business administrator resume example with 9+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Resourceful and forward-thinking Senior Executive Assistant with multiple years of experience and insatiable curiosity. Handles strategic planning, operational and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities.

  • Scheduling and Coordinating
  • MS Office
  • Budget Management
  • Project Management
  • Team Building
  • Travel Management
  • Vendor Management
  • Relationship Management
06/2022 to Current Business Administrator Pfizer | Washington, DC,
  • Proactively support complex calendar management resulting in the manager staying focused on their business priorities, working efficiently, and ensuring they are fully prepared and on-time for appointments.
  • Understand the manager's priorities to request, accept, reschedule, and decline meetings as This includes outstanding communication to teams.
  • Exercise sound judgment, tact, integrity, and professionalism in all transactions.
  • Provide team support including headcount management, budget, morale events, catering and meeting set up.
  • Distribution Lists management, and other tasks/projects.
  • Manage space coordination, facilities requests, and new employee setup.
  • Procure goods and services including computer equipment, office supplies, vendor services and PO management.
  • Plan & coordinate domestic and international travel end-to-end including the proactive anticipation of all logistics and itineraries, as well as the reconciling and submission of expense reports.
  • Organize team’s expenses requiring CVP approval, including item justification.
  • Build and maintain good business relationships with executive level and counterpart administrative staff both internally and externally.
  • Work as part of a strong admin team to manage the needs of a global organization.
02/2022 to Current FastTrack Manager Mantech International Corporation | Minot Air Force Base, ND,
  • Built and maintained enduring relationships with multiple contacts within routine customers/accounts to drive high satisfaction.
  • Lead and collaborate with multiple groups to adapt to varying technologies and changing program requirements to ensure optimal value across all workloads.
  • Applied standard onboarding processes to assists customers/accounts in developing a deployment strategy for their new Microsoft Cloud solutions.
  • Collaborates with internal team and/or partner to assess customer's business needs, on-premises environment, and cloud-based needs using standard-content and accepted processes on routine customers/accounts.
  • Tracks and captures customer progress throughout the workload deployment in the relevant systems.
  • Coordinates with technical resources to provide technical guidance and expertise to the customers/accounts.
  • Manages a portfolio of customers to identify opportunities on maximizing the purpose of different workloads.
  • Coordinates all meetings between the FastTrack team and the customer on a weekly or bi-weekly basis.
11/2016 to 02/2022 Executive Administrator Chainlink Labs | New York City, NY,
  • Schedule meetings and appointments as well as update master corporate calendar for all conferences, all-hands events, holidays, and vacations.
  • Implemented business processes to streamline daily operations and increase efficiency.
  • Fostered client and vendor relationship building through consistent and effective communication.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Organized morale events such as luncheons, dinners, conferences and special events.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Executed special objectives in response to executive team and board member requests.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Tackled and addressed top-level, high-priority issues and projects with professional administrative discretion.
05/2013 to 06/2016 Executive Assistant Emirates Consulting Group LLC & Lanchase Forest Pr | City, STATE,
  • Set up meeting and event logistics for senior management and updated calendars.
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Managed daily invoices, reports and proposals.
  • Collected and analyzed information to produce concise reports.
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Tackled and addressed top-level, high-priority issues and projects with professional administrative discretion.
  • Monitored office equipment and scheduled repairs.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Supervised two executives calendars while allocating tasks for smooth operational flow.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Designed PowerPoint presentations for monthly meetings with top-level executives.
Education and Training
Expected in 08/2011 Bachelor of Science | Sports, Entertainment & Event Management Johnson & Wales University - Charlotte, Charlotte, NC GPA:
Expected in 06/2003 Certification | Event Management University of North Carolina At Charlotte, Charlotte, NC GPA:

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Resume Overview

School Attended

  • Johnson & Wales University - Charlotte
  • University of North Carolina At Charlotte

Job Titles Held:

  • Business Administrator
  • FastTrack Manager
  • Executive Administrator
  • Executive Assistant


  • Bachelor of Science
  • Certification

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