contracts administrator resume example with 20+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Pragmatic Contract Administrator with extensive data analysis and contract negotiation talents. Organized professional with more than years of experience preparing cost comparisons, service level agreements and non-disclosure agreements.

Results-focused Supervisor. Successful at engaging with staff by discussing sales performance, maintaining accountability and acknowledging excellent performance. Driven to maintain service standards by supporting staff in handling service issues and customer communications.

Goal-focused Accountant with record of accurate reporting and budget management. Offering years of experience handling all finances for diverse locations, including payroll, budgets, reports, audits, journals, expenditures and payments. Diligently maintains latest training on tax regulations and legal issues impacting financial operations.

  • Contract phase management
  • Contract modification
  • Document drafting
  • FInancial prowess
Work History
08/2015 to 06/2020 Contracts Administrator Apex Systems | Akron, OH,
  • Monitored all incoming contracts and service agreements for correct pricing and information.
  • Coordinated changes to agreement which might occur during contract lifetime.
  • Implemented improvements to contract generation process to increase efficiency.
  • Demonstrated proficiency in Contract Manager, including data entry, contract modification and billing.
  • Determined final quality and acceptance of contractor work and operations.
11/2003 to 08/2012 Contract Administrator Jacobs Engineering Group Inc. | Peterson Air Force Base, CO,
  • Monitored all incoming contracts and service agreements for correct pricing and information.
  • Coordinated changes to agreement which might occur during contract lifetime.
  • Reviewed quotes from contractors to obtain best pricing and service for organization.
  • Created policies and procedures meeting regulatory guidelines and compliance standards.
  • Inputted new information into company's database using Contract Manager, verifying accuracy and integrity of data prior to uploading.
  • Double-checked plans and specifications of contract work for company compliance.
  • Prepared invoicing to government entities to meet FAR regulations.
03/1998 to 04/2003 Accountant Manager Exeter Hospital | Plaistow, NH,
  • Oversaw high-volume accounting operations with more than 10-person team focused on efficient budget administration, AP/AR and other financial management needs.
  • Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
  • Established and enforced internal controls, workflows and policies for tracking, reconciling and reporting on accounting activities.
  • Performed routine closings, maintained clean, accurate and accessible records and kept close eye on transaction updates throughout each quarter.
  • Kept up-to-date and accurate funding accounts for internal departments, key programs and special projects.
  • Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
  • Prepared internal and regulatory financial reports, including balance sheets and income statements.
  • Administered financial aspects of contracts, including establishing and checking coding procedures, monitoring reports and updating internal files.
  • Validated existing accounting management and reporting systems to assess quality and conformance, identify problems and implement corrective actions.
  • Identified issues, analyzed information and provided solutions to problems.
  • Worked closely with Director and Assistant Director to maintain optimum levels of communication to effectively and efficiently complete projects.
  • Resolved conflicts and negotiated mutually beneficial agreements between parties.
  • Proved successful working within tight deadlines and fast-paced atmosphere.
  • Used coordination and planning skills to achieve results according to schedule.
12/1995 to 03/1998 Purchasing Agent University Of South Florida Administration | City, STATE,
  • Tracked inventory shipments and prepared spreadsheets detailing item information.
  • Maintained consistent email communication with departments and suppliers to confirm and track orders and verify price revisions on purchase orders.
  • Reviewed order updates to identify best practices aligned with corporate goals.
  • Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
  • Maintained complete documentation and records of all purchasing activities.
  • Computed and created purchase orders in SAMAS to monitor stock levels, verify purchase requisitions and expedite customer orders.
  • Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
  • Reviewed proposals, qualified vendors and recommended optimal suppliers.
  • Handled customs clearances and documentation to deliver goods in compliance with laws and regulations.
  • Managed vendor purchase order process including dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations.
  • Administered project-based data entry assignments within SAMAS database for accurate record-keeping.
Expected in Bachelor of Arts | Humanities : Art And Languages University Of Puerto Rico, San Juan, PR GPA:
Native or Bilingual

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Resume Overview

School Attended

  • University Of Puerto Rico

Job Titles Held:

  • Contracts Administrator
  • Contract Administrator
  • Accountant Manager
  • Purchasing Agent


  • Bachelor of Arts

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