bilingual administrative assistant resume example with 16+ years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Professional Summary
Organized and efficient Bilingual IT Accounting Secretary with experience in handling office clerical, administration and accounting tasks. Team player works to support group efforts to meet critical deadlines. Systematic Administrative Assistant with successful experience in fast-paced office settings. Responsible, punctual and productive professional when working with little to no supervision.
Skills
Database Uploading
60 WPM typing speed
Self Starter
Quick Books
Microsoft Office
Multitasking and Time Management
Strong Organizational Skills
Maintaining Confidentiality
Work History
12/2018 to 08/2022Bilingual Administrative AssistantSimmons Bank | Saint Peters, MO,
Completed data entry tasks with accuracy and efficiency.
Scanned documents and saved in database to keep records of essential organizational information.
Entered numerical data into databases with speed and accuracy using 10-key pad.
Sorted documents and maintained organized filing process.
Recorded expenses and maintained accounting records.
Worked with supervisors and management to maintain status reports and update information for client projects.
Developed and updated spreadsheets and databases to track, analyze and report patterns or casings in stock,
Managed accounts payable and receivable for office.
Managed documents by organizing forms, making photocopies, filing records and creating reports.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Scheduled office meetings and client appointments for staff teams.
Logged Purchase Orders and will follow up completion.
Processed invoices and expenses using QuickBooks to facilitate on-time payment.
Completed documents and Invoice for U.S. Customs exports requirements.
Tracked shipments processing through customs and other agencies and obtained clearances.
Prepared and processed import and export documentation according to customs regulations, laws or procedures.
Scheduled pickups and deliveries to maintain smooth operations.
Operated forklift lift and hand truck to transport shipments from in house shipping and receiving.
Demonstrated respect and willingness to help wherever needed.
01/2010 to 09/2018Bilingual SecretarySbm Management | Dallas, TX,
Answered multi-line phone system and greeted callers enthusiastically.
Scheduled appointments and conducted follow-up calls to clients.
Maintained office supplies inventory by checking stock and ordering new supplies.
Provided clerical support to company employees by copying, faxing and filing documents.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Completed accurate daily report documents, memos and invoices.
Recorded expenses and maintained accounting records.
Entered data into Excel and updated customer contacts with information to keep records current.
Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
Drafted agendas, recorded minutes and created documents for meetings.
Reviewed and balanced daily bank deposits and deposit report.
Transcribed phone messages and relayed to appropriate personnel.
Managed accounts payable and receivables and payroll.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Balanced reports to submit for approval and verification.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Investigated and resolved internal accounting variances to keep records current.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
08/2004 to 05/2008Bilingual Office ManagerJ.G. Techniques | City, STATE,
Maintained computer and physical filing systems.
Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Manage AP/AR and deposits .
Manage weekly payroll and quarterly deposit.
Arranged corporate and office conferences for company employees and guests.
Prepare Quality Control Plans for products.
Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
Picked orders, scanned products and packed boxes.
Scheduled pickups and deliveries to maintain smooth operations.
Maintained accurate computer records of materials weights, bill amounts and identified variances.
Sealed, packed, labeled and affixed postage on packages to prepare materials for shipping, utilizing postage meters and sealing tools.
Checked shipments against paperwork and signed documents.
Prepare bills of lading and shipping documents.
Supervised daily bookkeeping operations with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Kept reception area clean and neat to give visitors positive first impression.
Confirmed appointments, communicated with clients and updated client records.
Responded to inquiries from callers seeking information.
Education
Expected in to to | Buisness ManagmentUniversidad De Montemorelos, Montemorelos, Nuevo Leon, GPA:
Some College and 38 credits.
Expected in 07/2003 to to Associate of Applied Science | Information Technology Accounting SecretaryAcademia De Sistemas Computacionales A.C., Montemorelos, Nuevo Leon, GPA:
Expected in 07/2003 to to High School Diploma | Academia De Sistemas Computacionales A.C., Montemorelos, Nuevo Leon, GPA:
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