, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Professional Summary
Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Proven to promote organization and availability through effective schedule development.
Skills
Document control
Schedule and calendar management
Operations support
Relationship building
Administrative support
Verbal and written communication
Business correspondence
Billing and coding
Filing and data archiving
Multi-line phone proficiency
Bookkeeping
Database Management
Mail handling
Business administration
Microsoft Office Suite
Google Docs and Spreadsheet
Square
Work History
02/2021 to CurrentAssistantMynd | Dallas, TX,
Worked closely with Owner to provide effective assistance for specific aspects of business operation.
Assisted owner in all aspects of business operations.
Produced accurate registration files and updated spreadsheets.
Designed and implemented registration and class attendance sheets into Google Docs.
Prepared packages for shipment for prompt delivery to customers.
Promoted sales by acquiring artistic knowledge.
Greeted customers, students and guardians with friendliness and professionalism.
Managed inventory and sales within gallery.
Kept team efficient and on-task by maintaining well-stocked and organized supplies.
Loaded and unloaded kiln, organized projects by person, groups and by dates completed.
Restructured organization to keep individual and group art classes running smoothly
Cleaned and maintained studio space throughout day
02/2014 to 05/2016Bookkeeper/Administrative ManagerSwanson Health Products | Fargo, ND,
Managed office operations by tracking incoming sales and outgoing expenditures across 4 business locations.
Oversaw 3 office managers at multiple locations.
Reviewed and filed financial and tax documents, coded accounting entries for data processing and posted daily receipts and payments.
Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing bank and credit card statements.
Organized and carried out proactive month-end, quarterly and year-end processes.
Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
Completed biweekly payroll for 50+ employees and maintained detailed records of procedures.
Implemented automatic deposit payroll for cost and time saving measures.
Generated and mailed 1099s and W-2s
Calculated and paid insurance and taxes for multiple locations including sales, employer, quarterly, yearly, workman's comp and Department of Transportation
Designed and implemented new employee handbook as well as reports and procedures for employee safety.
Updated customer accounts daily; should they by 30 days overdue, collection calls were made.
Supported operations by communicating with customer inquiries and took orders for deliveries.
05/2011 to 07/2011Print SpecialistOffice Depot Inc | City, STATE,
Produced high quality finished printed materials including brochures, flyers, four-color artwork and mailers.
Analyzed account workload quantity, complexity and due dates to predict and prevent problems.
Reviewed completed orders for quality and accuracy.
Inspected machines and performed repairs.
Operated press to achieve highest print quality and productivity with minimal scrap.
Employed root cause analysis to troubleshoot equipment and processing issues.
Examined job orders to determine quantity, stock specifications, colors and special printing instructions.
Maintained register during make-ready and productions processes.
Proofed all job orders, securing client approval prior to production.
06/2005 to 07/2008Licensed Assistant/ReceptionistColdwell Banker/ Blickenstaff Group | City, STATE,
Volunteered to help with special projects of varying degrees of complexity.
Answered and managed incoming and outgoing calls through a switchboard phone while recording accurate messages for distribution to office staff.
Created and managed house and land marketing through flyers, newspaper and 3 websites
Authored eye catching ads and took photographs of properties and surrounding areas.
Scheduled meetings, showings, and closings that often involved many offices at one time
Provided clerical support by organizing files regarding property type, year and buyer/seller.
Drafted reports for sellers based on information gathered from websites and showing histories.
Responsible for maintaining the confidentiality of client and realtor information.
Maintained the filing system by identifying missing paperwork with files before they were moved from active to under contract, expired, withdrawn or sold.
Input/ updated online property information on local MLS and national website and Excel backup database.
Wrote work schedule for agents
Received rental money for Property Managers.
Education
Expected in 01/2005Associate of Arts | Business Administration And ManagementAmerican InterContinental University, Schaumburg, ILGPA:
Expected in 06/1999High School Diploma | Pueblo County High School, Pueblo, COGPA:
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