Assistant To The Ceo resume example

• Developed administrative processes to achieve organizational objectives and improve office efficiency.
• Tracked and submitted employee timesheets to accounting department for payroll processing.
• Coordinated large-scale events and department activities by acquiring venues, developing guest lists and organizing catering services.
• Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
• Arranged travel and hotel accommodations for international and domestic business meetings and trips.
• Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
• Organized and maintained filing and document management systems by coordinating, archiving and purging files.
• Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
• Monitored attendance records by taking note of staff vacation time, sick days and personal days.
• Liaised between internal and external stakeholders to provide updated project status and performance reports.
• Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.

• Managed CEO calendar and day to day operations.
• Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
• Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
• Set travel arrangements and gathered documents for management and executive staff meetings and trips.
• Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
• Maintained office supplies inventory by checking stock and ordering new supplies as needed.

Worked in various departments of the organization as a Floating Secretary to fill in for Assistants on leave or for seasonal positions in the following departments: KS Summer Schools, Explorations, Performing Arts, VP of Endowment, Controllers Office and CEO Office.