Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

I am a decisive, results-oriented Contracts & Grants Specialist at The University of Alabama in Huntsville (UAH) with 10+ years of experience in the field of acquisition management and over 19 years of resource development and grant writing experience in the non-profit community. I currently provide contract administrative support to state, federal and commercial agencies. I also serve as the Contracts & Grants Administrator for the UAH College of Engineering Department and have previously served as the Contracts & Grants Administrator for the UAH Propulsion Research Center, Mechanical Aerospace & Engineering Department, and the Research Institute. I am a former member of the UAH Staff Senate where I served on the Events Committee and the Outreach Committee. I am a 10-year member of the International Society of Research Administrators (SRA) where I have served multiple terms as the SRA Alabama/Mississippi Chapter Secretary and Advisor. I am also a 7 year member of the National Council of University Research Administrators (NCURA). I have 10 years of experience in grant writing, strategic and financial planning, budget and forecasting, resource development and analysis, benefits administration and applicable laws. I am a successful business owner of 6 years. I possess exceptional communication and interpersonal skills – writing, speaking, presenting, influencing, negotiating, training, motivating, and leading. I am able to interact effectively with people of all ages, backgrounds and cultures. I am proficient in Microsoft applications, including Word, Excel, PowerPoint and Outlook. I am very knowledgeable in grants/contract submission portals such as NSF;; AHF; the BAA-DARPA/MIL portal; DOD portals; eSRS portal; NASA Nspires portal; DOE portal; SERDP portal; and etc


2018 Southern Atlantic Post Graduate Conference (SAPGC) Director of the Year

2020 Southern Post Graduate Conference (SPGC) Director of the Year.

  • Contracts, Contract administration and management, Grants, Proposal Development, Grant Writing, Negotiation
  • Business administration, Business planning, Development, Launch
  • Office Manager
  • Budget development and management, Accounting, Financial Management
  • Human Resource Management, Benefits, Employee relations, Payroll, Hiring, Program management
  • Academic, Recruitment
  • Leadership, Leadership development, Director, Staff development and management, Coaching and mentoring
  • Partnership development
  • Fundraising, Resource Development, Public Relations
  • Marketing, Product Branding
  • Verbal and written communication
  • Consulting
  • Strategic Planning
  • Relationship building
  • Operating Systems: Windows9X, Windows2000, Windows ME, Windows XP, Windows Vista, Linux, Unix, MS DOS. Office Package: Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Microsoft Outlook Express, QuickBooks Pro
Work History
Contracts & Grants Specialist I, 06/2010 - Current
University Of Central Florida Orlando, FL,
  • Provides administrative support at the Institutional level through the Office of Sponsored Programs for extramural projects including contract and grant term negotiation, proposal development assistance, review and approval, award review, contract and grant management, and contracts or grants funded equipment management.
  • Assists with the formalization of individual contracts and grants by negotiating and coordinating terms and conditions of agreements and informing appropriate parties.
  • Assists in the administrative management of awards by approving and coordinating change orders, time extensions, budget reallocation, and monitoring reporting from inception to close-out.
  • Serve as liaison between faculty, staff, and sponsors to advise and/or assist with the preparation and submission of proposals, review documentation for compliance with University, legal, and cost accounting standards, and other guidelines.
  • Assigned a group of contracts and performs the full range of contract administration functions, up to the point of signature to include contract/grants/agreements, contract administration and contract closeout.
  • Serves as a Contracts & Grants Administrator assigned to several departments/centers for the administration of government contracts/grants/agreements for one or more contractors.
  • Reviews new contracts to assure all necessary clauses have been included.
  • Negotiates contract and grant administration modifications or other documents.
  • Monitors contractor performance for compliance with applicable laws, delivery schedules, payment provisions, contract data reporting requirements, and other contractual requirements.
  • Coordinates with the buying office on contractor's requests for waivers or deviations from contract terms.
  • Reviews requests and meets with the contractor to assure understanding of the requirements.
  • Performs final closeout of assigned contracts; e.g., assures delivery, inspection and acceptance of contractual end items and that all administrative and reporting actions have been resolved before recommending final closeout of the contract.
  • Researches policies and performs substantial coordination, integration and implementation of contract administrative services.
  • Performs various contract administration functions, including resolving canceling funds, funds reconciliation, contract closeouts, database integrity, and verifying contractor progress for approval of contract financing, and problem solving.
  • Assists with the acquisition, management, and reporting for sponsor funded equipment and materials while maintaining records and titles.
  • Participated in continuous training opportunities to hone craft and build leadership skills.
President/Owner, 12/2015 - Current
Habitat For Humanity Smyrna, GA,
  • Managed day-to-day business operations, including accounting, finance, HR, marketing and public relations.
  • Established and administered annual budget with effective controls to prevent overages, minimize burn rate and support sustainability objectives.
  • Reduced personnel turnover and promoted employee development by recruiting team-oriented candidates and implementing new training practices.
  • Established, optimized and enforced business policies to maintain consistency and high-quality standards across post-graduate operations.
  • Recruited, hired and trained initial personnel, working to establish key internal functions and outline scope of positions for new organization.
  • Maintained up-to-date administrative records to monitor operational conditions.
  • Conducted target market research to scope out industry competition and identify advantageous trends.
  • Developed key operational initiatives to drive and maintain substantial business growth.
  • Applied human resources expertise to optimize hiring, training and performance.
  • Managed 16 employees by supervising daily tasks.
  • Set, enforced and optimized internal policies to maintain efficiency and responsiveness to demands.
  • Founded and served as Secretary of the Southern Atlantic Post Graduate Conference (SPGC). Provided secretarial support for 12 conference teams across the Southern Region. Voted " 2018 Southern Atlantic Post Graduate Conference Executive Director of the Year.”
  • Founded and served as President of the Southern Post Graduate Conference (SPGC). Oversaw and managed 9 conference teams in the Southern Region and voted “2020 Southern Post Graduate Conference Executive Director of the Year.”
Director of Resource Development, 07/2001 - 05/2010
Great American Insurance Group Milwaukee, WI,
  • Contributed to the planning and implementation of the strategic plan regarding activities relating to donor solicitations and other club fundraising efforts.
  • Contributed to attaining financial support: wrote grant proposals for foundation support; worked with club management to solicit corporations and civic groups for donations and other support; planned and implemented special fundraising events.
  • Managed administrative and operational systems to: tracked fundraising income, compiled income status reports and variance reports; and recognized contributions with acknowledgment letters and special recognition events.
  • Ensured a productive working environment, provided staff support to Club management on fundraising issues.
  • Represented staff at various committee meetings, assisted in mailings, wrote follow up letters and entered necessary data regarding club donors.
  • Marketing and Public Relations.
  • Performed other related duties and responsibilities as required or as assigned.
  • Office Manager: Trained and supervised lower-level staff.
  • Director of Finance: Managed all financial functions including: accounting, payroll, financial operations, personnel, property management, employee benefits, insurance coverage, legal requirements and donor records.
  • Accounting & Human Resources Clerk: Processed and recorded all assigned financial transactions (payables and/or receivables) in the general ledger.
  • Compiled regular reports to monitor adherence to budget targets and prepared regular financial statements for senior management and government/regulatory agencies.
  • Prepared tax filings and coordinated annual audit activities with external auditors.
  • Managed and administered Club human resources functions, including recruitment, compensation, benefits, safety, employee relations, performance management and staff development.
  • Provided advice and counsel to management in the development and implementation of policies and practices that comply with all applicable regulations and are consistent with Boys and Girls Clubs mission and values.
  • Receptionist: Provided regular clerical and administrative support to the Chief Professional Officer or other Club senior staff, as necessary.
  • Prepared correspondence and reports, maintained schedule and calendar, answered telephones and maintained electronic and hard copy files.
Customer Service Representative, 09/2000 - 06/2001
West Corporation City, STATE,
  • Received and processed incoming phone calls for dedicated clients, which included obtaining, entering, and verifying customer information (e.g.
  • Names, addresses, social security numbers, etc.), answered questions, resolved issues, and adhered to scripts in regards to insurance claims and benefits.
  • Strived to enhance the department’s relationship with customers, ensured the highest quality, and provided responsive service.
  • Made return phone calls to customers if technical problems were incurred during the customers initial phone call.
  • Ensured that calls were processed I strict adherence to established policies, procedures, and quality standards, as well as any federal laws and regulations.
  • Successfully completed initial classroom and on-the-job training, as well as any new product or on-going training.
Bachelor of Arts: Professional Studies, Leadership, Strategies & Dynamics Business Administration, Expected in 05/2021
The University Of Alabama In Huntsville - Huntsville, AL,
: Advanced Level, Expected in 2010
School Of Resource Development Boys & Girls Clubs Leadership University - Atlanta, GA
: Criminal Justice, Expected in
Calhoun Community College - Decatur, AL,
: Pre-Law, Expected in
The University Of North Alabama - Florence, AL,

The University of Alabama in Huntsville (UAH) Staff Senate- Former Member-At-Large

International Society of Research Administrators (SRAI)

Society of Research Administrators (SRA) Alabama/Mississippi Chapter- National Council of University Research Administrators (NCURA)

Southern Post Graduate Conference

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School Attended

  • The University Of Alabama In Huntsville
  • School Of Resource Development Boys & Girls Clubs Leadership University
  • Calhoun Community College
  • The University Of North Alabama

Job Titles Held:

  • Contracts & Grants Specialist I
  • President/Owner
  • Director of Resource Development
  • Customer Service Representative


  • Bachelor of Arts

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