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Business Office Administrative Secretary Resume Example

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BUSINESS OFFICE ADMINISTRATIVE SECRETARY
Professional Profile

Proud military spouse and skilled professional committed to excellence, with a proven history in both administrative and accounting related fields. Quick learner, adapt well to change, accustomed to fast-paced environments and performing high volume tasks efficiently and with accuracy.

Experience
Business Office Administrative SecretaryOct 2014 to Sep 2015
Hamilton Township Board of Education - Hamilton, New Jersey
  • Created and maintained requisitions and purchase orders for supplies, services and contracts and worked collectively with Purchasing and Accounting Departments for billing purposes.
  • Received bid packages for contract positions ensuring deadlines and accurate recording.
  • Retrieved and compiled information for Open Public Records Requests while following governmental and privacy guidelines. Prepared and forwarded same to requestor.
  • Typed correspondence and assisted Executive Administrative Assistant with general office duties.
  • Worked directly with insurance carriers, submitting claims and required documentation.
  • Scheduled meetings and maintained calendar for Business Administrator.
Payroll CoordinatorOct 2013 to Jun 2014
Flex Films USA, Inc. - Elizabethtown, Kentucky
  • Maintained employee personnel files to include new hire and payroll documents, performed data entry and updated Paychex HRO and Preview systems.
  • Performed daily timecard proofs to ensure accuracy for payroll processing and implemented garnishments and payroll deductions ensuring compliance with applicable laws.
  • Maintained attendance records. Created and implemented an attendance points tracking system and issued corrective actions as needed.
  • Verified and initiated pay increases, vacation, sick and leave entitlements.
  • Provided various reports to Human Resources Manager, Plant Manager and Chief Operating Officer.
  • Facilitated training classes for new hires regarding electronic leave requests and timecard system.
  • Assisted Human Resource department with job fairs and interviews.
Legal Secretary/Accounts ReceivableJun 2010 to Nov 2012
Law Office of Thomas W. Choate - Abilene, Texas
  • Produced correspondence and various legal documents such as pleadings, motions, answers, etc., in proper legal format, from written and verbal instructions and rough drafts.
  • Served and filed legal documents with courts and other agencies.
  • Indexed and updated pleadings and discovery binders.
  • Received and screened visitors and telephone calls and responded to inquiries.
  • Scheduled appointments and maintained calendar for attorneys.
  • Entered attorney time records into Timeslips software on a daily basis.
  • Generated monthly billing statements and forwarded same to clients.
  • Prepared bank deposits and recorded account receivables in spreadsheet and accounting software.
  • State of Texas Notary Public.
Payroll Administrator/Accounts ReceivableMay 2009 to Dec 2009
AmeriStaff Employment and Staffing Solutions - Martinsville, Virginia
  • Processed payroll for five branch offices.
  • Proofed timecard submissions and generated pay vouchers.
  • Implemented payroll deductions ensuring compliance with payroll laws and guidelines.
  • Generated and distributed invoices for all client billings.
  • Prepared various reports for Controller to assist with month end processing.
  • Received and processed all accounts receivable payments.
  • Posted payments to ledger and forwarded checks electronically for bank deposit.
  • Served as contact for payroll and billing questions and discrepancies, resolved problems and ensured quality customer service to clients and employees.
Clerk IIINov 2008 to May 2009
Henry-Martinsville Department of Social Services - Martinsville, Virginia
  • Provided assistance to clients seeking services by assessing their needs and informing them of benefits available through the Department of Social Services.
  • Scheduled appointments with appropriate case workers ensuring receipt of necessary documentation and completion of relevant applications.
  • Answered multi-line phone system, provided information and directed calls.
  • Processed incoming mail and performed other general office duties.
Staff AssistantJul 2007 to Jul 2008
Kansas State University Diagnostic Lab - Manhattan, Kansas
  • Answered high volume of calls on multi-lined phone system.
  • Communicated with a diverse clientele providing thorough information and assistance with testing and submission inquiries.
  • Inputted data from submission forms into Access database, recorded and forwarded payments for testing to Accounting Department.
  • Processed incoming serum samples ensuring proper identification and labeling of serology tubes.
  • Distributed test results to submitting clinics and veterinarians via mail, email, and facsimile.
  • Followed confidentiality and HIPAA guidelines in reporting  serological and diagnostic test results.
  • Maintained accurate inventory of laboratory supplies, created purchase orders, updated general ledger and contacted vendors to order supplies and ensure they were available to meet testing demands.
Payroll Administrator/Accounts ReceivableNov 1995 to May 2007
AmeriStaff Employment and Staffing Solutions - Martinsville, Virginia
  • Processed multi-state payroll for six branch offices totaling 1000+ employees weekly.
  • Proofed pay and timecard information submitted by each office.
  • Generated pay vouchers and initiated payroll deductions to include child support withholdings, tax liens, garnishments and insurance deductions.
  • Ensured court ordered deadlines were met and monies were forwarded to proper recipients.
  • Communicated with staff and associates to resolve payroll questions and discrepancies.
  • Processed and dispersed invoices to clients for weekly billings via mail and email.
  • Verified accuracy, performed adjustments and posted accounts receivables to ledger.
  • Generated weekly report of hours produced and number of checks printed by location to track company productivity and growth rates.
  • Reviewed personnel records and extracted appropriate information for completing employment and income verifications, unemployment inquiries and state labor reporting.
  • Handled sensitive and personal information with the utmost confidentiality.
  • Trained back-up personnel to perform payroll duties during scheduled/approved absences.
Education
Bachelor of Science, Public AdministrationGeorge Mason University - Fairfax, Virginia
Technical and Computer Skills

Payroll, Billing, Accounts Receivable, Accounts Payable, Human Resources, Administrative Duties, Data Entry, Typing, Customer Service, Legal Documents, Microsoft Word, Excel, Outlook, Access, Internet Explorer, Edumet, Paychex, Sage Timeslips, Automated Business Designs, Great Plains, Notary Public

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Resume Overview

Companies Worked For:

  • Hamilton Township Board of Education
  • Flex Films USA, Inc.
  • Law Office of Thomas W. Choate
  • AmeriStaff Employment and Staffing Solutions
  • Henry-Martinsville Department of Social Services
  • Kansas State University Diagnostic Lab

School Attended

  • George Mason University

Job Titles Held:

  • Business Office Administrative Secretary
  • Payroll Coordinator
  • Legal Secretary/Accounts Receivable
  • Payroll Administrator/Accounts Receivable
  • Clerk III
  • Staff Assistant

Degrees

  • Bachelor of Science , Public Administration

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