LiveCareer-Resume

business administrator resume example with 12+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

Ambitiously seeking to work and grow with a company that has similar goals. A flexible professional with a proactive and resourceful mindset. Focused and industrious with the drive to perpetuate the required company mission and values.

Skills
  • Business and Loan operations
  • Microsoft Office Suite
  • Month-end documentation
  • Document review
  • A/P and A/R and Payroll
  • Data entry
  • Account reconciliation
  • Full-cycle accounting
  • QuickBooks
  • Flexible team player
  • Bank reconciliations and balancing
  • Accounting and bookkeeping
  • Auditing
  • Business operations
Education and Training
Houston Community College Houston, TX Expected in 05/1987 Associate of Applied Science : Business Administration - GPA :
High School For Law And Justice Houston, TX Expected in 05/1985 High School Diploma : - GPA :
Experience
Nasa Jpl - Business Administrator
Pasadena, CA, 05/2016 - Current
  • Implemented business processes to streamline daily operations and increase efficiency.
  • Managed office operations, scheduling and inventory audits.
  • Cultivated strong working relations with vendors and other industry leaders.
  • Monitored all company costs and presented budget forecasts each quarter.
  • Authored staff expense and reimbursement tracker leveraging data validation to reduce user errors and increase reporting accuracy.
  • Reviewed financial statements to determine any discrepancies.
  • Developed spreadsheets to track expenses.
  • Limited financial discrepancies through accurate coordination of accounts payable and accounts receivable.
  • Reviewed and reconciled discrepancies in accounts and financial documentation.
  • Secured positive customer satisfaction ratings by resolving issues efficiently.
  • Posted accounts receivable payments made by cash, check or credit card payments.
  • Tracked all capital spending against approved capital requests.
  • Oversaw full accounting cycle, including compiling and analyzing data, posting and adjusting journal and ledger entries, preparing financial statements and reports and closing books.
  • Performed daily accounting functions like tracking expenses, readying deposits and preparing payments.
  • Investigated and resolved billing issues to generate revenues and minimize outstanding debts.
  • Coordinated and completed month-end closing processes within deadlines.
  • Organized expense reports to track and report expenses on business-related trips.
  • Payroll, AP and AR and general ledger activities.
  • Assist CPA with month-end and year-end close activities, including annual reporting.
  • Processed payroll, electronic deposits, and employee pay adjustments.
  • Reconciled monthly bank statements and resolved any discrepancies.
  • Prepared and reviewed financial statements, resolving discrepancies after careful analysis.
  • Prepared quarterly sales reports and filed with the government called the Industrial Funding Fee.
  • Maintained accurate accounts on cash, prepaid credit, fixed assets, accrued expenses and line of credit transactions.
  • Supported senior leadership by preparing monthly and quarterly financial statements to enhance database accuracies.
  • Supported budget administration with detailed expense analyses and report reviews.
  • Secured staff payment traceability, accurately calculating deductions while preparing and processing payroll via QuickBooks.
  • Thoroughly reviewed financial statements and tax audits to correct any discrepancies.
  • Developed 30-60-90 day past due report to track monthly defaulted donors.
  • Gathered information and entered data into the computer system.
  • Revised and streamlined inefficient work procedures with automation software.
  • Prepared monthly and year-end closing statements, financial documents, and invoices.
  • Assessed accuracy, completeness, and integrity of company financial records.
  • Assessed accounting accuracy, performing daily cash functions including A/P and A/R tracking, budgeting, payroll transactions, wage allocation, salary expenses, online donations, and bank, credit card and petty cash reconciliations.
  • Facilitated month-end close processes, invoicing, journal entries and account reconciliations.
  • Supervised employee petty cash drawer, documenting all transactions in the petty cash logging report.
  • Kept fully compliant and current financial records for business operations with more than $5M in yearly revenue.
Delta Technology Corporation - Logistics Specialist /Accounts Receivable Specialist
City, STATE, 03/2013 - 05/2016
  • Planned and prioritized day-to-day shipments and billing in collaboration with the warehouse and sales team.
  • Prepared proforma invoices and quotes
  • Prepared shipping instructions and coordinate shipments with freight forwarders, suppliers and inspection companies
  • Prepared Bills of Lading, Commercial Invoice, COO, Packing List, Cargo Tracking Notes, etc
  • Communicated with customers and management to report delays, including emergencies, weather challenges, and carrier schedule changes.
  • Monitored and organized logistics documents, including bills of lading, delivery receipts, packing lists, and load tags.
  • Aided senior leadership with report generation to utilize process improvements.
  • Processed sales orders and completed administrative tasks, including bookkeeping, purchasing, tracking and credit applications.
  • Monitored tariffs and customs regulations, reducing the risk of delayed shipments.
  • Automated office operations, managed client correspondence and supplied record tracking and data communication services.
  • Exceeded specific team goals, partnering with staff to share and implement best practices.
  • Responded to all inquiries from both external and internal customers, resulting in a 90% decrease in calls to the helpdesk.
  • Coordinated with freight forwarders to expedite international shipments.
  • Managed inbound and outbound delivery schedules for the optimal flow of goods.
  • Resolved customer concerns in a timely manner and worked to improve process integration and flow.
  • Kept deliveries on track and provided timely status updates.
  • Scheduled shipments to customer warehouses via the in-house tracking system.
  • Organized and maintained order documentation.
  • Improved lines of communication between the company and customers.
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Calculated sales taxes.
  • Handled all invoices and purchase orders by properly logging into the system.
  • Paid vendors and verified accounts and payment totals.
  • Reviewed applications for payment for acceptable work installed.
  • Carefully went over each invoice and requisition for payment.
  • Charged expenses to accounts by analyzing expense reports.
  • Audited and processed credit card bills.
  • Facilitated payment of invoices due by sending bill reminders and contacting clients.
  • Charged expenses to accounts and cost centers by analyzing invoice and expense reports.
  • Managed all payments processing, invoicing and collections tasks.
  • Created a highly organized filing system for account documents resulting in increased efficiency.
  • Executed account updates and noted account information in company data systems.
  • Processed invoice payments and recorded information in the account database.
ACI, Corporation - Office Manager /Assistant Accountant
City, STATE, 01/2009 - 03/2013
  • • Supported clerical needs including taking messages, scanning documents and routing business correspondence.
    • Managed daily operations within the office by supporting the continuous delivery of excellent services and care.
    • Oversaw office inventory and timely reordering of supplies.
    • Completed billing, collections and reporting duties on a daily basis.
    • Liaised directly with customers to meet needs and maintain satisfaction.
    • Oversaw all day-to-day office operations, such as receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
    • Generated financial reports for management review.
    • Enhanced customer satisfaction ratings by resolving account issues efficiently.
    • Monitored office inventory to maintain adequate supply levels and order products.
    • Prepared departmental budgets, analyzing of historical data, projected spending and actualized costs.
    • Managed inventory and purchase of supplies for office operations and equipment maintenance.
    • Streamlined operational efficiencies by providing timely computer diagnosis and repair.
    • Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
    • Elevated customer satisfaction ratings by resolving client and case issues efficiently.
    • Interviewed, onboarded, developed and oversaw daily activities of clerical and administrative office personnel.
    • Saved costs by soliciting vendor quotes to ensure optimal material purchase pricing.
    • Scheduled appointments and maintained master calendar.
    • Supervised office with 8 employees, consistently cultivating a productive and positive work atmosphere.
Additional Information

CAP -Animal Shelter- Volunteer

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Resume Overview

School Attended

  • Houston Community College
  • High School For Law And Justice

Job Titles Held:

  • Business Administrator
  • Logistics Specialist /Accounts Receivable Specialist
  • Office Manager /Assistant Accountant

Degrees

  • Associate of Applied Science
  • High School Diploma

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