Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Forward-thinking Senior Executive with proven record of accomplishment in IT Services during twenty-year career. Driven and ambitious change manager dedicated to continuous business improvement focused on enhancing revenue and streamlining business operations. Diligent in driving profit maximization through multifaced business approaches.

  • Operational leadership
  • Business start up
  • Policy development and optimization
  • Staff Management
Work History
CEO, 06/2003 - Current
Vcfo Holdings, Inc. Denver, CO,
  • Oversaw daily administrative operations, including development, communication and inspiration.
  • Conducted research on emerging trends within industry and capitalized on finds to develop new products, services and strategies.
  • Directed technological improvements, reducing waste and business bottlenecks.
  • Initiated operational improvements using lean methodologies to drive efficiency and reduce costs.
  • Achieved top sales in company for two consecutive years, growing annual revenue by 614%.
  • Oversaw business-wide changes to modernize procedures and organization.
Controller, 02/2017 - 06/2020
Ab Mauri Cedar Rapids, IA,
  • Followed up with delinquent accounts to obtain funds and reduce aging balances.
  • Oversaw accounts payable and receivable operations for IT business with $160K in monthly expenses.
  • Completed journal entries, reconciliations and account analysis to prepare quarterly financial documents and general account management.
  • Prepared corporate fiscal and business plans to help strategically direct business operations and strengthen controls.
  • Completed year-end close processes with CEO through effective supervision financial functions and regular treasury transactions.
  • Increased flow of financial information throughout company by improving communication strategies.
  • Developed effective strategies to turnaround failing inventory assets.
  • Used Xero and GrowthForce to prepare external audit documentation and financial reports to assist management in operational planning and key decision making.
  • Prepared and filed tax returns and generated monthly reports in compliance with regulatory and organizational standards.
  • Supervised accurate, efficient and compliant completion of monthly financial reporting packages.
  • Verified accurate completion of corporate income tax returns and optimal use of favorable tax codes.
  • Managed payroll data entry and processing for eighteen employees to comply with predetermined company guidelines.
  • Used Xero and Excel to prepare various financial documents, including balance sheets, cash flow reports and income statements.
  • Reduced waste and boosted productivity by restructuring finance and accounting departments.
  • Reviewed documents and data to give accurate presentations and forecasts to upper management.
Office Manager, 06/2005 - 06/2015
Central Maine Medical Center Rumford, ME,
  • Created and finalized contracts for custom & spec homes with customers.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Improved office operations by automating client correspondence, record tracking and data communications.
  • Handled all incoming business and client requests for information.
  • Performed billing, collection and reporting functions for office generating over $3M annually.
  • Provided complete meeting support, including materials preparation and notes or minute taking.
  • Compared vendor prices and negotiated for optimal savings.
  • Arranged corporate and office conferences for company employees and guests.
  • Completed bi-weekly payroll for three to five employees.
  • Coordinated and maintained impressive office organization to keep facilities efficient, organized and professional.
  • Solved problems timely and effectively, ensuring customer satisfaction.
  • Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
  • Delivered expert clerical support by efficiently handling wide range of routine and special requirements.
  • Prepared vendor invoices and processed incoming payments.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Compiled comprehensive $650K project budgets to handle equipment, supply, and subcontractor requirements.
  • Held oversight of office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Managed supervisor itinerary and appointments and streamlined scheduling procedures.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Coordinated special projects and managed schedules.
  • Adhered to established guidelines to increase profits and collect supplier payments.
  • Created reports and presentations.
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
  • Developed and implemented office management procedures, increasing training efficiency, team productivity and accuracy.
  • Maintained computer and physical filing systems.
  • Optimized standardized processes by personalizing them for client experience to foster positive outcomes.
  • Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
  • Drove implementation of migration to Microsoft Office Outlook software to automate office operations, including setting up templates for sending bid requests, building contact groups and making efficient & convenient for the CEO.
  • Sourced vendors for special project needs and negotiated contracts.
  • Received, screened and routed incoming calls.
  • Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using Quickbooks software.
  • Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
Associate of Arts: Interior Design, Expected in 06/1990
Brooks College - Long Beach, CA
: General Studies, Expected in
Cuyamaca College - El Cajon, CA
: Cosmetology, Expected in
Gene Juarez Academy South Seattle - Federal Way, WA

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School Attended

  • Brooks College
  • Cuyamaca College
  • Gene Juarez Academy South Seattle

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