Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

Personable Executive Assistant with exceptional relationship-building abilities to cultivate positive rapport among staff, management and external stakeholders. Expertise in resource allocation and schedule management. Over 20 years experience working with Kamehameha's Executive Leadership and Board of Trustees. Work history includes office management, support staff management, training, supervision and event planning.

Professional and well-rounded [Job Title] with superior clerical skills and [Industry] expertise. Successful at satisfying customer needs while meeting and exceeding business objectives. Smoothly handles administrative tasks, including coordinating mail, records and travel arrangements.

  • Project management
  • File and data retrieval systems
  • Workforce Management
  • Customer relations
  • Event coordination
  • Microsoft Office
  • Scheduling and calendar management
  • Senior leadership support
  • Budgetary Planning
  • Social media knowledge
  • Strong problem solver
04/2007 to Current
Assistant to the CEO Massachusetts Institute Of Technology Boston, MA,
  • Managed master calendar for CEO .
  • Set up meeting and event logistics for senior management, including executives and board of directors.
  • Conducted required research, documentation and reports for executive team, board members and stakeholders.
  • Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Obtained signatures for important financial and legal documents.
  • Worked closely with auditors during review process, providing clerical support and completing assigned tasks.
  • Conceived, prepared and launched special projects to support [Type] program.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel to [Location] and [Location].
04/2004 to 05/2007
Sr. Executive Secretary Bevmo Holdings Llc Pleasanton, CA,
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Coordinated large-scale events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Monitored attendance records by taking note of staff vacation time, sick days and personal days.
  • Liaised between internal and external stakeholders to provide updated project status and performance reports.
  • Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
11/2001 to 04/2004
CEO Secretary Kamehameha Schools Hawai'i City, STATE,
  • Managed CEO calendar and day to day operations.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Set travel arrangements and gathered documents for management and executive staff meetings and trips.
  • Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
05/2000 to 11/2001
HR Assistant Kamehameha Schools City, STATE,

Worked in various departments of the organization as a Floating Secretary to fill in for Assistants on leave or for seasonal positions in the following departments: KS Summer Schools, Explorations, Performing Arts, VP of Endowment, Controllers Office and CEO Office.

Education and Training
Expected in
: Business
Cazenovia College - Cazenovia, NY
  • Completed coursework in Business Management, Accounting and Financial Management, Economics, and Communications.
Expected in
: Secretarial Studies And Office Administration
Bryant And Stratton College - Syracuse, NY,

Pursued two year diploma. Completed: Business Principals, Computing Skills, Research & Writing for the Workplace, Office Applications - Word Processing & Keyboarding and Office Applications Spreadsheets & Databases

Expected in 06/1978
High School Diploma:
Kamehameha School - Honolulu, HI,

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School Attended

  • Cazenovia College
  • Bryant And Stratton College
  • Kamehameha School

Job Titles Held:

  • Assistant to the CEO
  • Sr. Executive Secretary
  • CEO Secretary
  • HR Assistant


  • Some College (No Degree)
  • Some College (No Degree)
  • High School Diploma

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