city clerk resume example with 17+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
Home: (555) 432-1000
Cell:
resumesample@example.com
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Professional Summary
Systematic City Clerk with a 19-year background in Municipal Government. Friendly and highly organized with superior organizational skills and a talent for details.
Summary of Qualifications
Able to work under pressure, handle multiple demands and set workload priorities.
Excellent oral and written communication skills, including proofreading, editing; drafting and presenting staff reports.
Accurate, professional nature, with the ability to work independently, requiring minimal direction.
Motivated self-starter with excellent research and analytical skills, with experience developing and implementing policies and procedures.
Effective in organizing work flow, materials, and people.
Proficient in planning, organizing, and conducting municipal elections.
Sensitive and professional when working internally and with the public.
Fastidious worker, attentive to quality and detail.
Experienced in software systems related to the City Clerk’s office including Granicus, NetFile and Laserfiche.
Professional Experience
City Clerk, 07/2019 to Current City Of Enid, Ok – Enid, OK,
Lead projects and analyze data to identify opportunities for improvement.
Perform budgeting duties, including assisting in budget prep, expenditure review and budget administration for the City Clerk's budget of $86,000.
Research information in municipal archives upon request of public officials or private citizens.
As an office of one, respond to requests for information from the public, other municipalities or state and federal legislative offices.
Serve as custodian of official City records; plan and direct the maintenance, filing, and safekeeping of all municipal documents
Attend all City Council meetings and prepare all public notifications, minutes, and other supporting documents in compliance with the Ralph M. Brown Act for internal and public distribution; coordinate and manage the City Council agenda preparation.
Coordinate with the County the City's General Municipal Election and Special Election including (a) receive and issue nomination papers; (b) orient candidates, (c) ensure conformance with the California Elections Code, Political Reform Act, and other related state laws (d) declare election results; and (e) administer and file oaths of office for City Council Members.
Coordinate Council-appointed Commissions and ensure compliance with the Brown Act.
Manage the City's Conflict of Interest Statement filings (Form 700's) and ensure compliance by all elected officials, appointed officials and City staff.
Analyze and ensure compliance with local, State and Federal laws pertaining to public records, municipal elections, campaign financing and conflict of interest.
Oversee the operations of the City-wide records management program including updating City records policies and procedures as needed.
Coordinated the update to the City-wide Records Retention Schedule and revised related policies.
Implemented an electronic filing system for required Fair Political Practices Commission filings including Statements of Economic Interest (Form 700) and Campaign Filings (Form 460/470).
City Clerk, 07/2014 to 06/2019 City Of Palo Alto, Ca – Palo Alto, CA,
Manage two staff members
Serve as custodian of official City records; plan and direct the maintenance, filing, and safekeeping of all municipal documents.
Attend all City Council meetings and prepare all public notifications, minutes, and other supporting documents in compliance with the Ralph M. Brown Act for internal and public distribution; coordinate and manage the City Council agenda preparation.
Record and certify all ordinances and resolutions; distribute City Council resolutions, ordinances and minutes.
Notice, advertise and calendar public hearings; prepare a variety of other notices in accordance with City, State and Federal law.
Conduct the City's (stand-alone) General Municipal Election including (a) Receive and issue nomination papers; (b) Establish precinct locations, recruit precinct workers, orient candidates, and otherwise coordinate and direct election activities including the distribution of absentee ballots and the counting of ballots (c) ensure conformance with the California Elections Code, Political Reform Act, and other related state laws (d) declare election results; and (e) administer and file oaths of office for City Council Members.
Coordinate three Council-appointed Commissions and ensure compliance with the Brown Act.
Administer oaths for elected and appointed officials and employees.
Manage the City’s Conflict of Interest Statement filings (Form 700’s) and ensure compliance by all elected officials, appointed officials and City staff.
Create and administer City Clerk’s $271,000 Operating Budget.
Analyze and ensure compliance with local, State and Federal laws pertaining to public records, municipal elections, campaign financing and conflict of interest.
Oversee the operations of the City-wide records management program and records retention and destruction including ensuring legal compliance of retention schedules for City records and updating City records retention policies and procedures as needed.
Oversee the processing of public records requests and processing of subpoenas to ensure all relevant records are disclosed in a timely manner.
Research and prepare various reports, correspondence, policies, and other documents as requested, including making presentations to the City Council.
Assist in the development, implementation, and monitoring of goals, objectives, policies, and procedures for the City.
Organize, direct, supervise, motivate, and evaluate Deputy City Clerk and departmental Administrative Clerk positions.
Coordinated the update to the City-wide Records Retention Schedule and revised related policies.
Prepared the Request for Proposals (RFP) and oversaw the selection and implementation of the City's Electronic Document Management System (Laserfiche).
Prepared the Request for Proposals (RFP) and oversaw the selection and implementation of the program to begin scanning the City's paper records for storage in the Electronic Document Management System.
Prepared the Request for Proposals (RFP) to begin selection of an Agenda Management System.
Implemented an electronic filing system for required Fair Political Practices Commission filings including Statements of Economic Interest (Form 700) and Campaign Filings (Form 460/470).
Assistant City Clerk, 08/2010 to 07/2014 Bridge Senior Living – Peachtree City, GA,
In the absence of the City Clerk, attended City Council meetings and prepare minutes.
Noticed, advertised and calendared public hearings; prepared a variety of other notices in accordance with City, State and Federal law.
Assisted with the conduct the City's General Municipal Election including establishing precinct locations, recruiting precinct workers, and otherwise assisting with election activities such as the distribution of absentee ballots and the counting of ballots.
Created and assisted with administering the City Clerk’s Office budget.
Analyzed and ensured compliance with local, State and Federal laws pertaining to public records, municipal elections, campaign financing and conflict of interest.
Coordinated and managed the City Council agenda preparation.
Served as the Recording Secretary for the Criminal Justice Commission, including agenda preparation, attending the meeting and preparing minutes.
Responsible for the operations of the City-wide records management program and records retention and destruction including ensuring legal compliance of retention schedules for City records and updating City records retention policies and procedures as needed.
Responsible for processing public records requests and subpoenas and ensured all relevant records disclosed in a timely manner.
Maintained the City Clerk web page on the City's website.
Maintained the City's Records Center and City wide retention schedule, retrieved documents for citizens and staff from records center, prepared documents for destruction according to the retention schedule, worked with other departments to ensure compliance with retention schedule.
Maintained the City's Municipal Code.
Deputy City Clerk/Records & Information Clerk, 11/2003 to 08/2010 City Of Lancaster, CA – City, STATE,
Assisted with the conduct the City's General Municipal Election.
Processed public records requests and subpoenas for records and appearance of witnesses.
Assisted with maintenance of the City's Records Center.
Retrieved documents for citizens and staff from records center.
Assisted with preparation of documents for destruction according to the retention schedule.
Maintained the City Clerk web page on the City's website.
Created process for handling claims involving City property damage.
Education
Bachelor of Science: Public Administration, Expected in 2010 to University of Phoenix - , GPA:
Affiliations
Member, City Clerks Association of California (CCAC), 2002 to present
Member, International Institute of Municipal Clerks (IIMC), 2003 to present
Certifications
Certified Municipal Clerk (CMC), 2009
Master Municipal Clerk (MMC), 2017
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Accomplishments
Graduate of Continuing Education for Public Officials (CEPO) 2008.
Recording Secretary - Southern Division, City Clerks Association of California; 2013-2016.
Recording Secretary - City Clerks Association of California; 2016-2019.
Completed California Clerk Institutes' Training for Trainers program 2018.
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