assistant financial clerk resume example with 20+ years of experience
Quality-focused accounting professional with over 20 years processing invoices, managing vendors and auditing expense reports. Strong expense analysis reporting and audit compliance. Never received an audit write up while working with budgets of over 180 million dollars for school boards of education.
System 3000 accounting software for school districts, micro-soft office, Edmunds software, Peachtree.
- Expense projection, budgets, developing cost savings in utility companies, coding, general ledger analysis and posting of transactions. 1099's. and analysis accounts payable aging reports.
Researched and resolved billing problems that had been previously missed.Reduced the open invoice cycle time from 90 days to 30 days by developing new dispute reporting procedures.Reduced invoice over payments by 35%.
Created clearer audit trial to track grant expenses in IDEA, Title money by coding expenses by program codes
Chicago, IL, 05/2015 - Current
Process all invoices and code expenses
track all foundation donations.
deposit and code all revenue expenses.
Perform general ledger analysis.
Everett, WA, 06/2014 - 02/2015
- Township of Hamilton Mays Landing NJ 08330 Prepared bills list and payroll data twice a month consistently exceeding $4,000,000.
- Post all expenses into general ledger and run, code, and mail out checks and meet internal accounting cycle deadlines with no delays in department.
- Uncovered over 50 vendors with missing w-9's and resolved by attaining from vendors and updating vendor files before 1099's are issued.
- Effectively summarized over 350 pages of utility costs and dollar amounts on master file from utility companies in excel which made it easier for CFO to quickly look up data for budget.
- Monitor requisitions on all 3 levels of approval for all departments and improve lag time by getting department heads to approve requisition quicker by stronger communication.
- Successfully developed property maintenance liens reports for township council approval in order to recoup money initially paid by township to outside contractors.
- Developed fixed asset tag labels for all items with unit cost greater the $1,500.00 and improved accuracy of fixed assets reports by removing older items sold at public auction.
- Cross reference AIA documents with change orders to purchase orders for construction bids and discovered variances.
- Resolved by adjusting purchase orders to match agenda.
- Saved township estimated 10% on supply orders by receiving orders from departments and before requisitioning comparative shop between WB mason and staples for best price.
City, STATE, 06/2013 - 06/2014
- Lakewood Board of Ed.
- NJ Lakewood NJ 08701 Improved accuracy of payroll personnel control roster by requesting rosters from schools and updating which produced an easier budget build for School Business Administrator.
- Continuation of Lakewood Board of Ed Lakewood NJ 08701 Page 2 of 2 Meet payroll deadlines bi-weekly to IRS and State for tax deposits required.
- Successfully submit state share of FICA using NJ Homeroom web site.
- Audit all IDEA, Chapter 192/193, Title contracts to invoices and establish compliancy.
- Perform bus contracts audits and lowered rejections from county office.
City, STATE, 11/2012 - 02/2013
- Temp 3 months KMB Design group Engineering Wall NJ 07719 achieved collecting 98% of receivables the 1st month of employment.
City, STATE, 07/1999 - 06/2012
- Supervised staff of two and perform all functions of accounts payable, and always meets the financial obligations for the board with no delays.
- Never received audit write ups by being astute to the detail and regulations.
- Successfully monitor aggregate quote and bid thresholds in System 3000.
- Identified higher unit cost of vendor's invoices versus purchase orders and resolved by requesting revision thus protecting budget for schools.
- Identify year end June 30 purchase orders and code as reserve for encumbrance or accounts payable and roll over into new year.
- Achieved additional school warehouse space by condensing existing files and requesting permission from state to destroy based on record retention dates.
- Built accurate budget for utilities costs for schools thus lowering frequency of intra-budget transfers into account and decreasing questions raised by board.
- Monitor and create all fund 20 appropriations and make sure money is spent.
City, STATE, 08/1997 - 07/1999
- Bloomfield Board of Ed.
- Bloomfield NJ 07003 Reconcile Board Secretary and Treasury reports monthly.
City, STATE, 08/1990 - 06/1996
- Etienne Aigner Retail Fashion Edison NJ 08837 Perform Bank reconciliations, prepared sales reports, audit inventory.
City, STATE, 06/2009 - 06/2013
- Home Depot Brick NJ 08724 Meet quota for management and contribute to increase sales for store by 10% in department.
- Provide exceptional customer service by educating and solving problems.
accounting, accounts payable, AIA, Bank reconciliations, budget, bi, contracts, council, customer service, Fashion, financial, fixed assets, general ledger, Information Systems, inventory, excel, mail, money, Microsoft Office, office, 98, payroll, personnel, receiving, Retail, sales, sales reports, tax, Treasury, utilities, web site, year end
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Resume Overview
School Attended
- Rider University
Job Titles Held:
- Assistant Financial Clerk
- Financial Clerk Municipality
- Assistant Board Secretary
- Accounts Receivable collections Temp position
- Accounts Payable Specialist/Supervisor
- School Accountant
- Staff Accountant
- sales
Degrees
- Bachelor of Science
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