Assistant City Clerk resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -

Motivated and  skilled at building strong working relationships with fellow staff, supervisors and community members. 

Dedicated and enthusiastic with 24 years of experience in making a positive impact consistent with procedures and standards with the City of Opelousas. Offering a solid career history, experienced in training skills.

Disciplined and hardworking team player with superior skills in observing behavior, managing conflicts and solving problems.

Knowledgeable government worker with great communication skills. 

  • Team oversight
  • Public policy background
  • Employee relations
  • Analytical thinker
  • Staff training
  • Grant writing 
  • Oral and written communication
  • Citizen engagement
  • Local government background
  • Exceptional organizational skills
  • Housing programs
  • Creative problem solver
  • Inter-governmental and legislative relations
10/2020 to Current
Assistant City Clerk Bridge Senior Living Jamison, PA,
  • Prepared reports, correspondence, executive summaries, agenda and agenda packet materials and processed mail and routed correspondence to correct office or department.
  • Typed and proofread correspondence, distributed and filed official forms and scheduled appointments.
  • Recorded meeting minutes for distribution to officials and staff members.
  • Trained other clerks in data verification, application requirements and document preparation standards to meet demands of more than [Number] daily visitors.
01/2008 to Current
Municipal Fire & Police Civil Service Secretary Amentum Folsom, CA,
  • Maintained smooth and efficient administrative operations in Fire & Police Civil Service Department.
  • Schedules civil service board meetings and appeal hearings and prepares all correspondence necessary for meetings as directed by the civil service board. (notifications, agendas, packets, subpoenas, etc.)

    • Attends all meetings of the board and appeal hearings, transcribes minutes of its proceedings, and provides the State Examiner's Office, Governing Authority, and Appointing Authority a copy of the minutes.  

    • Attends to correspondence directed to the board as instructed by the board.

    • Maintains records of all classified fire and police personnel.

    • Maintains seniority rosters for the classified fire and police personnel and posts a notice for a public hearing for approval by the board.

    • Notifies the State Examiner's Office to request scheduling of examinations.

    • Posts for fire and police civil service examinations in compliance with civil service law as directed by the board.

    • Provides individuals with an application for admission to a civil service examination.

    • Accepts and reviews applications for fire and police examinations and then brings these before the board for their approval or rejection.

    • Notifies applicants of the date and time of the examination(s) that he/she has been approved to take.

    • Sends a roll call to the State Examiner’s Office for examinations that have been scheduled and notifies applicants of his/her examination test score after civil service board approval.

    • Provides the appointing authority with a certified eligibility list as directed by the board.


03/2001 to Current
General Clerk III Gallagher Bassett Nz Ltd Charleston, SC,
  • Completed in-depth research into Emergency Shelter Grants for Opelousas Lighthouse Mission and Catholic Services of Acadiana dba New Life Center. 
  • Documented Occupational Licenses  data on a daily basis using the Incode Program, Microsoft Word, and Excel.
  • Provided exceptional service and support to  customers and employees as a Teller.
  • Handled Accounts Payable  needs, including coordinating documents, updating logs and tracking expenses.
  • Devised short and long-range action plans to address a wide variety of municipal needs.
  • Presented on agenda items at monthly meetings per year.
  • Assisted in various duties for the Executive Department such as Blotter Clerk, Accounts Payable Clerk, Payroll Assistant, Teller, Assistant City Clerk Duties, Occupational License Clerk, and Mail Clerk.
11/1993 to 03/2001
Supervisor Apostolic Christian Academy City, STATE,
  • Administrative Training  and Certification with Accelerated Christian Academy in Louisville, Texas which was founded in  1970 and has over 500 schools across the United States.
  •  Helped with the opening of Apostolic Christian Academy in 1994.
  • Computer Supervisor for all Grade levels from Pre-school through 12th grade for two years.
  • Supervisor of various grade levels with two adult assistants for four years.
Education and Training
Expected in 1990
High School Diploma:
Opelousas Senior High School - Opelousas, LA

Administrative Training Certification with Accelerated Christian Education in Louisville, Texas in November of 1993.

Activities and Honors
  • 2010 Opelousas Noon Rotary Club has named Jessica Claire as Opelousas' Office Employee of the Year.
  • City of Opelousas Employee of the month.

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Resume Overview

School Attended

  • Opelousas Senior High School

Job Titles Held:

  • Assistant City Clerk
  • Municipal Fire & Police Civil Service Secretary
  • General Clerk III
  • Supervisor


  • High School Diploma

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