bookkeeper administrative manager resume example with 12+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary

Detail-oriented Bookkeeper well versed in payroll, accounts payable and accounts receivable functions. Excelled in corporate bookkeeping services delivery and learned new technologies to improve efficiency. Impressive accounting and communications skills leading to desirable outcomes.

  • Financial statements expertise
  • MS Office expert
  • Accounts payable specialist
  • Cost accounting
  • Bookkeeping
  • QuickBooks
  • Recordkeeping
  • Financial Reporting
  • Account Reconciliation
  • Balance Sheets
  • Accounting Systems
  • Bank Reconciliation
  • Financial Management
  • Superior attention to detail
  • Advanced computer proficiency (both PC and Mac)
  • Budgeting
  • Customer Response
  • Exceptional organization
  • Analytical reasoning
  • Statutory Reporting
  • Finance
  • MS Office
  • Supervision
Work History
Bookkeeper/Administrative Manager, 09/2005 - 06/2012
CKR Heavy Equipment City, STATE,
  • Established QuickBooks accounting system to reflect accurate financial records.
  • Reviewed and filed financial documents, coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols.
  • Diminished financial discrepancies and managed monetary transactions.
  • Planned emergency procedures to save time for introducing special projects.
  • Increased customer satisfaction by filing taxes on time and promptly resolving issues.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Verified postings to ledgers to confirm accurate entry and account balances.
  • Organized and carried out proactive month-end, quarterly and year-end processes.
  • Completed payroll for employees and maintained detailed records of procedures.
  • Calculated deductions and processed payroll for employees.
  • Supported operations by communicating with customers, filing documents and managing data.
  • Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
  • Reported financial data and updated financial records in ledgers and journals.
  • Tracked business revenue and expenditures and reconciled accounts to maintain high accuracy.
  • Maintained and processed invoices, deposits and money logs.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing statements.
  • Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances.
  • Identified accounting errors by developing cross-referencing databases.
  • Reviewed and processed employee expense reports and vendor invoices for payment.
  • Created plans to remedy financial discrepancies and reconcile issues with records.
  • Verified accurate recordkeeping processes, reducing financial inconsistencies.
Office Manager/Office Bookkeeper, 08/2001 - 08/2005
Capital Life Insurance City, STATE,
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
  • Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
  • Communicated corporate objectives across divisions through regular correspondence and scheduled status updates.
  • Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
  • Sourced vendors for special project needs and negotiated contracts.
  • Utilized client and staff feedback to maintain customer partnerships and increase revenue.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Aggregated and analyzed data related to administrative costs to prepare budgets for corporate-level management.
  • Oversaw quality control and productivity rates to increase revenue and production times.
  • Coached new hires on company processes while managing employees to achieve maximum production.
  • Maintained computer and physical filing systems.
  • Coordinated special projects and managed schedules.
  • Prepared meeting materials and took clear notes to distribute to stakeholders.
  • Arranged corporate and office conferences for company employees and guests.
  • Established and developed strong administrative team by delivering ongoing coaching and motivation and fostering career advancement.
  • Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns.
  • Maintained CRM database with customer updates and report generation.
  • Developed standard operating procedures for all administrative employees.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Managed office operations while scheduling appointments for department managers.
  • Compared vendor prices and negotiated for optimal savings.
  • Evaluated employee records and productivity to complete employee evaluations.
Administrative Assistant (Summer Job), 07/1996 - 08/1998
Cable And Wireless (FLOW) City, STATE,
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Performed research to collect and record industry data.
  • Managed Access databases converting complex data into easy-to-interpret data.
  • Scheduled office meetings and client appointments for staff teams.
  • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Handled client correspondence and tracked records to foster office efficiency.
MBA: Masters in Business Administration, Expected in
University of Phoenix - Tempe, AZ (Online),
Status -
Associate of Arts: Accounting And Business Management, Expected in 05/2001
Queen's University - Charlotte, NC,
Status -
  • Member of Magna Cum Laude
  • GPA 3.95
High School Diploma: , Expected in 06/1998
John Gray High School - George Town, Grand Cayman,
Status -

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Resume Overview

School Attended

  • University of Phoenix
  • Queen's University
  • John Gray High School

Job Titles Held:

  • Bookkeeper/Administrative Manager
  • Office Manager/Office Bookkeeper
  • Administrative Assistant (Summer Job)


  • MBA
  • Associate of Arts
  • High School Diploma

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