assistant resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :

Detailed Assistant well-known for being a hands-on person and having amazing energy to handle any task. Reliable, quick-paced and team-oriented. Looking for a new role where hard work and dedication will be highly valued.


*Active Listening
*Critical Thinking
*Customer Service
*Help with decision making


  • Schedule and calendar management
  • Document control
  • Support services
  • Product and service understanding
  • Administrative duties
  • Memo preparation
  • Mail management
  • Transmitting files
  • Event coordination
  • Meeting participation
  • Meeting planning
  • Database entry
  • Multi-line phone systems
  • Cash deposit preparation
  • Directing visitors
  • Scheduling and calendar management
  • Sensitive material handling
  • Routing correspondence
  • Resolving discrepancies
  • Technologically savvy
  • Detailed meeting minutes
Assistant, 04/2002 - Current
Circle K Stores, Inc. Saraland, AL,
  • Created agendas, took minutes and prepared [Type] documents for meetings.
  • Contacted [Number]+ prospective clients daily to foster new business.
  • Produced and distributed team newsletters, email updates and other forms of communication.
  • Restocked office and break room supplies independently to maximize team productivity.
  • Organized personal and professional calendars.
  • Handled incoming and outgoing correspondence, including mail, e-mail and faxes.
  • Created and maintained spreadsheets and developed administrative and logistical reports.
  • Oversaw heavy load of administrative tasks while verifying accuracy and prompt completion of paperwork.
  • Interacted with supervisor and various experts to address escalated issues.
  • Participated in team collaboration initiatives to plan for company's future growth.
  • Purchased, distributed and arranged supplies to meet routine operational needs.
  • Greeted all guests with positive demeanor and asked open-ended questions to determine requirements.
  • Listened to customer needs, identified solutions and explained latest promotions.
  • Entered all data into [Type of Software].
  • Set up and maintained physical and electronic filing systems.
  • Managed phone calls from clients when [Job Title] was unavailable and provided informative answers to questions.
  • Organized personal tasks such as buying gifts and setting up home services to free up [Job title] attention for professional matters.
  • Coordinated paperwork to facilitate smooth and efficient [Action].
  • Assisted with all aspects of operations for organization, providing direct support to employees and customers.
Administrative Assistant, 06/1999 - 04/2001
Watermark Retirement Communities White Plains, NY,
  • Monitored daily and weekly schedules and monthly calendar obligations for [Number] [Job titles].
  • Managed conference calls by documenting participant details and preparing audio recordings for future reference.
  • Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction.
  • Arranged domestic and international travel, hotel and transportation needs for staff.
  • Processed financial documents including contracts, expense reports and invoices.
  • Planned and executed corporate meetings, lunches and special events for groups of [Number]+ employees.
  • Created and maintained spreadsheets and developed administrative and logistical reports.
  • Organized and maintained filing and document management systems, coordinating archiving and purging aligned with company document policies.
  • Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence.
  • Coordinated large-scale events and department activities, including venue acquisition, catering service and guest list development.
  • Facilitated troubleshooting, maintenance and updates for office systems.
  • Facilitated working relationships with co-tenants and building management.
  • Supported departmental operations, including filing, monthly report preparation and vendor requisitions.
  • Liaised with board members to provide reports, status updates and presentations.
  • Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
  • Scheduled and coordinated meetings and calendars of high-level decision-makers.
  • Managed phone calls from clients when [Job Title] was unavailable and provided informative answers to questions.
  • Assisted with administrative tasks, including filing, answering phones and [Task].
  • Maintained up-to-date department organizational chart.
  • Performed complex administrative management of sensitive and confidential issues.
  • Set up and maintained physical and electronic filing systems.
  • Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports.
  • Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
  • Contacted customers via phone and email to confirm deliveries and follow up with inquiries.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
After-School Teacher, 04/1994 - 05/1995
Elwyn Oakley, CA,
  • Taught students fundamental building blocks and advanced concepts.
  • Tested students' comprehension of subject matter through quizzes, tests and projects.
  • Created positive learning atmosphere by incorporating [Type] items into classroom.
  • Built and strengthened positive relationships with students, parents and teaching staff.
  • Tutored children individually and in small groups to help with difficult subjects.
  • Implemented student discipline measures, decreasing classroom disruptions by [Number]%.
  • Tutored students requiring extra help and gave additional practice work to help improve concept understanding.
  • Created and enforced child-based hands-on curriculum to promote student interest and receptive learning.
  • Researched new teaching tools and resources to use in classroom.
  • Observed fellow educators in classroom to learn new teaching techniques.
  • Interacted with parents, teachers and [Job titles] to maintain productive communication throughout program participation.
  • Conquered challenges of working with highly diverse student population to attain exceptional student achievement.
  • Established and enforced rules for behavior and procedures for maintaining order among class of [Number] students.
  • Led students through safety procedures, including active shooter and fire drills.
  • Set and communicated ground rules for classroom based on respect and personal responsibility.
  • Collaborated with other teachers and staff members to provide best-in-class educational opportunities for over [Number] students.
  • Maintained quiet, safe classroom to enable students to learn in conducive environment.
Education and Training
GED: , Expected in 06/1994
Miami Southridge Senior High School - Miami, FL
Status -
: Business Administration, Expected in
Miami Dade College - Miami, FL
Status -

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Resume Overview

School Attended

  • Miami Southridge Senior High School
  • Miami Dade College

Job Titles Held:

  • Assistant
  • Administrative Assistant
  • After-School Teacher


  • GED
  • Some College (No Degree)

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