Clerical Assistant Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:

Decisive business professional ready to take on new challenges to help New York State Unified Court System succeed. Proactive professional highly skilled in confidential analysis, personnel benefits administration, accounts payable, resource allocation and court system management. I am also known for having dynamic work ethics and being a team player.

  • UCMS, COSP, CCOP, court management systems
  • Great Plains, Epicor, SQL, ACCPAC accounting systems
  • Ceridian human resources system
  • Advanced MS Office Suite knowledge
  • Finance accounts payable
  • Benefits administration
  • Maintains confidentiality
  • Database entry and maintenance
  • Account reconciliation and management
  • Scanning and copying
  • Team collaboration
  • Customer Service
Clerical Assistant, 08/2019 to Current
Hackensack University Medical CenterHackensack, NJ,
  • Assisting team members with special projects by coordinating records and resources to meet expected requirements.
  • Managing and anticipating clerical within the department, including copying, faxing and file management.
  • Administering physical and digital filing systems, keeping records well-organized and easily retrievable by team members.
  • Sorting and distributing business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
  • Meeting incoming customers with professional approach and providing friendly, knowledgeable assistance.
  • Answering daily phone calls to direct inquiries, answer customer questions and forward calls accordingly.
  • Working easily with office programs such as USMS, COSP and CCOP to carry out daily team clerical needs.
  • Sorting and distributing mail with accuracy and efficiency, filing (manual and electronically) specified mail and handling special requests.
Accounts Payable Coordinator, 10/2015 to 08/2019
Mastec Inc.Osceola, WI,
  • Assessed payment order charges against established standards.
  • Managed accounts payable for 5000 personnel.
  • Helped operations management with accounts payable concerns.
  • Matched invoices with purchase orders, audited for discrepancies and coded each according to general ledger standards.
  • Organized records for yearly audits.
  • Checked accuracy and integrity of purchase orders.
  • Issued payments to vendors and suppliers on a bi-weekly basis.
  • Calculated and verified all figures, calculations and documents.
  • Enhanced customer loyalty by handling phone and online accounts efficiently.
  • Trained one accounts payable supervisor and four bookkeepers on thorough accounts payable companies processes and administrative responsibilities.
  • Coded invoices and other records to maintain organized and accurate records.
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
  • Reviewed vendor invoices and expense reports, identifying discrepancies.
  • Assessed data and information to check entries, calculations and billing codes for accuracy.
Human Resources Coordinator, 07/2010 to 10/2015
Intercontinental Hotels GroupDublin, OH,
  • Educated and explained personnel benefits to staff.
  • Evaluated and processed the appropriate paperwork for all on-site incident employee injury claims.
  • Analyzed personnel benefits tracking reports each month.
  • Designed new personnel benefits packages and sent out via mail and e-mail.
  • Assisted the Human Resources Administrator in managing the communication regarding employee benefits orientation and open enrollment.
  • Ran queries and reports through the HRIS system.
  • Resolved personnel benefits issues regarding human resources matters needing clarification, submissions and corrections.
  • Prepared and maintained accurate benefits records for 1500 non union staff.
  • Handled inbound and outbound calls regarding all personnel benefits inquiries.
Jr. Accountant, 02/2001 to 04/2009
Franklin WirelessSan Diego, CA,
  • Reviewed and reconciled month end totals ensuring timely and accurate reporting of all financial information.
  • Reviewed general ledger entries for accuracy and completeness.
  • Created and submitted invoices according to the financial schedule.
  • Reviewed and reconciled discrepancies in accounts and financial documentation.
  • Balanced reports and batch summaries to submit for approval.
  • Analyzed employee expense reports and submitted for signatures.
  • Communicated with all partners including vendors, upper management and peers.
  • Reconciled all expenses and accounts, including company credit cards and expense accounts.
  • Evaluated expense reports for accuracy and adherence to company policies.
Education and Training
Bachelor of Science: Business Management, Expected in 05/2016
Brooklyn College of The City University of New York - Brooklyn, NY
Associate of Applied Science: Business Administration, Expected in 05/2012
Kingsborough Community College of The City University of New York - Brooklyn, NY

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Resume Strength

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  • Personalization
  • Target Job

Resume Overview

School Attended
  • Brooklyn College of The City University of New York
  • Kingsborough Community College of The City University of New York
Job Titles Held:
  • Clerical Assistant
  • Accounts Payable Coordinator
  • Human Resources Coordinator
  • Jr. Accountant
  • Bachelor of Science
  • Associate of Applied Science