High-performing professional with 15 years of experience providing project management support in the fields of architecture and construction. Comfortable working in fast-paced, demanding office environments. Diligent and resourceful individual efficient in handling multiple tasks, multiple assignments and multiple projects simultaneously while emphasizing prioritization, timeliness and accuracy.
Provide construction contract administration support services for a leading architecture, engineering, and interior design firm, which specializes in K–12 Education, Higher Education, Civic, Correctional, and Senior Living. Coordinate Construction Administration services for up to 12 projects simultaneously. Work on multiple tasks, multiple assignments and multiple projects with emphasis on timeliness and accuracy. Communicate and collaborate with Clients, Consultants, and Architects to expedite the evaluation, response, and approval of Contractor submittals and Request for Information; evaluate and approve independently when possible. Establish and maintain project files from project startup through project completion. Process and transmit all incoming and outgoing correspondence. Generate field clarifications, potential change orders, meeting minutes and owner change orders. Maintain and organize Submittal “Samples” for each project, based on the “required interior color sample” list. Perform review of specific Submittals when requested by CCA. Regularly review status of outstanding items and send reminders as appropriate to reviewers. Record and track payment requests, punch lists, and closeout documents. Utilize Newforma Project Center and Meridian Systems Prolog Construction Management to improve support functions and promote cost and timesavings.
Coordinate all preconstruction services. Act as sole liaison between preconstruction staff and subcontractors from the design phases through operations for up to twelve development and competitive projects simultaneously with a combined value of over $200 million. Collect and compose company qualifications and estimates for RFP submissions. Facilitate the accumulation, evaluation, and resolution of detailed insurance, financial, and safety qualification requirements to ensure the quality and integrity of potential subcontractors. Directly support more than six preconstruction managers with prioritizing, managing, and executing competitive bid projects. Record, distribute, and transmit all incoming and outgoing correspondence. Prepare, issue, and track all design contract agreements, bid documents, Requests for Information, and bid packages while implementing policies and procedures for the estimating staff.
Provide administrative support to the Executive Vice-President and interface with clients, department heads, and personnel. Allocate incoming and outgoing mail, faxes, and memoranda; sort, distribute, and prioritize correspondence for perusal; respond independently when possible. Update personal and professional contact lists as well as coordinating and maintaining a calendar for the Executive Vice-President. Screen all incoming calls, greet visitors, and respond independently when possible. Prepare monthly project deficiency reports, weekly expense reports, and flex-medical reimbursements. Compose and prepare confidential administrative functions including developing and typing written or e-mailed correspondence, reports, and other complex documents while establishing and maintaining files on all appropriate data. Organize meetings and conferences by arranging facilities and caterers, issuing information or invitations. Arrange and coordinate employee relocation; prepare detailed travel plans and itineraries; compile documents for travel-related meetings for Executive Vice-President and various other department members when they travel with Executive Vice-President.
Perform wide-ranging administrative functions within the construction company such as coordination with pre-construction through the bid process, preparation of subcontract agreements, tracking insurance certificates to ensure compliance with contract requirements. Generate subcontract and owner change orders, establish and maintain project files, create and issue payment requests, collect and assemble closeout documents. Process and transmit incoming and outgoing correspondence, subcontractor submittals, shop drawings, and Request for Information documents. Utilize Meridian Systems Prolog Construction Management and Application Xtender Document Retention software to improve support functions and promote cost and timesavings.
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