bookkeeper administrative assistant athletic secretary records clerk resume example with 10+ years of experience

(555) 432-1000,
, , 100 Montgomery St. 10th Floor
Professional Summary

OBJECTIVE: Talented Administrative Assistant with successful experience in fast-paced office settings, managing data and controlling recordkeeping. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Expert at optimizing processes to improve productivity. Skilled at researching and resolving discrepancies.

  • AR/AP
  • Customer and client relations
  • Records management
  • Payroll and budgeting
  • Purchase orders organization
  • Employee training and development
  • Bookkeeping
University of South Alabama Mobile, AL Expected in 05/2014 Bachelor of Science : Professional Health Sciences, Healthcare Management - GPA :
  • Member of New Student Orientation Team
Work History
Concordia University Wisconsin - Bookkeeper/Administrative Assistant/Athletic Secretary/Records Clerk
Mequon, WI, 02/2017 - Current
  • 40 hours per week.
  • Maintain and process monthly employee payroll, employee leave request and employee paid time off.
  • Build and maintain strong vendor relationships while promoting high quality and accuracy.
  • Allocate budget for middle school departments, focusing on optimizing use of resources while controlling costs.
  • Negotiate prices and terms, focusing on cost reduction, savings, and quality to help school lower operational cost.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Maintained staff directory and company policy handbook for human resources department.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Executed record filing system to improve document organization and management.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Offered office-wide software support and training, troubleshooting issues and optimizing usage.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Processed invoices and expenses to facilitate on-time payment.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
Corvel - Financial Aid Counselor
Portland, OR, 09/2015 - 02/2017
  • 40 hours per week.
  • Reviewed and processed financial aid packages and appeals for student applicants.
  • Prepared financial aid reward packages, aligning contents with individuals' monetary and logistical needs.
  • Helped individuals complete physical and electronic paperwork such as FAFSA.
  • Counseled students and parents about financial aid options and program details in easy to understand language.
  • Represented financial aid office at group meetings with high school students and parents.
  • Reviewed initial financial aid applications for accuracy and compliance with reporting standards.
  • Communicated with prospective students to illustrate available financial aid opportunities within undergraduate studies.
  • Performed needs analysis of applications.
  • Processed federal financial aid verifications per Department of Education guidelines.
  • Presented financial aid workshops to help students and parents navigate processes.
  • Accepted and processed account payments.
  • Handled customer complaints with relative ease by conducting research, listening carefully and taking appropriate action.
  • Assessed aging accounts and initiated collection strategies based on conditions.
  • Assisted clients with improving financial health by counseling on issues such as excessive spending and borrowing.
  • Established plans and payoffs for customers' loans, prioritizing control of overall costs.
South MS Surgeons - Executive Administrative Assistant
City, STATE, 06/2012 - 05/2015
  • 40 hours per week.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Trained junior office staff in correct procedures and reporting requirements.
Global Financial Aid Services - File Review Analyst
City, STATE, 09/2010 - 01/2012
  • 40 hours per week.
  • Reviewed and awarded financial aid to eligible students.
  • Subject matter expert on financial aid policies and procedures.
  • Resolved financial aid eligibility issues.

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Resume Overview

School Attended

  • University of South Alabama

Job Titles Held:

  • Bookkeeper/Administrative Assistant/Athletic Secretary/Records Clerk
  • Financial Aid Counselor
  • Executive Administrative Assistant
  • File Review Analyst


  • Bachelor of Science

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