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City Secretary Resume Example

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KJ
CITY SECRETARY
Professional Summary

Well-organized City Clerk proficient in overseeing the day-to-day clerical functions of City of Payne Springs, including researching agenda issues, maintaining records, and administering general and special elections. Thorough knowledge of all municipal rules and regulations with familiarity in budgeting and report preparation.

Skills
  • City personnel supervision
  • Quickbooks
  • Microsoft Office
  • Legal notice publishing
  • Activity coordination
  • Researching skills
  • Sorting and labeling
  • Records management
  • Financial report analysis
  • Money handling
  • City code knowledge
  • Filing and data archiving
  • Paperwork drafting
  • Employee timesheet processing
  • Accounting familiarity
  • Credit and collections
  • Office management
  • Scheduling
  • Document conversion
  • Business correspondence
  • Scheduling and calendar management
  • Program files maintenance
  • Payroll and budgeting
  • Executive presentations
  • AP/AR proficiency
  • Customer and client relations
  • Business administration
  • Writing reports
  • Documentation and control
  • Meeting minutes
  • Recordkeeping
  • Report analysis
  • Database administration
  • Project planning
  • Report Development
  • Multi-line phone proficiency
Work History
11/2009 - 10/2020City Secretary | Company Name - City, State
  • Worked closely with city personnel in development and interpretation of city and department policies and conferred with legal advisors and city officials regarding management problems.
  • Provides staff support to the City Council
  • Attends every meeting of the City Council and keeps accurate minutes of the proceedings of the City Council
  • Prepares and distributes City Council agenda and support material
  • Oversees records management program for the City
  • Maintains, safeguards, and records all documents approved by the City Council
  • Performs research on records for public, City staff, and Council as requested
  • Administers oaths of office
  • Validates and certifies petitions
  • Coordinates the appointment process to the City's boards and commissions
  • Coordinates ethics financial report filing and complaints
  • Accepts lawsuits and claims filed against the City
  • Coordinates and updates City's municipal code of ordinances
  • Accepts petitions and appeals filed by citizens
  • Serves as the elections administrator for all City elections
  • Serves as liaison between the public and the Council
  • Authorizes government access channel use
  • Coordinates televising of City Council meetings
  • Keeps the official seal of the City
  • Coordinates all amendments to the City Charter
  • Performs other duties as may be required by the City Council, City Charter, or State Law
08/2004 - 05/2005Collections Agent | Company Name - City, State
  • Negotiated with account holders to devise repayment plans and minimize collections receivables.
  • Create a list of people who have not made payments.
  • Organize list according to severity of delinquency.
  • Locate customers using credit bureau information, background checks, loan documents, and other paperwork or databases.
  • Utilize computer systems to handle skip tracing.
  • Review terms of sale or loan documents.
  • Collected on past due accounts with delinquency.
  • Investigated accounts with balance errors using accounting software.
  • Reached out to account holders daily.
  • Persistently reached out to customers with extremely past due accounts to recover lost revenue.
  • Collected funds from delinquent customers and minimized loss to save company money.
  • Trained new collections representatives on collections processes and incentivized team members to achieve production goals.
  • Maintained high volume of calls to meet demands of busy group.
  • Discussed options with delinquent clients in terms of proposed solutions or foreclosure.
  • Negotiated to collect balance in full.
  • Recorded all information regarding financial status of customers.
  • Worked in call center environment handling manual and automatically dialed outbound calls.
  • Processed payments and contracts on accounts.
  • Delivered exceptional customer service on all calls while maintaining calm and professional demeanor in challenging circumstances.
  • Achieved performance goals on consistent basis.
  • Collected documents and made portfolios for collections accounts.
  • Monitored accounts for compliance with established payment plans and flagged those in violation.
05/1998 - 05/2001Accounting Clerk | Company Name - City, State
  • Maintained accurate and complete documentation for all financial department procedures.
  • Mail checks to both other businesses and employees
  • Keep a thorough record of business transactions and enter data from daily work logs into the company's general ledger system
  • Supporting supervisory and executive staff by performing any assigned accounting and clerical tasks
  • Keep a thorough record of all company charges, as well as any refunds that have been issued
  • Keep track of any consumer issues that require a refund and make sure that the refunds are issued in a timely manner
  • Assist senior accounting personnel with any tasks conducted within the accounting department, or any tasks that require accounting personnel to take part
  • Key in or type up any documents or items that the accounting department is responsible for, including checks and invoices, as well as vouchers, accounting statements, and other reports and records
  • Match work orders to invoices
  • Process invoices/bills so that they can be paid
  • Contact consumers to notify them of delinquent accounts and accept any payments made at the time of contact
  • Arrange for money stores within the business to be delivered to the bank on a daily or weekly basis, or in whatever increments the business wants to turn over cash to savings
09/1978 - 12/1995Senior Rater | Company Name - City, State
  • Generated accounts payable reports for management review to aid in financial and business decision making.
  • Rating schemes are published and approved one level higher
  • Rating schemes are known by Soldiers
  • That Raters understand, and assess performance based on ADRP 6-22 Leadership Attributes and Competencies
  • Develop a “Rating Philosophy” and communicate it to rated officers
  • Oversee & participate in counseling
  • Know current THRU dates of reports on file
  • Anticipate and project “next” Evaluation, Current thru date on file plus 12 months or known changes of rater, Complete the record dates for those being considered by a board
  • Notify rating officials of upcoming Evaluations
  • Use ERS tools & EES - track rating officials counseling and reports
  • Follow up on receipt and processing at HRC
Education
07/1978H. Grady Spruce, CityHigh School Diploma:
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Resume Overview

School Attended

  • H. Grady Spruce

Job Titles Held:

  • City Secretary
  • Collections Agent
  • Accounting Clerk
  • Senior Rater

Degrees

  • High School Diploma :

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