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Assistant to the Chair of Biological Sciences Resume Example

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ASSISTANT TO THE CHAIR OF BIOLOGICAL SCIENCES
Summary

Results-driven Business Executive with a Masters degree in Business Administration, certifications in management, marketing, policy, procedure and business law, proficient in Microsoft office suites, EPIC, Banner, Concur, Media Manager and electronic records systems. Strategical problem solver with over 24 years of administrative policy, educational contracts, accounting, budgeting and financing experience in an educational setting. Professional focused on promoting a healthy, diverse and efficient work environment while ensuring accuracy and accountability. 15 years of management and executive level administrative experience, great at human resource management, developing communication pipelines, decimating time sensitive information, multi-tasking with extensive project management experience from concept to development. Action-oriented and result driven with a strong ability to communicate effectively with technology, executive, and business audiences. Use of Six Sigma Principles to accurately and efficiently complete projects. Strong business concepts, grants and contracts review, strategic planner, with communication skills and financial solution processing.

Skills
  • Accounting, administrative management, budgets
  • Educational policy and procedure development
  • Government Accounts
  • Six Sigma, staffing, training programs
  • Team develop internal compliance
  • Project management
  • Research, risk management, sales
  • Hiring and management of administrative staff
  • Employee performance and compensation
  • Communication external entities and negotiations
  • Budget maintenance and tracking
  • Financial review and data management
  • Government grants review committee member
  • EPIC, Banner, Chrome River and COGNOS, AMEX business solutions software
  • Coordinate meetings and interdepartmental functions
  • Direct or conduct recruitment, hiring and training of personnel
  • Develop and maintain computerized record management systems to store and process finances
  • Establish objectives and evaluative or operational criteria for process improvement
  • Develop and implement organizational policies and procedures
  • Lead and directly supervise a core team of 30+ Faculty, 40+ Staff and student employees/interns
  • Responsible for oversight of coordinated efforts between departments and interacts with other campus entities
Experience
Sam Houston State UniversityAugust 2017 to CurrentAssistant to the Chair of Biological Sciences
Huntsville, Texas
  • Manage Faculty grants and expenses
  • Develop policy and procedures for learning directives
  • Develop communication pipelines and decimate information
  • Department Accountant and Financial Manager
  • Manage Department Government Accounts
  • Department purchaser
  • Manage annual department budget, salaries and increases
  • Handle customer satisfaction issues by acting as liaison between account holders and representatives
  • Coordinated meetings and served as main liaison between department heads and executives
  • Gather data to prepare reports and design PowerPoint presentations for monthly divisional meetings with top-level executives
  • Manage departmental Admin Assistants
  • Monitor and evaluate computer- and paper-based filing and organization systems for records, reports and documents for accuracy.
  • Liaised between Executive Chair and clients regarding client accounts and new business
  • Managed sensitive information with discretion while providing administrative support to executive teams
  • Collaborated with other administrative team members, human resources and finance department on special projects and events
  • Managed and mentor team of 10 account executives
  • Establish and develop relationships with external clients and provided individualized customer service to maintain longevity of accounts
  • Communicate and assist clients through email, phone, online presentations, screen-share and in-person meetings
  • Generated over $100,000 in revenue by implementing revenue account that would allow for sales of educational manuals to other entities
  • Guide and train Admin Assistants on customer satisfaction and customer issue resolutions
Baylor College Of Medicine August 2007 to July 2016Office Service Manager and Records Director
Houston, Texas
  • Prepare financial statements and set departmental budgets
  • Monitor and reconcile departmental financials
  • Departmental Human Resources liaison
  • Oversaw various projects from conceptualization to completion
  • Provided onsite customer service administrative assistant training
  • Admissions and Scholarship review comProactively identified and solved complex problems impacting operations management and business directionmittee
  • Degree Works
  • Created communication strategies to meet client objectives
  • Oracle People soft
  • Devised training programs to close gaps in nurse and staffs' competencies
  • Interviewed applicants and made recommendations for new hires

  • Delivered documents to the board such aImprove policies and procedures through development, implementation, revision and evaluation of new protocols
  • Introduced new departmental policies and oriented staff to facilitate adoption of changess income records, balance sheets and cash flow statements
Tulane UniversityAugust 1995 to December 2007Department Clinical Education Administrator
New Orleans , LA
  • Mentored individual staff members to enhance understanding of role within bigger picture of company operations, advising on approaches improving workplace outcomes.
  • Oversaw operation of administrative services, including finances, contract negotiation and fulfillment, customer service and marketing divisions.
  • Received data reports from educational offices to analyze performance and sales patterns, revising operating procedures to adapt to changing market conditions and client expectations.
  • Directed development of quarterly financial reports and delivered presentations to board of directors, explaining profits and expenditures and advising on projections for coming period.
  • Managed development and implementation of company-wide operating budget, presenting summary to board members and updating based on newest revenue and expenditure data.
  • Monitored collection, compilation and analysis of divisional financial reporting, approving expenditures pursuant to budgetary parameters and eliminating unnecessary expenses.
  • Analyzed performance metrics in collaboration with educational department representatives to understand business trends and develop strategic initiatives to maximize growth.
  • Transformed departmental operations through aggressive process overhaul and attention to quality.
Education and Training
University of Phoenix2013Master of Business Administration
University of Phoenix2014Nursing And Healthcare Education : Business And HealthcareTempe, AZ
Tulane University2007Bachelor of Science: Social SciencesNew Orleans, LA
Tulane University2005Certificate: MarketingNew Orleans, LA
Tulane University2005Certificate: ManagementNew Orleans, LA
Tulane University: Freeman School Of Business2005Certificate: Healthcare BusinessNew Orleans, LA
Tulane University2005Certification: Human Resources ManagementNew Orleans, LA
Accomplishments
  • Awarded CoPI of mini grant for student assessment in the wake of COVID-19 hybrid learning environment.
  • Awarded Mask making and hand sanitizer grant by Entergy to assist with ensuring PPE for Huntsville first responders, Huntsville communities, Sam Houston State University faculty, staff, students and Huntsville K-12 schools.
  • Awarded STEM grant to encourage student engagement in Math and Science during COVID-19.
  • Awarded STEM grant to develop a
  • Created highly effective new accounts payable and receivable policy that significantly impacted efficiency and improved operations.
  • Negotiated with vendors, saving the company over $10,000 annually and recovering over $5000 in contractual oversights.
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Resume Overview

Companies Worked For:

  • Sam Houston State University
  • Baylor College Of Medicine
  • Tulane University

School Attended

  • University of Phoenix
  • Tulane University
  • Tulane University: Freeman School Of Business

Job Titles Held:

  • Assistant to the Chair of Biological Sciences
  • Office Service Manager and Records Director
  • Department Clinical Education Administrator

Degrees

  • Master of Business Administration
    Nursing And Healthcare Education : Business And Healthcare
    Bachelor of Science : Social Sciences
    Certificate : Marketing
    Certificate : Management
    Certificate : Healthcare Business
    Certification : Human Resources Management

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