Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Highly capable individual with the ability to multitask and liaise between internal and external parties regarding contract development. An astute Contract Administrator with expertise in identifying risks and creating rules for both existing and new contracts.

  • Telephone etiquette
  • Contract reviews and edit
  • Proficient in MS Word, Excel, Outlook, Adobe
  • Contract performance monitoring
  • Proficient in Spectrum
  • Workflow management
  • Professional relationship building
  • Construction bid preparations
  • Interpersonal and written communication
  • Document preparation
  • Attention to detail and the ability to spot errors and inconsistencies.
  • Multitasking strengths
  • Organization skills
  • Time management
  • Data entry
  • Ability to work with a team at all levels of an organization
  • Exceptional communication skills
Work History
Contracts Administrator, 07/2018 to Current
The Kemtah GroupWhittier, CA,
  • Monitored all incoming contracts and service agreements for correct pricing and information.
  • Coordinated and attended meetings as company's main contact to review contractual obligations.
  • Prepared compliance reports and disseminated to upper management.
  • Inputted new information into company's database using Spectrum, verifying accuracy and integrity of data prior to uploading.
  • Provided administrative support for all of the projects
  • Coordinated changes to agreement which might occur during contract lifetime.
  • Track authorizations and correspondence
  • Maintain detailed and organized files which include original contract, all correspondence, changes/deviations, amendments, clarifications, subcontracts
  • Issue change orders thru Spectrum and distribute accordingly
  • Verify contract price is correct on all documents such as sales order, proposal, estimate, contract/agreement and PO
  • Notarize any documents that required such
  • Work with all departments as necessary to address any contract issues
  • Order Bonds and Insurance as required per contract
  • Issue Subcontracts thru Spectrum and distribute accordingly
Accounts Receivable Administrator, 03/2011 to 06/2018
Adaptive BiotechnologiesSeattle, WA,
  • Assessed data and information to verify entry, calculation and billing code accuracy.
  • Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances.
  • Entered figures using 10-key calculator to compute data quickly.
  • Generated invoices upon receipt of billing information and tracked collection progress.
  • Accurately and quickly prepared and delivered [Type] bank statements, including statements, deposits and ledgers.
  • Verified postings to ledgers to ensure proper entry and account balances.
  • Supported operations by communicating with customers, filing documents and managing data.
  • Analyzed figures, postings and documents to maintain accounting program accuracy.
  • Maintained relationships with vendors and managed invoices for [Product].
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Input financial data and produced reports using Spectrum [Software].
  • Managed and responded to all correspondence and inquiries from customers and vendors.
  • Maximized client loyalty and satisfaction with prompt, thorough and timely resolutions.
  • Checked Pay application documents for errors and accuracy while updating in Spectrum.
  • Deposited all checks via
Sales Assistant, 05/2008 to 02/2011
The Realreal, Inc.Brentwood, CA,
  • Coordinated travel arrangements for trade shows
  • Booked flights and hotel accommodations
  • Ordered bid specs and plans
  • Completed bid documents
  • Coordinated job walks
  • Assisted with proposals
  • Worked on special projects as needed
Receptionist, 12/2007 to 04/2008
Compass Group Usa IncBloomfield Hills, MI,
  • Provided clerical support to 20company employees by copying, faxing and filing documents.
  • Answered inquiries and resolved or escalated issues to management personnel to ensure client satisfaction.
  • Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Sorted, received and distributed mail correspondence between departments and personnel.
  • Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
  • Received and routed business correspondence to correct departments and staff members.
  • Sorted and distributed mail correspondence between departments and personnel, including parcel packaging, preparation and efficient shipping.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Collected and distributed messages to team members and managers to support open communication and high customer service.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Routed incoming mail and messages to relevant personnel without delay.
  • Directed incoming calls to internal personnel and departments, routing to best-qualified department.
  • Assisted in administrative duties for office team, including making phone calls, copies and faxes.
  • Ordered office supplies as needed
High School Diploma: , Expected in 06/1998
Lakewood High School - Lakewood, CA,
: Business Administration, Expected in
Mt. San Jacinto College - Menifee, CA,

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School Attended

  • Lakewood High School
  • Mt. San Jacinto College

Job Titles Held:

  • Contracts Administrator
  • Accounts Receivable Administrator
  • Sales Assistant
  • Receptionist


  • High School Diploma
  • Some College (No Degree)

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