Detailed Assistant well-known for being a hands-on person and having amazing energy to handle any task. Reliable, quick-paced and team-oriented. Looking for a new role where hard work and dedication will be highly valued.
Skills
*Active Listening
*Adaptability
*Communication
*Critical Thinking
*Customer Service
*Help with decision making
*Organization
*Problem-solving
*Teamwork
Schedule and calendar management
Document control
Support services
Product and service understanding
Administrative duties
Memo preparation
Mail management
Transmitting files
Event coordination
Meeting participation
Meeting planning
Database entry
Multi-line phone systems
Cash deposit preparation
Directing visitors
Scheduling and calendar management
Sensitive material handling
Routing correspondence
Resolving discrepancies
Technologically savvy
Detailed meeting minutes
Experience
Assistant, 04/2002 to Current Circle K Stores, Inc. – Saraland, AL,
Created agendas, took minutes and prepared [Type] documents for meetings.
Contacted [Number]+ prospective clients daily to foster new business.
Produced and distributed team newsletters, email updates and other forms of communication.
Restocked office and break room supplies independently to maximize team productivity.
Organized personal and professional calendars.
Handled incoming and outgoing correspondence, including mail, e-mail and faxes.
Created and maintained spreadsheets and developed administrative and logistical reports.
Oversaw heavy load of administrative tasks while verifying accuracy and prompt completion of paperwork.
Interacted with supervisor and various experts to address escalated issues.
Participated in team collaboration initiatives to plan for company's future growth.
Purchased, distributed and arranged supplies to meet routine operational needs.
Greeted all guests with positive demeanor and asked open-ended questions to determine requirements.
Listened to customer needs, identified solutions and explained latest promotions.
Entered all data into [Type of Software].
Set up and maintained physical and electronic filing systems.
Managed phone calls from clients when [Job Title] was unavailable and provided informative answers to questions.
Organized personal tasks such as buying gifts and setting up home services to free up [Job title] attention for professional matters.
Coordinated paperwork to facilitate smooth and efficient [Action].
Assisted with all aspects of operations for organization, providing direct support to employees and customers.
Administrative Assistant, 06/1999 to 04/2001 Watermark Retirement Communities – White Plains, NY,
Monitored daily and weekly schedules and monthly calendar obligations for [Number] [Job titles].
Managed conference calls by documenting participant details and preparing audio recordings for future reference.
Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction.
Arranged domestic and international travel, hotel and transportation needs for staff.
Processed financial documents including contracts, expense reports and invoices.
Planned and executed corporate meetings, lunches and special events for groups of [Number]+ employees.
Created and maintained spreadsheets and developed administrative and logistical reports.
Organized and maintained filing and document management systems, coordinating archiving and purging aligned with company document policies.
Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence.
Coordinated large-scale events and department activities, including venue acquisition, catering service and guest list development.
Facilitated troubleshooting, maintenance and updates for office systems.
Facilitated working relationships with co-tenants and building management.
Supported departmental operations, including filing, monthly report preparation and vendor requisitions.
Liaised with board members to provide reports, status updates and presentations.
Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
Scheduled and coordinated meetings and calendars of high-level decision-makers.
Managed phone calls from clients when [Job Title] was unavailable and provided informative answers to questions.
Assisted with administrative tasks, including filing, answering phones and [Task].
Maintained up-to-date department organizational chart.
Performed complex administrative management of sensitive and confidential issues.
Set up and maintained physical and electronic filing systems.
Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports.
Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
Contacted customers via phone and email to confirm deliveries and follow up with inquiries.
Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
After-School Teacher, 04/1994 to 05/1995 Elwyn – Oakley, CA,
Taught students fundamental building blocks and advanced concepts.
Tested students' comprehension of subject matter through quizzes, tests and projects.
Created positive learning atmosphere by incorporating [Type] items into classroom.
Built and strengthened positive relationships with students, parents and teaching staff.
Tutored children individually and in small groups to help with difficult subjects.
Implemented student discipline measures, decreasing classroom disruptions by [Number]%.
Tutored students requiring extra help and gave additional practice work to help improve concept understanding.
Created and enforced child-based hands-on curriculum to promote student interest and receptive learning.
Researched new teaching tools and resources to use in classroom.
Observed fellow educators in classroom to learn new teaching techniques.
Interacted with parents, teachers and [Job titles] to maintain productive communication throughout program participation.
Conquered challenges of working with highly diverse student population to attain exceptional student achievement.
Established and enforced rules for behavior and procedures for maintaining order among class of [Number] students.
Led students through safety procedures, including active shooter and fire drills.
Set and communicated ground rules for classroom based on respect and personal responsibility.
Collaborated with other teachers and staff members to provide best-in-class educational opportunities for over [Number] students.
Maintained quiet, safe classroom to enable students to learn in conducive environment.
Education and Training
GED: , Expected in 06/1994 Miami Southridge Senior High School - Miami, FL GPA:
: Business Administration, Expected in Miami Dade College - Miami, FL GPA:
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