buying administrative assistant jr analyst resume example with 3+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Career objective

Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.

  • Meeting Planning
  • Back Office Operations
  • Check Processing
  • Records Management Systems
  • Cash Deposit Preparation
  • Insurance Eligibility Verification
  • Travel Administration
  • Mail Management
  • Data Entry Documentation
  • Accounting Skills
  • Timeline Planning and Management
  • QuickBooks Expert
  • Detailed Meeting Minutes
  • Report Analysis
  • Account Balancing Reconciliation
  • Sensitive Material handling
  • Transporting Files
  • Inventory Systems
  • Excel Spreadsheets
  • CRM and Office Management Software
  • Advanced MS Office Suite Knowledge
  • Recordkeeping and Bookkeeping
  • Microsoft Office Suite
08/XXX2 to Current Buying Administrative Assistant (Jr. Analyst) Lidl US | City, STATE,
  • Check incoming data for correctness, completion and ensure on time processing
  • Archive, maintain and file reports
  • Collect data from testing and input into spreadsheets and SAP
  • Draft and monitor deadlines of internal and external communications
  • Enter data into the SAP and Fizz systems
  • Monitor, evaluate, document, and communicate process results in accordance with Quality Assurance Standards
  • Assist with heating up and/or cooking samples according to preparation instructions
  • Purchase goods from nearby stores on a weekly routine basis, drive to locations to pick up items.
  • Provided secretarial and office management support while building cooperative working relationships.
  • Responded effectively to sensitive inquiries or complaints.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Prepared and prioritized calendars and correspondence.
  • Organized both physical and digital files and updated reports to coordinate project materials.
  • Composed correspondence, reports and meeting notes.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
11/2017 to 06/2019 Accounting Secretary Prince George’s County Public Schools | City, STATE,
  • Maintains a complete accounting system for the receipt and disbursement of school and student activity funds;
  • Makes ledger and journal entries and prepares balances; Prepares periodic financial reports for Principal, account sponsor and central office;
  • Issues receipts for and deposits money in bank; Issues checks from appropriate accounts
  • Requisitions a wide variety of materials, supplies and services
  • Contacts vendors regarding status of orders;
  • Approves invoices for payment and issues vouchers
  • Assists in processing a variety of student and school administrative information and data using remote terminals; and perform other general office and related duties as assigned
  • Maintains clerical accounting records and prepare reports; Able to work harmoniously with students administrative and instructional staff and the central office staff.
  • Placed orders with vendors, followed up to resolve problems and facilitated timely delivery, receiving and dispensing of goods to appropriate requester.
  • Coordinated annual budget process by gathering, organizing and formatting budget requests from departments and submitted detailed proposals for management review.
  • Prepared monthly and quarterly financial reports for executive management, communicated regularly with department heads and kept abreast of financial needs and variances.
  • Verified and processed accurate and timely financial transactions, invoices and purchase orders within institution's financial system.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Responded to customer issues to provide immediate resolution and improve retention.
  • Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
06/2016 to 11/2017 Clinical Resource Specialist/ Front Office Manager Washington Hospital Center | City, STATE,
  • Answers phones and refer patients to the correct department and or case social worker
  • Process and manage all petty cash for patients and other department expenses, Distribute all mail for social workers, case managers and management
  • Implement the plans and interventions defined by the Case Managers and Clinical Social Workers
  • Under the direction of the case management staff, performs multiple activities that support the movement and transitions of patients out of the inpatient hospital setting
  • Provide a wide range of billing and claims processing while determining the appropriate approach and / or methodology to resolve complex problems and underpayment
  • Recommends solutions regarding procedural problems to improve the provision of services
  • Performs claims processing such as, contacting payers by phone, fax, email regarding reimbursement for unpaid accounts as well as following up on denial and request for additional information
  • Processing resubmission and appeals for claims with appropriate supporting documents
  • Maintains and monitors electronic queue (McKesson) for timely follow ups, collect denial and send out level one appeal to the proper correspondence, as well as bills service in accordance with DHB policies and procedures, rules and regulations regarding Medicare, Medicaid and third-party insurances
  • Assists in the administration of Case Management functions to include but not limited to, organization of workflow, communications, and links to community resources, transport and clothing assistance to facilitate discharge
  • Provides clerical and support functions to the case management staff members with the goal of promoting expeditious patient transfers and/or discharges
  • Maintains a high degree of confidentiality with sensitive patient information
Education and Training
Expected in 02/XXX5 to to Bachelor of Arts | Business management Strayer University, Washington, DC GPA:
Expected in 07/2013 to to | , , GPA:
Expected in 06/2004 to to High School Diploma | Eastern Senior High School , Washington , DC, GPA:

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Resume Overview

School Attended

  • Strayer University
  • Eastern Senior High School

Job Titles Held:

  • Buying Administrative Assistant (Jr. Analyst)
  • Accounting Secretary
  • Clinical Resource Specialist/ Front Office Manager


  • Bachelor of Arts
  • High School Diploma

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