Assistant To Council Resume Example City Of Surprise

ASSISTANT TO COUNCIL

Professional Summary

Enthusiastic Administrative Assistant eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of time management, scheduling, AIA guidelines and general office assistant duties. Motivated to learn, grow and excel in Dysart.

Skills

Administrative Support
Customer Service
Data Entry

Office Management
Travel Arrangements

Work History

01/2019 to CurrentAssistant to Council City Of Surprise | Surprise, AZ

Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
Sorted, opened and routed incoming emails to appropriate department, responding on behalf as needed
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes
Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors
Fielded phone calls from residents when Mayor and Council members were unavailable and provided informative answers to questions
Keyed all data into Outlook
Drafted agendas, recorded minutes for meetings
Attended to office operations and required paperwork
Worked closely with manager to provide effective assistance for specific aspects of business operation
Transferred and directed phone calls, guests and mail to correct staff members
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
Delivered effective and satisfactory administrative support to office staff, promoting excellence in office operations
Communicated proactively with supervisors, immediately explained issues and teamed on appropriate solutions
Greeted guests in with friendliness and professionalism
Proficiently managed P-Card reconciliation and invoices
Balanced budget for Mayor and Council
Efficiently processed travel requests, Per Diem and travel reconciliation
Effectively managed several calendars to include Mayor
Organized weekly spreadsheets to include upcoming events
Compiled newsletters and managed social media accounts

07/2016 to 01/2019Administrative AssistantDysart Unified School District | Surprise, AZ

Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors
Developed and updated spreadsheets and databases for athletics and facilities
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
Scheduled office meetings and client appointments for Athletic Director
Created detailed expense reports and requests for capital expenditures
Organized weekly, monthly and yearly calendars for the school
Managed multiple Google docs and spreadsheets
Greeted and directed parents, students and staff as needed
Booked transportation for athletic department
Proficient in AIA rules and guidelines
Excellent customer service
Produced documentation for requested fundraisers for administrative approval
Executed record filing system to improve document organization and management
Managed accounts payable and receivable for transportation invoices as well as EPAR's for Athletic Department
Routed incoming calls and faxes and drafted detailed messages to expedite response
Maintained Emergency Operations Manual
Handled client correspondence and tracked records to foster office efficiency
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments
Offered departmental administrative support

03/2015 to 06/2016Office ManagerPalms Christian School | Surprise, AZ

Produced high-quality documents, spreadsheets.
Improved office operations by automating client correspondence, record tracking and data communications.
Performed billing, collection and reporting functions for office.
Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
Provided complete meeting support, including materials preparation and notes or minute taking.
Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement.
Completed bi-weekly payroll for 25 employees.
Handled all incoming business and client requests for information.
Liaised with parents and students.
Solved problems timely and effectively, ensuring customer satisfaction.
Coordinated and maintained impressive office organization to keep facilities efficient, organized and professional.
Maintained computer and physical filing systems.
Maintained office supplies inventory by checking stock and ordering new supplies as needed.
Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
Received, screened and routed incoming calls.

Education

06/1999High School DiplomaGainesville High School, Gainesville, GA

Some College (No Degree) | Psychology University of Maryland University College, Online

Resume Overview

Companies Worked For:

City Of Surprise
Dysart Unified School District
Palms Christian School

School Attended

Gainesville High School
University of Maryland University College

Job Titles Held:

Assistant to Council
Administrative Assistant
Office Manager

Degrees

06/1999 High School Diploma
Some College (No Degree) | Psychology

Assistant to Council Resume Example

Resume Score: 80%

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