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business operations specialist executive assistant resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - resumesample@example.com - : - -
Professional Summary
  • A personable, energetic, self-director that excels in challenging environments.
  • Over 15 years of experience in an Executive Support position with excellent problem solving, organizational, and management skills.
  • Able to learn and adapt quickly.
  • Work ethics are result oriented with specific attention to detail.
  • Skilled in working with numbers and in the use of grammatical standards.
  • Possesses excellent interpersonal, oral and written communication skills and able to interact with all levels of public officials, government, management, and public. Substantial experience in providing quality leadership and work well under pressure.
  • Possesses a positive attitude and is a team player.
Skills
  • Microsoft Office Professional Suite, Corel Professional Suite, Various Adobe Applications (Illustrator, Photoshop, Photo Deluxe, Acrobat, etc.), File Maker Pro, Meeting Maker, Eudora, People Soft, Microsoft Teams, Scanning software, and a variety of internet browsers.
  • Accounting, Recruitment
  • Accounts Payable, Reporting
  • Adobe, Research
  • Acrobat, Scanning
  • Photo Deluxe, Supervision
  • Photoshop, Supervisor
  • Budgeting, Switchboard
  • CA, Tax
  • Computer knowledge, Telephone
  • Controller, Travel arrangements
  • Corel, Year-end
  • Database
  • Dictation
  • Direction
  • Editing
  • Eudora
  • Filing
  • File Maker Pro
  • Forms
  • General ledger
  • Illustrator
  • Information Systems
  • Insurance
  • Internet browsers
  • Director
  • Marketing
  • Meeting Maker
  • Meetings
  • Mail
  • Microsoft Office Professional
  • Office
  • Enterprise
  • People Soft
  • Processes
  • Procurement
  • Purchasing
  • Quality Assurance
  • Receiving
  • Recruiting
Work History
04/2004 to Current
Business Operations Specialist/ Executive Assistant Crst International Blount, WV,
  • Reports to the Controller and Director of Purchasing.
  • Maintain Executive calendar, schedule meetings and often attend meetings in the absence of management.
  • Enters new suppliers and supplier changes into accounting system in support of procurement department.
  • Reviews and processes travel up until payment staging point.
  • Assist in obtaining IRS Form, W-9 and E-verify affidavit from supplier in support of procurement department.
  • Prepares virtual and in-person training resources to assist employees with correctly submitting travel.
  • Complete Purchasing Card Administrator duties for the USO.
  • Monitor and report p-card spends.
  • Oversee timely and accurate P-card interface journal.
  • Complete WEX Fuel Card Administrator duties for the USO.
  • Perform fuel card audits/monitoring.
  • Prepares virtual and in-person training resources to assist employees with correctly using and approving purchasing card transactions.
  • Conducts mandatory annual purchasing card training for p-card users and approvers.
  • Journals entries for purchasing card activity, TRS/ERS Retirement activity, Flex Spending Activity to general ledger.
  • Conduct Travel Reimbursement training sessions quarterly or as required.
  • Process for payment all rental car (Hertz/Enterprise) and Global Escape airline invoices.
  • Main point of contact for USO (University System Office) employees with travel reimbursement questions.
  • Perform Accounts Payable duties such as processing ACH’s, EFT’s and Check request for various vendors.
  • Maintain contract log and/or files.
  • Assist in preparation of required purchasing reporting.
  • Assists with monthly and year-end close as requested.
  • Special projects as needed.
  • Performs other related duties as assigned.
01/2000 to 05/2004
Executive Administrative Assistant Deschutes Brewery Seattle, WA,
  • Reports to the Executive Director for CA One Services, Inc and President of HJS and Associates JV.
  • Manages a variety of complex operational functions in the areas City Invoices, DBE Reports, Budgeting and Accounts Payable (People Soft) with limited supervision.
  • Responsible for receiving all telephone calls, including routine inquiries, verbally or in writing.
  • Open and review all incoming mail and forward to appropriate areas.
  • Maintain Executive calendar, schedule meetings and often attend meetings in the absence of management.
  • Makes all travel arrangements for Executive as well as management.
  • Types from rough copy or dictation editing grammar, punctuation, and spelling as needed.
  • Coordinates office supply purchases, including equipment and furniture.
  • Responsible for ensuring payment of staff expense reimbursements and invoices.
  • Directs & manages all phases of the recruiting process for projects, including confidential searches & company research.
  • Maintain database for Quality Assurance Reports and Facility Reviews for all concessionaires at Hartsfield.
  • Maintain files such as employee filed, insurance updates, tax forms, annual background checks, security badge renewals etc.
10/1998 to 10/1999
Marketing Director ISN Corporation, Recruiter City, STATE,
  • For ISN Corporation.
  • Interviewed candidates for available positions with organization specializing in Computer Information Systems.
  • Directed & managed all stages of the recruiting process for projects.
  • Maintained company resume database used as a search engine for recruitment.
  • Typed and revised resumes for qualified professionals; evaluating applications for proper analysis of requirements for placement; serving as liaison for the executives and applicants.
  • Assisted in submitting job advertisement to the Marketing Manager as needed and keeping record (filing) of all activities.
  • Created correspondence from information given by executive; and may sign or initial in lieu of supervisor and under very little direction.
  • Types from rough copy or dictation editing grammar, punctuation, and spelling as needed.
  • Responsible for ensuring payment of staff expense reimbursements and invoices for Marketing Director as well as other contracted employees.
  • Responsible for office purchases and the processing all employee timesheets.
  • Participated in job fairs.
05/1996 to 08/1997
H. R Assistant Kason Industries City, STATE,
  • Reported to H.
  • R.
  • Manager for Kason.
  • Processed new applications and administered employment testing.
  • Interview candidates for employment to gather technical specifications pertaining to viable opportunities.
  • Assisted H.R.
  • Manager in the orientation process.
  • Schedules all physical exams.
  • Completed the badging process and input of employee information.
  • Responsible for maintaining monthly insurance reports and handling employee insurance claims.
  • Process workers compensation claims.
  • Maintained company filing system (EOB’s and Worker Comp.).
  • Processed and mailed out all forms for employee termination.
  • Monitoring the switchboard for all incoming calls.
  • Created and distributed correspondence from information given by H.R.
  • Manager.
  • Coordinates office supply purchases, including equipment and furniture.
  • Maintain files such as employee filed, insurance updates, tax forms and background checks.
  • Participated in job fairs.
Education
Expected in to to
Master of Science and Administration:
Central Michigan University - Atlanta, Georgia
GPA:
Expected in to to
B.S: Psychology
Georgia State University - Atlanta, Georgia
GPA:
Expected in to to
A. S: Psychology
Atlanta Metropolitan College - Atlanta, Georgia
GPA:

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Resume Overview

School Attended

  • Central Michigan University
  • Georgia State University
  • Atlanta Metropolitan College

Job Titles Held:

  • Business Operations Specialist/ Executive Assistant
  • Executive Administrative Assistant
  • Marketing Director
  • H. R Assistant

Degrees

  • Master of Science and Administration
  • B.S
  • A. S

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