assistant director of events and production resume example with 12+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Forward-thinking professional with 30 years of experience as a strategic and tactical Events Director and Producer, focused on meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Expert in all elements of event planning, including vendor management, contract negotiations, timeline development and budget administration. Analytical problem solver and critical thinker with remarkable decision-making and multi-tasking abilities. Utilizes a decisive leadership style, is highly communicative, experienced in strategic planning, efficiency and developing high performing teams.

  • Events logistics management
  • Written Communication
  • Multitasking abilities
  • Collaboration
  • Cultural awareness
  • Contract negotiations
  • Scheduling
  • Volunteer Management
  • Information gathering and analysis
  • Conflict resolution skills
  • Team Leadership
  • Recruitment strategies
Work History
Assistant Director of Events and Production, 10/2018 - Current
Bowlero Corp Annandale, VA,
  • Develop and maintain year-round calendar of events, raise brand awareness and drive organic engagement with consumers and partners.
  • Oversee communication between internal operations teams and external partners to successfully execute 350 events per year.
  • Support senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation and proposal development for various events.
  • Evaluate existing plans, processes and events planning services to identify opportunities for improvement.
  • Organize logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
  • Formulate analysis assessments to make informed decisions on proposed projects.
  • Spearhead change management and strategic turnaround for company during significant restructuring and downsizing.
  • Oversee business-wide changes to modernize procedures and organization.
  • Partner with Development team and strategize community outreach opportunities to build connections and nurture relationships.
  • Assess expected technical challenges and developed proactive solutions.
  • Analyze project-related information and make recommendations based on discoveries.
  • Guide, coach and lead project teams, delegating tasks and evaluating performance and progression of project pace.
  • Collaborate with leadership staff to determine appropriate budgets and oversee implementation.
  • Created 300 page employee onboarding manual. Planned and led new hire training program focusing on understanding organizational mission, proper protocols and customer service standards.
  • Developed suggestions for technical process improvements to optimize resources.
Event Manager, 01/2014 - 01/2017
East Hartford Public Schools East Hartford, CT,
  • Promoted adherence to client-event requirements through effective delegation, prioritizing and management of all entire production lifecycle, from concept to execution.
  • Served as liaison for artists, patrons and technical production staff to streamline communication and produce successful events.
  • Oversaw preparation and management of event budgets to deliver at or below projected costs.
  • Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
  • Managed administrative logistics of events planning, event booking and event promotions.
  • Hired, trained, scheduled and supervised staff and volunteer ushers.
  • Oversaw patron safety and ensure compliance with health and fire code guidelines.
  • Coordinated catered events across campus such as weddings, galas, fundraisers, themed parties, conventions, tournaments, concerts and recitals.
  • Collaborated with event staff and vendors to ensure timely delivery of goods and services.
  • Monitored employee productivity and establish efficient systems for front and back of house staff.
  • Solicited feedback from clients to assess event success and uncover opportunities for improvement.
Stage Manager , 01/2007 - 01/2015
Trollwood Performing Arts School City, STATE,
  • Served as Mainstage Musical Stage Manager for single largest attended seasonal arts event in region in 2,500 seat outdoor amphitheater; with total audiences of 25,000 patrons annually.
  • Scheduled and managed all rehearsals and public performances.
  • Produced rehearsal and performance reports daily and served as liaison between administrative team, production departments and director.
  • Collaborated with technical crew and cast to safeguard presentation of artistic vision.
  • Enforced safety measures due to potential stage equipment hazards.
  • Presented production ideas and determined creative scenarios for production and delivery.
  • Remained highly composed and calm in very fast-paced, stressful and constantly changing environments to provide optimal leadership and achieve desired results.
  • Developed schedules for production, editing and duplication for timely delivery.
  • Orchestrated license agreements for music and footage, talent releases and distribution contracts.
  • Observed tight deadlines and strict budgetary controls to avoid waste and streamline costs.
  • Conducted meetings with staff to discuss production progress and to attain production objectives.
Master of Fine Arts: , Expected in 05/2008
University of Florida - Gainesville, FL
Status -
Bachelor of Arts: , Expected in 05/2003
University of Connecticut - Storrs, CT
Status -

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Resume Overview

School Attended

  • University of Florida
  • University of Connecticut

Job Titles Held:

  • Assistant Director of Events and Production
  • Event Manager
  • Stage Manager


  • Master of Fine Arts
  • Bachelor of Arts

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