c suite executive assistant resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary

Driven and resourceful administrative professional with 25+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

  • Document Filing and Retrieval
  • Executive Schedule Management
  • Catering Coordination
  • Executive Presentations
  • Supply Ordering
  • Data Research and Compilation
  • Travel Arrangement Coordination
  • Meeting Agenda Preparation
  • Video Conferencing Software
  • Administrative Support
  • Correspondence and Memos
  • Verbal and Written Communication
  • Invoice Preparation
  • Customer Service
  • Meeting Minutes
  • Calendar and Scheduling Software
  • Team Coordination
  • Decision Making
  • Reliable and Responsible
  • Microsoft Office
  • Detail-Oriented
  • Work Prioritization
  • Time Management
  • Administrative Policies
Work History
C-Suite Executive Assistant, 01/2019 - 05/2021
Johns Hopkins Applied Physics Laboratory El Segundo, CA,
  • Supported the Senior Vice President and the executive leadership team as required (meetings, off-site event planning, calendar management and travel, etc.).
  • Planned and managed executive travel both domestically and internationally.
  • Prepared and submitted expense reports, timekeeping, invoice processing, invoice coding, created purchase requisitions, processed invoices in SAP System and OpenInvoice System.
  • Adhered to and maintained compliance with corporate policies related to travel, expense reports and document management retention.
  • Prepared documents, reports and PowerPoint presentations for executives and team members using advanced software proficiencies.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Administrative Assistant/Project Administrative Assistant, 12/2012 - 12/2018
Statoil, DPNA City, STATE,
  • Provided administrative support to Project Managers, Department Leads, and Team Members for Onshore Projects.
  • Monitored tasks, issues, risks, and tracked action items for projects.
  • Prepared, updated, and filed all department team leads’ weekly reports on SharePoint team sites.
  • Updated excel spreadsheets, databases, prepared PowerPoint slides.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Monitored supervisor's calendar and scheduled meetings.
Executive Administrative Assistant, 10/2011 - 12/2012
Waste Management Inc City, STATE,
  • Key responsibilities include managing the day to day workflow of activities and provided administrative support to the Vice President, Director, and the Customer Experience team.
  • Administered record keeping system, updated spreadsheets, and prepared information for special projects.
  • Handled WM Cares complaints via call center, e-mail, and written communications.
  • Drafted confidential correspondence, edited documents, and agendas.
  • Coded and routed all department invoices for approval and payment.
  • Assisted in new employee onboarding process.
  • Maintained confidentiality, calendar management, travel arrangements, prepared expense reports, monitored emails, filed documents, and other duties as assigned by the Vice President and Director.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process.
Legal Research and Case Manager, 10/1998 - 03/2010
Wilmington Institute Network City, STATE,
  • Research and case management of civil litigation cases.
  • Conducted interviews and completed client intake forms.
  • Prepared reports and proposals in preparation for consultations with Attorneys.
  • Operated and coordinated technical equipment for meetings and special events.
  • Supervised recruitment process for Mock Trials and Witness Workshops.
  • Organized, attended, and contributed to organization and client strategy meetings.
  • Served as liaison between the Director, Attorneys, Court Clerks, and Clients.
  • Tracked legal cases for important court dates and deadlines.
  • Increased referral rates by providing excellent service and building meaningful relationships with patients and caregivers.
  • Contacted clients to schedule appointments and discuss progress of cases.
  • Generated leads to meet and exceed revenue goals by identifying new clients.
  • Developed and managed up to 30 civil cases simultaneously.
Associate of Applied Science: Psychology, Expected in 10/2009
University of Phoenix - Phoenix, AZ,
Status -
  • Notary Public Commission License (Texas) - 5/24/2025
  • Claims Adjusters License (Texas) - Expires 2/28/23
  • Paralegal Diploma


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Resume Overview

School Attended

  • University of Phoenix

Job Titles Held:

  • C-Suite Executive Assistant
  • Administrative Assistant/Project Administrative Assistant
  • Executive Administrative Assistant
  • Legal Research and Case Manager


  • Associate of Applied Science

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