Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Proven to promote organization and availability through effective schedule development.

  • Document control
  • Schedule and calendar management
  • Operations support
  • Relationship building
  • Administrative support
  • Verbal and written communication
  • Business correspondence
  • Billing and coding
  • Filing and data archiving
  • Multi-line phone proficiency
  • Bookkeeping
  • Database Management
  • Mail handling
  • Business administration
  • Microsoft Office Suite
  • Google Docs and Spreadsheet
  • Square
Work History
02/2021 to Current Assistant Mynd | Dallas, TX,
  • Worked closely with Owner to provide effective assistance for specific aspects of business operation.
  • Assisted owner in all aspects of business operations.
  • Produced accurate registration files and updated spreadsheets.
  • Designed and implemented registration and class attendance sheets into Google Docs.
  • Prepared packages for shipment for prompt delivery to customers.
  • Promoted sales by acquiring artistic knowledge.
  • Greeted customers, students and guardians with friendliness and professionalism.
  • Managed inventory and sales within gallery.
  • Kept team efficient and on-task by maintaining well-stocked and organized supplies.
  • Loaded and unloaded kiln, organized projects by person, groups and by dates completed.
  • Restructured organization to keep individual and group art classes running smoothly
  • Cleaned and maintained studio space throughout day
02/2014 to 05/2016 Bookkeeper/Administrative Manager Swanson Health Products | Fargo, ND,
  • Managed office operations by tracking incoming sales and outgoing expenditures across 4 business locations.
  • Oversaw 3 office managers at multiple locations.
  • Reviewed and filed financial and tax documents, coded accounting entries for data processing and posted daily receipts and payments.
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing bank and credit card statements.
  • Organized and carried out proactive month-end, quarterly and year-end processes.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
  • Completed biweekly payroll for 50+ employees and maintained detailed records of procedures.
  • Implemented automatic deposit payroll for cost and time saving measures.
  • Generated and mailed 1099s and W-2s
  • Calculated and paid insurance and taxes for multiple locations including sales, employer, quarterly, yearly, workman's comp and Department of Transportation
  • Designed and implemented new employee handbook as well as reports and procedures for employee safety.
  • Updated customer accounts daily; should they by 30 days overdue, collection calls were made.
  • Supported operations by communicating with customer inquiries and took orders for deliveries.
05/2011 to 07/2011 Print Specialist Office Depot Inc | City, STATE,
  • Produced high quality finished printed materials including brochures, flyers, four-color artwork and mailers.
  • Analyzed account workload quantity, complexity and due dates to predict and prevent problems.
  • Reviewed completed orders for quality and accuracy.
  • Inspected machines and performed repairs.
  • Operated press to achieve highest print quality and productivity with minimal scrap.
  • Employed root cause analysis to troubleshoot equipment and processing issues.
  • Examined job orders to determine quantity, stock specifications, colors and special printing instructions.
  • Maintained register during make-ready and productions processes.
  • Proofed all job orders, securing client approval prior to production.
06/2005 to 07/2008 Licensed Assistant/Receptionist Coldwell Banker/ Blickenstaff Group | City, STATE,
  • Volunteered to help with special projects of varying degrees of complexity.
  • Answered and managed incoming and outgoing calls through a switchboard phone while recording accurate messages for distribution to office staff.
  • Created and managed house and land marketing through flyers, newspaper and 3 websites
  • Authored eye catching ads and took photographs of properties and surrounding areas.
  • Scheduled meetings, showings, and closings that often involved many offices at one time
  • Provided clerical support by organizing files regarding property type, year and buyer/seller.
  • Drafted reports for sellers based on information gathered from websites and showing histories.
  • Responsible for maintaining the confidentiality of client and realtor information.
  • Maintained the filing system by identifying missing paperwork with files before they were moved from active to under contract, expired, withdrawn or sold.
  • Input/ updated online property information on local MLS and national website and Excel backup database.
  • Wrote work schedule for agents
  • Received rental money for Property Managers.
Expected in 01/2005 Associate of Arts | Business Administration And Management American InterContinental University, Schaumburg, IL GPA:
Expected in 06/1999 High School Diploma | Pueblo County High School, Pueblo, CO GPA:

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School Attended

  • American InterContinental University
  • Pueblo County High School

Job Titles Held:

  • Assistant
  • Bookkeeper/Administrative Manager
  • Print Specialist
  • Licensed Assistant/Receptionist


  • Associate of Arts
  • High School Diploma

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