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Assistant to CEO/Executive Administrator Resume Example

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ASSISTANT TO CEO/EXECUTIVE ADMINISTRATOR
Summary

Medical Association Administration, Governance, Project Management Leadership

Reliable, resourceful professional with deep experience and knowledge managing governance boards and committees; earn members' confidence through sound advisement, high performance, and organizational awareness. Known for cultivating positive working relationships, facilitating solutions to address concerns, and getting things done. Articulate communication style, reputation for timely follow-through; strong sense of process, policies, and procedures; talent for managing multiple projects.

Skills

Program Management for Medical Fellows

Events Planning

Nominations & Elections Facilitation

Meeting Logistics

Business Writing & Document Compilation

Department Supervision

Internet Research

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Experience
American Society Of Nuclear CardiologyOctober 2016 to CurrentAssistant to CEO/Executive Administrator
City , STATE

Executive and thought partner to the CEO of this small medical specialty society for cardiovascular imaging specialists. Advise her on effectiveness of administrative policies and procedures and recommend/implement procedures and ensure her requests and expectations are communicated to staff and followed. Participate in hiring decisions. Administer member recognition programs for outstanding contributors. Develop key corporate and office documents. Orchestrate CEO's active calendar, praised for “keeping her on track and prepared.”

  • Manage operations and administration of Board of Directors comprised of 29 high-ranking academic and medical system physicians, scientists, and technicians. Arrange board logistics, plan/attend meetings and tele/video conferences, compile meeting materials, and record minutes. Assist CEO with developing agenda and background materials for Board deliberations. Project manage Board nomination and election process. Monitor status of Board members' disclosure status.
  • Organize annual presidential appointments to the 23 committees of the organization's governance structure. In partnership with Board president and CEO evaluate current and projected composition of committees.
  • Coordinate all aspects of selection process for the competitive Research Fellowship program which awards $50,000 to an early career investigator.
  • Plan and execute annual Industry Forum, where corporate sponsors convene with ASNC Board of Directors as collaborators for day-long strategy planning for the advancement of the field of nuclear cardiology. Within its $35K budget, handle all event logistics including but not limited to venue contracting, registration, program book compilation and production, and onsite management.

“Alison is the glue that holds us together.” CEO

Key contributions:

  • Developed orientation handbook for committee members. Provided operational framework to ensure effective communication and alignment with Society goals.
  • Sourced and collaborated with external IT developer to design an online portal that automated the application process for a variety of organization programs. Instituted a centralized system that benefited both applicants and review committee members while ensuring compliance required by accrediting organization.
  • Established two new $50K research grant awards for young investigators. Worked with award advisory committee to determine parameters, processes, application requirements, and candidate eligibility. Interfaced with Marketing to promote these awards.
  • Boosted efficiency by automating individual leave requests and time submissions leveraging existing accounting platform.
  • Facilitated a seamless move of 15 staff to a new office location serving as CEO's point person to the relocation consultant. Go-between with staff and consultant; participated in design and space configuration.
American Psychiatric AssociationSeptember 2002 to March 2016Associate Director, Diversity/Health Equity
City , STATE
  • Supported strategic planning, program development/evaluation, report preparation, HR functions, program administration, and special project finances totaling $1 million. Managed and coached staff of four including a Program Manager and Office Manager for this department focused on fostering member cultural competence, supporting professional growth of psychiatrists from minority and underrepresented groups, and promoting quality care for underserved populations.
  • Organized, attended, and drove agendas and action follow-up for internal meetings, staff retreats, stakeholder/partner business meetings, and cross-departmental team meetings. Prepared and edited an array of documents including governance reports, meeting minutes, job descriptions, accreditation applications, fact sheets, and progress reports.
  • Provided programmatic, logistics, and advisory support to the Councils on Children and Minority Mental Health as Senior Administrative Liaison with APA Governance (Board of Trustees, Assembly of Delegates).
  • Acted as conduit between leaders of the Assembly's seven Minority Caucuses and APA Administration. Ensured smooth functioning of each caucus' operating structure and compliance to APA's governance systems. Served as a trusted advisor to each caucus' representational leader and spearheaded national election processes for each caucus.

“Alison … continues her excellent track record of high performance, orchestrating and overseeing demanding, time consuming and complex programs, often several at a time. Her successes…are a testament to how she applies hard work, extraordinary experience and wisdom to address department needs.” ~ AnnellePrimm, MD, Former Deputy Medical Director & Supervisor

Highlights:

  • Co-founded department's traveling townhall, customized to localities to raise awareness and rally stakeholders in disadvantaged communities to advance community wellness.
  • Championed addition of first minority position on Board of Trustees and worked closely with governance leaders to devise nomination and election protocols.
  • Instrumental in publishing an anthology of personal/career reflections of 20 women authors. Collaborated with contributors, tracked project milestones, and served as liaison between writers, editors, and publisher. "We are indebted to Alison Bondurant...whose coordinating talent and gentle persistence were vital in bringing this book to fruition." Editors
  • Optimized management of nine resident training fellowship programs. Established and led weekly meetings, encouraged collaboration on projects, and created an environment that contributed to the success of future medical leaders.
Association Of American Medical CollegesSeptember 1997 to September 2002Associate / National Executive Secretary
City , STATE

Provided operational and strategic support to two constituent Groups with 4,000 total members. Implemented continuing education conferences (up to 300 participants); coordinated abstracts submission, review, and content development process; coordinated election of Group officers; and recruited special project advisors. Supervised and mentored an administrative professional.

"...when you accept responsibility for logistics of professional development programs, the projects will be done both effectively and efficiently. Your contributions in this domain are outstanding!" J. Krakower, PhD, Former AVP and Supervisor

Highlights:

  • Collaborated with Business Affairs leaders to establish New Managers Training Program that provided 100 medical school department managers with leadership development opportunities.
  • Curated content for Project Line, an online reference collection of peer-contributed, practice innovations, and learning experiences in academic administration and planning.
Education and Training
The American UniversityMaster of Arts: Public CommunicationCity
Certification

Certified Associate in Project Management (CAPM) | Project Management Institute

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Resume Overview

School Attended

  • The American University

Job Titles Held:

  • Assistant to CEO/Executive Administrator
  • Associate Director, Diversity/Health Equity
  • Associate / National Executive Secretary

Degrees

  • Master of Arts : Public Communication

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