assistant property manager resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Executive Summary

Seeking a position in which my education, previous administration, management and multitasking skills will be of value in my new position. Administrative professional experienced working in fast-paced environments demanding strong organizational, technical, and interpersonal skills. A motivated self-starter, detail oriented, able to quickly grasp issues and attend to all office needs without prompting. Able to prioritize, complete multiple tasks and follow through to achieve project goals effectively and within budget. A clear and logical communicator, able to establish rapport with both clients and colleagues, and motivate individuals to achieve organizational objectives. Creative, resourceful and flexible, able to adapt to changing priorities and maintain a positive attitude and strong work ethic. Excellent research and writing skills.

Windows, Microsoft Word, Excel, Power Point, QuickBooks, Quicken and Outlook. Yardi
Professional Experience
09/2014 to Current
Assistant Property Manager Jamestown Properties North Charleston, SC,
  • Oversee daily operations for the second largest Class A commercial building in FL (802,974 sq. ft.) ·
  • Prepare monthly financials including aged delinquency, rent variance, executive summary, monthly accruals and budget variance explanations.
  • Prepare annual budget and business plan as well as budget reforecast for management approval.
  • Manage Tenant Improvement and Capital Improvement projects; including but not limited to review/comment plans, report schedule progress and budget variance.
  • Ensure contractor and subcontractor are in compliance with all building standards and union guidelines.
  • Prepare specifications for bid requirements, create comparative analysis of bid from vendors and execute service agreements with chosen vendor.
  • Ensure all tenant and vendor Certificates of Insurance are updated and filed in accordance with management standards.
  • Work with Property Manager and Chief Engineer to insure adherence to safety standards, policies and procedures and that all safety inspections are completed.
  • Direct supervise three administrative support staff and assist with five engineering support staff.
  • Monitor service requests and work orders with property team including building services personnel to ensure adherence to customer service standards.
  • Serve as local Human Resources; interview, hire and set up new employees as well as process biweekly timesheets and PTO.
  • Responsible for the preparation and implementation of tenant relationship plans and provide all general communication correspondences to tenants.
  • Report all incident reports and records to corporate risk management and insurance rep.
  • Maintain and safe keep all electronic files.
  • As well as maintain log of document storage.
  • Schedule, organize and host tenant events and building special events for 1,700 tenants.
10/2012 to Current
Executive Assistant to CEO Kronospan Holdings Ltd. Poznan, OH,
  • Completed a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; composing and preparing correspondence; arranging meeting agendas; monitor and respond to emails; scheduling and calendaring meetings, setting location, time, and appropriate duration, identifying, inviting and confirming participants.
  • Set up meeting files, presentation development, set meeting agendas, prepared promotional materials; create PowerPoints', spreadsheets and other presentation tools.
  • Prepare travel arrangements, expense reports, and all items needed to ensure the CEO's successful focus on external relations and organizational growth Serve as the day-to-day manager of office logistics; manage accounts receivable and payable on Quicken/QuickBooks, maintain office supplies.
  • Perform several high level review functions including review of association executive department financial performance against budget, and processing payment for vendors and related service contracts within the Executive Department.
  • Research, prioritize, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
  • Consult with the CEO in determining appropriate course of action, referral, or response.
02/2011 to 11/2012
City Manager Instacart Freeport, FL,
  • Responsible for observation and reporting of operations and profitability of assigned properties.
  • Responsibilities including resident relations/service, employee relations, hiring, and training, as well as assisting the Community Managers.
  • Reported to the Vice President, Operations Properly selected, and trained Community Managers.
  • Reviewed and evaluated all aspects of the property's operations to ensure successful operation and optimum profitability.
  • Travels among properties and to other destinations to meet objectives.
  • Reviewed, approves, and supervises all properties schedules and vacation request.
  • Reviews A/R before end of the month and A/P before closings.
10/2006 to 02/2011
Executive Assistant Principal Marsh & Mclennan Companies, Inc. Chesterfield, MO,
  • Executive assistant to Managing Principal; did all his scheduling and organized all day-to-day tasks.
  • Solely responsible for coordinating and setting up high-level conference calls, board and management meetings, special events and all travel arrangements; responsibility included budgeting for all travel.
  • Provided training to secretarial staff and new associates with office orientation, filing procedures, computer applications and corporate requirements.
  • Created highly effective organizational and filing systems, including quick and through indexing, filing and off-site storage, resulting in easy access to critical information and streamlined office functioning.
  • Managed accounts related to office maintenance and all office supplies.
  • Including materials for business development, and marketing materials.
  • Responsible for all office certifications, state and county also any site offices open at the time.
10/2005 to 01/2006
Executive Assistant and Office Administrator Sandy Spring Friends School Sandy Spring, MD,
  • Responsible for tracking and logging all orders, incoming and out going.
  • 5 salesmen) · Accountable for all general accounting functions; maintained journals and handled A/P and A/R.
  • Provided telephone support; investigated and resolved billing problems as well as collections.
  • Organized warehouse operations; implemented inventory program (record keeping/logging) · Responsible for contacting existing customers, setting shipment appointments, and imputing all information and contracts into data system (MINI TRACK, all record keeping).
08/2002 to 01/2005
Administrative Assistant/Marketing Coordinator Leo A Daly City, STATE,
  • Responsible for all office maintenance, including office supplies and marketing materials.
  • Assisted in composing all proposal/bid response including SF 254 & SF 255.
  • Office accountant manage and guarantee weekly disbursement of multi-state payroll, including garnishments, benefits and taxes to employees consistent with federal and state wage and hour laws: Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely.
  • Audit W-4s, payroll balance sheets, YTD earnings, etc.
  • Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts.
  • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).
01/1999 to 05/2002
Administrative Assistant/Receptionist Hernandez Ornamental, Inc City, STATE,
  • Responsible for keeping all office records; including but not limited to all project files.
  • General bookkeeping, and accounting, billing customers and collecting prior to installation.
  • Kept inventory of materials, logging and keeping stock for upcoming jobs: Review requisitions and confer with vendors to obtain product or service information such as price, availability, and delivery schedule Prepare purchase orders or bid requests; review bid proposals and negotiate contracts within budgetary limitations and scope of authority.
Expected in 2002
Real Property Administrator 2008 NALP Certification BOMI International NALP Award of Distinction 2008:
Florida International University - ,
Expected in 1999
B.A: Business Administration
Coral Gables Senior High School - ,
Business Administration

Bilingual (English/Spanish)


Account Management, Account Reconciliation, accounting, accountant, general accounting, Accounts Payable, accounts receivable, accruals, accrual, administrative, administrative support, A/P, balance sheets, benefits, Billing, bookkeeping, budgeting, budget, business development, business plan, C, computer applications, contracts, negotiate contracts, Credit, Client Relations, customer service, delivery, employee relations, Engineer, engineering support, English, special events, expense reports, filing, financials, financial, focus, Front Office, hiring, Human Resources, indexing, Insurance, inventory, logging, logistics, Managing, marketing materials, Marketing and Sales, materials, meetings, access, Excel, Office, Outlook, Power Point, Windows, Microsoft Word, organizational, Payroll, personnel, policies, presentation development, progress, Project Management, promotional materials, proposals, proposal, quick, QuickBooks, Quicken, record keeping, reporting, Research, risk management, safety, scheduling, secretarial, Spanish, spreadsheets, tax, taxes, telephone, travel arrangements, year-end

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Resume Overview

School Attended

  • Florida International University
  • Coral Gables Senior High School

Job Titles Held:

  • Assistant Property Manager
  • Executive Assistant to CEO
  • City Manager
  • Executive Assistant Principal
  • Executive Assistant and Office Administrator
  • Administrative Assistant/Marketing Coordinator
  • Administrative Assistant/Receptionist


  • Real Property Administrator 2008 NALP Certification BOMI International NALP Award of Distinction 2008
  • B.A

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