Assistant to Council Resume Example
Love this resume?Build Your Own Now
ASSISTANT TO COUNCIL
Professional Summary
Enthusiastic Administrative Assistant eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of time management, scheduling, AIA guidelines and general office assistant duties. Motivated to learn, grow and excel in Dysart.
Skills
|
|
Work History
01/2019 to CurrentAssistant to Council Kohl's Corp. | Severn , MD
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
- Sorted, opened and routed incoming emails to appropriate department, responding on behalf as needed
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes
- Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors
- Fielded phone calls from residents when Mayor and Council members were unavailable and provided informative answers to questions
- Keyed all data into Outlook
- Drafted agendas, recorded minutes for meetings
- Attended to office operations and required paperwork
- Worked closely with manager to provide effective assistance for specific aspects of business operation
- Transferred and directed phone calls, guests and mail to correct staff members
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
- Delivered effective and satisfactory administrative support to office staff, promoting excellence in office operations
- Communicated proactively with supervisors, immediately explained issues and teamed on appropriate solutions
- Greeted guests in with friendliness and professionalism
- Proficiently managed P-Card reconciliation and invoices
- Balanced budget for Mayor and Council
- Efficiently processed travel requests, Per Diem and travel reconciliation
- Effectively managed several calendars to include Mayor
- Organized weekly spreadsheets to include upcoming events
- Compiled newsletters and managed social media accounts
07/2016 to 01/2019Administrative AssistantSmugmug | San Francisco , CA
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
- Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors
- Developed and updated spreadsheets and databases for athletics and facilities
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
- Scheduled office meetings and client appointments for Athletic Director
- Created detailed expense reports and requests for capital expenditures
- Organized weekly, monthly and yearly calendars for the school
- Managed multiple Google docs and spreadsheets
- Greeted and directed parents, students and staff as needed
- Booked transportation for athletic department
- Proficient in AIA rules and guidelines
- Excellent customer service
- Produced documentation for requested fundraisers for administrative approval
- Executed record filing system to improve document organization and management
- Managed accounts payable and receivable for transportation invoices as well as EPAR's for Athletic Department
- Routed incoming calls and faxes and drafted detailed messages to expedite response
- Maintained Emergency Operations Manual
- Handled client correspondence and tracked records to foster office efficiency
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments
- Offered departmental administrative support
03/2015 to 06/2016Office ManagerPalms Christian School | City , STATE
- Produced high-quality documents, spreadsheets.
- Improved office operations by automating client correspondence, record tracking and data communications.
- Performed billing, collection and reporting functions for office.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
- Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
- Provided complete meeting support, including materials preparation and notes or minute taking.
- Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement.
- Completed bi-weekly payroll for 25 employees.
- Handled all incoming business and client requests for information.
- Liaised with parents and students.
- Solved problems timely and effectively, ensuring customer satisfaction.
- Coordinated and maintained impressive office organization to keep facilities efficient, organized and professional.
- Maintained computer and physical filing systems.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
- Received, screened and routed incoming calls.
Education
06/1999High School DiplomaGainesville High School, City, State
Some College (No Degree) | Psychology University of Maryland University College, City
DISCLAIMER
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.
How this resume score could be improved?
Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:
Resume Strength
- Completeness
- Word choice
- Measurable results
Resume Overview
School Attended
- Gainesville High School
- University of Maryland University College
Job Titles Held:
- Assistant to Council
- Administrative Assistant
- Office Manager
Degrees
- 06/1999 High School Diploma
Some College (No Degree) | Psychology
Similar Resumes
