Clerkship Coordinator Ii Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Dedicated Administrative Program Coordinator with experience managing administrative teams and delegating tasks to accomplish operational goals. Cultivate long-lasting relationships with students and staff to strengthen program success. Motivational leader with top-notch communication, organizational and strategic planning abilities. Methodical and highly organized with good prioritization and planning abilities.

Immediate Value Offered

Core Strengths: Scheduling and Calendar Management | Data Entry Management | Administrative Leadership | Business Administration and Development | Planning and Coordination | Budgeting and Procedures | Troubleshooting | Computer Proficiency | Customer Service | Project Management | Ensure Compliance | Data Analysis | Program Activities

Programs and Software: Kronos | Academic Management System | Web-based Learning Management Systems | Microsoft Excel | SIS (Invision) System | MyUTMB

Work History
02/2017 to Current Clerkship Coordinator II Amita Health | Evanston, IL,
  • Manage day-to-day administrative operations of Internal Medicine Clerkship and medical student office.
  • Work with Clerkship Directors and Vice Chairman of UME to maintain optimum levels of communication and complete projects.
  • Keep projects on schedule by managing deadlines and adjusting workflows as needed.
  • Schedule over 50 educational activities, including orientation per year.
  • Manage budget for examinations.
  • Construct complex clinical rotation schedules for 6-week clerkship.
  • Generate, track, and collect evaluations in New Innovations, including sending past due email reminders.
  • Ensure accuracy of student information and mark capturing on academic management system.
  • Prepare and submit final grades to registrar's office.
  • Act as student advocate and advisor.
  • Prepare over 100 department letters of recommendation, Chairman’s letters, and other clerkship-related letters yearly.


  • Drove operational improvements which resulted in 5% savings and improved profit margins.
08/2015 to 02/2017 Fellowship Program Coordinator Ascension Health | Saginaw, MI,
  • Handled 100% of day-to-day running of Maternal-Fetal Medicine Fellowship Program ensuring high levels of productivity and progression.
  • Worked with Program Director to maintain optimum levels of communication and complete projects.
  • Tracked time and entered leave in Kronos for eight fellows.
  • Maintained and updated fellowship curriculum, including competency-based goals and objectives for each assignment and each level of training.
  • Completed accreditation processes, compiled, and submitted reports to internal and external agencies involved in fellowship education to ensure compliance with relevant GME, ABOG, ACGME, AAMC, NRMP and Specialty Boards regulations.
  • Managed budget for recruitment and graduation.
  • Planned and coordinated 50 candidate interviews, luncheons, retreats, and graduation activities yearly.
  • Maintained faculty calendars and travel itineraries.
  • Led projects and analyzed data to identify opportunities for improvement.
  • Managed quality assurance program, including on-site evaluations, internal audits and customer surveys.
09/2012 to 08/2015 Residency Program Coordinator University Of Texas Medical Branch | City, STATE,
  • Provided both administrative supervision and support to Oral and Maxillofacial Surgery Program, 2 directors and 4 residents regarding all administrative matters.
  • Assisted with compliance with ACGME, ADA and American Board of Oral and Maxillofacial Surgery requirements.
  • Worked with GME office to create contracts for new and continuing residents; processing new hire paperwork for incoming residents and other ongoing documentation.
  • Managed resident’s duty hours, dental licenses, annual agreements, and initial and re-credentialing of residents and faculty.
  • Maintained and updated information for program records and website.
  • Developed and administered service rotation and on-call schedules for residents.
  • Managed ADEA PASS (American Dental Education Association Postdoctoral Application Support Services) database and oversaw its processes during residency recruitment.
  • Prepared, organized and participated in accreditation site visits, annual program updates and internal reviews.

MBA: Business Management | Texas Southern University - Houston, TX | Expected in Aug 2021

BS: Criminal Justice | Sam Houston State University - Huntsville, TX | May 2016

AA: General Studies | College of The Mainland - Texas City, TX | May 2007

Earlier Roles

Senior Administrative Secretary | University of Texas Medical Branch – Galveston, TX | Jun 2008 to Sep 2012

Administrative Support Associate | University of Texas Medical Branch– Galveston, TX | Oct 2007 to Jun 2008

Expected in 08/2021 MBA | Business Management Texas Southern University, Houston, TX GPA:
Expected in 08/2016 Bachelor of Science | Criminal Justice Sam Houston State University, Huntsville, TX GPA:
Expected in 05/2007 Associate of Arts | General Studies College of The Mainland, Texas City, TX GPA:
  • Troubleshooting
  • Customer Service
  • Academic Management software proficiency
  • Collaboration
  • Analytical skills
  • Team building

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Resume Overview

School Attended
  • Texas Southern University
  • Sam Houston State University
  • College of The Mainland
Job Titles Held:
  • Clerkship Coordinator II
  • Fellowship Program Coordinator
  • Residency Program Coordinator
  • MBA
  • Bachelor of Science
  • Associate of Arts

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