Assistant Administrative Secretary Resume Example

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Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Assistant Administrative Secretary with 3 years of experience in an office setting. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

  • Process optimization
  • Office administration
  • Meeting minutes
  • Spreadsheet management
  • Faxing Paperwork
  • Bookkeeping
  • Office management
  • Scheduling
  • Program Files Maintenance
  • Sorting and labeling
  • Mail handling
  • Records management
  • Letter preparation
Work History
01/2019 to Current
Assistant Administrative Secretary Everything But The House Pittsburgh, PA,
  • Coordinate travel arrangements, including booking airfare, hotel and ground transportation for Board Members.
  • Manage office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Maintain complex digital filing system for financial information.
  • Compose internal memos and external correspondence for Board Members and review all documentation to eliminate errors.
  • Monitored Executive Board members work calendar and schedule appointments, meetings, and travel.
  • Process invoices and expenses using Quickbooks to facilitate on-time payment.
  • Generate reports and typed letters in Word
  • Coordinate bookkeeping activities in QuickBooks, including invoicing and accounts payable.
  • Draft professional memos and letters to Oil and Chemical Companies and for Executive Board Members.
  • Prepare meeting minutes for Executive Board members
  • Organize bi-weekly Board meetings and log minutes
  • Prepare packages for shipment, pickup and courier services for prompt delivery.
  • Execute record filing system to improve document organization and management.
  • Arrange rapid office equipment repair and maintenance with vendors.
  • Maintain company policy handbook for several union groups in the area.
  • Develop and update spreadsheets to keep track of membership to our local Union Hall
  • Perform general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Welcome office visitors warmly and alert staff to arrivals of scheduled appointments.
  • Sort and distribute office mail and record incoming shipments for Board members.
01/2013 to Current
Photographer Presbyterian Healthcare Services Tucumcari, NM,
  • Owner and Administrator for Kristen Wheeler Photography
  • Arrange appointments and bookings of multiple clients
  • Monitor and respond to several client emails daily
  • Maintain book keeping
  • Setup business website and keep updated
  • Adjust, modifiy and network photos using digital and computer manipulative applications.
  • Archive photographs on computers and servers.
  • Schedule and book locations for complex photo shoots, working collaboratively with clients.
06/2006 to 06/2008
Radiographer Baptist Hospital Of Southeast Texas City, STATE,
  • Captured images using mobile equipment in operating rooms, emergency rooms and patients' bedsides.
  • Prepared and administered contrast materials for imaging procedures.
  • Reviewed physicians' orders to determine medical imaging needs and operated radiologic equipment to capture, develop and produce diagnostic images.
  • Processed, labeled and organized diagnostic images to match with patient records.
  • Educated patients on procedure details, provided instructions and answered questions to minimize anxiety and improve cooperation.
  • Handled private and confidential information in compliance with hospital policies and procedures, including HIPAA.
  • Minimized patients' exposure to radiation with beam-restrictive devices and shielding techniques.
  • Conducted diagnostic and interventional procedures for more than 20 patients per day.
  • Reported findings to physicians with priority on abnormal results to achieve prompt patient treatment.
  • Noted individual patient risk factors such as allergens to contrast agents and made every available accommodation.
  • Supported patient physical and emotional comfort by taking care in positioning, responding to questions and using effective calming strategies.
  • Followed safety protocols at all times to minimize radiation exposure and potential for incidents with staff or patients.
  • Kept work and patient areas clean, orderly and well-stocked to promote efficiency.
06/2005 to 06/2006
Cashier and Consultant Dressin Up City, STATE,
  • Helped customers complete purchases and locate items to promote loyalty, satisfaction and sales numbers.
  • Assisted customers by answering questions and fulfilling requests.
  • Increased sales by offering advice on purchases and promoting additional products.
  • Operated cash register to record all transactions accurately and efficiently.
  • Operated cash register for cash, check and credit card transactions
  • Promoted customer loyalty and consistent sales by delivering friendly service and knowledgeable assistance.
Expected in
: Speech Therapy
Lamar University - Beaumont, TX,


Expected in 06/2008
Associate of Science: Radiology
Baptist Hospital School of Radiology - Beaumont, TX,
Expected in 05/2005
High School Diploma:
Port Neches Groves High School - Port Neches, TX,

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Resume Strength

  • Length
  • Personalization
  • Strong Summary
  • Target Job

Resume Overview

School Attended
  • Lamar University
  • Baptist Hospital School of Radiology
  • Port Neches Groves High School
Job Titles Held:
  • Assistant Administrative Secretary
  • Photographer
  • Radiographer
  • Cashier and Consultant
  • Associate of Science
  • High School Diploma

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