city clerk resume example with 15+ years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Summary
Top-notch, dedicated and honorable Executive with over 20 years of comprehensive and specialized training in a fast-paced, multi-task environment with the ability to prioritize accordingly. Uses independent judgment, minimal direction while having a solid, highly developed sense of responsibility and excellent interpersonal skills. Excellent oral and written communication skills with strong keyboarding and computer skills. Experience of handling secretarial and administrative duties of an office setting. Excellent customer service and coordination skills and ability to manage multiple tasks and meet deadlines
Skills
City Ordinances Knowledge
Problem-Solving Abilities
Professional Correspondence
Agenda Packet Creation
Bank Deposits
File Management
Docket Preparation
Office Management
People Skills
Planning & Organizing
Reliable & Trustworthy
Good Work Ethic
Team Management
Supervision & Leadership
Experience
06/2019 to CurrentCity ClerkCity Of Rock Island | Rock Island, IL,
FOIA Officer, Notary Republic, Voter registrar
Accounts payable/receivable/Payroll
Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control
Attend city council meetings and take minutes
Prepares orders, ordinances and resolutions as required
Custodian of official City records and public documents
Prepares and distributes agendas, materials, minutes and records of meetings
Maintain personnel records
Reconcile bank accounts
Manage legal information
Assist in annual audit process
Determine work procedures, prepare work schedules and oversee City Clerk office and staff
Accepts claims for damages and other legal papers on behalf of the City
Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures
Fulfill requests from Mayor, Commissioners and department heads
Provides public records and information to citizens, civic groups, the media and other agencies as requested.
Assist with questions regarding zoning/building and process building/electric/plumbing permits.
Field questions and concerns regarding all city related issues
Plan events with the event committee.
Execute the duties assigned for the events.
Monitor and edit social media page and website
Answer phones.
06/2016 to 03/2019Circuit ClerkWolters Kluwer | Norwood, MA,
Responsible for the monthly scheduling of office staff ensuring proper coverage
Quarterly reporting to the Administrative Office of the Illinois Courts
Monthly reporting to LaSalle county arresting agencies
Inputting of Document Control Number provided by the State’s Attorney Office
Preparing and mailing correspondence to correctional facilities
Maintain accuracy of thousands of court files
Preparing and processing Expungement and sealing Court files
Process all of court paperwork
Fill in, as needed as a during employee absences
Training of all new employees with the Criminal office
Liaison between the Secretary of State of Bureau of Identification
Maintain personnel files and approve all time off
Successfully communicate with staff about decisions and changes on a timely basis
Hold weekly staff meetings to go over issues and expectations
Diplomatically problem solve and motivate staff with a positive attitude
Ability to follow instructions well and make decisions with no supervision
Responsible for maintaining Circuit Clerk web site
Track & update a Supervisor schedule and distribute regularly
Maintain employees sick time, vacation days and comp time
Assist in the development and implementation of policies
Provide executive-level administrative support to the Circuit Clerk, Office
Manager
Confidential correspondence for Circuit Clerk, Provide executive-level administrative support to the Circuit Clerk, Office
Manager and Supervisors
Maintain personnel files
Assist in the interviewing of new staff
Responsible for approving time off requests
Reconciliation of bank statements
Maintain employees sick time, vacation days and comp time
Assist in the development and implementation of policies
Liaison between departments to ensure proper communications and reporting practices
Maintain inventory of supplies and order as needed
Assisting in employee training and IT support of new computer system
Confidential correspondence for Circuit Clerk
05/1997 to 02/2006Customer Service SpecialistEitutisFerrellgas | City, STATE,
Payable/Receivable
Payroll and data entry
Processed daily office sales
Ensured accurate mailing of monthly statements
Responsible for handling customer concerns and solving problems that arose
Traveled to various offices to assist and train new employees
Traveled to various offices and filled in for vacancies
Solicited both residential & industrial candidates for new accounts
Verified daily entry of drivers work
Maintained inventory of all company assets
Responsible for monthly financial reporting to Corporate headquarters
Education and Training
Expected in 06/1992 to to Diploma | Hall High School, Spring Valley, IllinoisGPA:
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