Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.
Skills
Financial reporting and analysis
Business office administration
AP/AR understanding
Accurate and detailed
Articulate and well-spoken
Work History
Business Financial Administrator, 01/2013 to 06/2019 Advantage Sales And Marketing, Llc – Altoona, AL,
Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Kept vendor files accurate and up-to-date to expedite payment processing.
Generated accounts payable reports for management review to aid in financial and business decision making.
Verified vendor accounts by reconciling monthly statements and related transactions.
Assessed data and information to verify entry, calculation and billing code accuracy.
Entered figures using 10-key calculator to compute data quickly.
Reported financial data and updated financial records in ledgers and journals.
Functioned as backup in areas of sales, support, and services.
Assisted customers with prompt and polite support in-person and via telephone.
Provided pricing information to customers regarding specific products.
Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Coached new employees on administrative procedures, company policies and performance standards.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Administrative Assistant, 07/2010 to 01/2013 Federal Realty Investment Trust – San Jose, CA,
Managed accounts payable and receivable for South Texas.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Created PowerPoint presentations for business development purposes.
Processed expenses through Concur.
Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Leasing Consultant, 05/2007 to 06/2010 Legacy Marketing Partners – Usa ● Santa Clara, CA,
Toured property with prospective tenants and provided wealth of information in regards to its key features.
Kept meticulous records of all correspondence between management and tenants.
Collected rent and tracked resident payments and information in Yardi.
Distributed and followed up on tenant renewal notices.
Conducted property showings to highlight features, answer questions and redirect concerns to close contracts.
Resolved conflicts between tenants in most effective manner.
Kept records accurate, detailed and fully compliant with reporting requirements to meet all state, local and federal housing requirements.
Held high approval rating and percentage of customer loyalty.
Marketed property to local businesses through collateral, emails and phone calls.
Assisted prospective tenants in paperwork completion and other logistics, facilitating smooth move-in processes and effective communication.
Education
Associate of Arts: Business Administration, Expected in 4 2016 University of The Incarnate Word - San Antonio, TX GPA:
Skills
Financial reporting and analysis
Business office administration
AP/AR understanding
Accurate and detailed
Articulate and well-spoken
Work History
Business Financial Administrator, 01/2013 to 06/2019 Advantage Sales And Marketing LLC – San Antonio, TX
Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Kept vendor files accurate and up-to-date to expedite payment processing.
Generated accounts payable reports for management review to aid in financial and business decision making.
Verified vendor accounts by reconciling monthly statements and related transactions.
Assessed data and information to verify entry, calculation and billing code accuracy.
Entered figures using 10-key calculator to compute data quickly.
Reported financial data and updated financial records in ledgers and journals.
Functioned as backup in areas of sales, support, and services.
Assisted customers with prompt and polite support in-person and via telephone.
Provided pricing information to customers regarding specific products.
Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Coached new employees on administrative procedures, company policies and performance standards.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Administrative Assistant, 07/2010 to 01/2013 Keurig Dr Pepper – San Antonio, TX
Managed accounts payable and receivable for South Texas.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Created PowerPoint presentations for business development purposes.
Processed expenses through Concur.
Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Leasing Consultant, 05/2007 to 06/2010 HomeSpring Residential Services LLC – San Antonio, TX
Toured property with prospective tenants and provided wealth of information in regards to its key features.
Kept meticulous records of all correspondence between management and tenants.
Collected rent and tracked resident payments and information in Yardi.
Distributed and followed up on tenant renewal notices.
Conducted property showings to highlight features, answer questions and redirect concerns to close contracts.
Resolved conflicts between tenants in most effective manner.
Kept records accurate, detailed and fully compliant with reporting requirements to meet all state, local and federal housing requirements.
Held high approval rating and percentage of customer loyalty.
Marketed property to local businesses through collateral, emails and phone calls.
Assisted prospective tenants in paperwork completion and other logistics, facilitating smooth move-in processes and effective communication.
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