Assistant Administrative Manager resume example with 13+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Encouraging manager and analytical problem-solver with talents for team building, leading and motivating, as well as excellent customer relations aptitude and relationship-building skills. Proficient in using independent decision-making skills and sound judgment to positively impact company success. Dedicated to applying training, monitoring and morale-building abilities to enhance employee engagement and boost performance.

Work History
12/2021 to Current Virtual Business Solutions Specialist Columbus Hospitality | Sanibel, FL,
  • Track time spent on projects
  • Meet all project requirements
  • Consult with clients on project ideas
  • Contact clients with questions
  • Virtual and Administrative Assistant
  • Document Completion and Management
  • Property Care and Staging
  • Travel, Calendar, and Email Management
  • Social Media Marketing
  • Template Creation and Branding
  • Online Course Creation
  • E-Book and Flip Book Creation
  • PowerPoint Creator and Formatting
  • Performed lead generator and established over 500 potential clients
  • Event Management
  • Professional Organizer
  • Relocation Concierge
  • Brainstorming & Event Ideas Package
  • Survey Creation and High-level Summary Reports
  • Employee Engagement
09/2020 to Current Author Premier Nutrition | City, STATE,
  • Define company's core values will launch early 2023.
  • Maintained informative social media to help further story lines and promote future events.
  • Worked on creative brand messaging, campaigns and creative brainstorming.
  • Proofread copy written by colleagues to correct spelling, punctuation and grammar.
  • Utilized exceptional writing, editing and proofreading skills to produce engaging and error-free content.
  • Conducted extensive research into writing, genre and other relevant trends to write books based on these.
  • Edited documents for grammar, clarity, content and formatting.
  • Used social media platforms and advertising services to promote services.
08/2008 to 11/2021 Director of Wellness and People Premier Nutrition | City, STATE,
  • Displayed friendly, outgoing and energetic behavior to create warm, fun atmosphere for guests.
  • Monitored seating area and checked restrooms regularly to keep spotless.
  • Attended monthly sales meetings and quarterly sales trainings.
  • Liaised between multiple business divisions to improve communications.
  • Partnered with HR personnel to create and implement strategic initiatives.
  • Documented and updated job descriptions as well as implemented wage surveys.
  • Created and implemented forward-thinking initiatives to improve employee engagement.
  • Promoted employee engagement with organizational objectives during new employee orientations and industry conventions.
  • Created organizational filing systems for records, correspondence and to-do's.
  • Coordinated technical training and personal development classes for staff members.
  • Supported 10-245 employees inquiries and concerns.
08/2008 to 11/2021 Assistant Administrative Manager Company Name | City, State,
  • Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
  • Assigned tasks and directed team of office clerks.
  • Delivered performance reviews, recommending additional training or advancements.
  • Implemented project management techniques to overcome obstacles and increase team productivity.
  • Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
  • Improved office operations by automating client correspondence, record tracking and data communications.
  • Used advanced software to prepare documents, reports and presentations.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Created expense reports, budgets and filing systems for management team.
  • Organized and coordinated conferences and monthly meetings.
  • Developed and maintained automated alert systems for important deadlines.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Coordinated events and worked on ad hoc projects.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Managed 241 employees with continuous coaching and mentoring
  • Supported Four Teams Philanthropy (4), Administrative (4), Culture Team (6-12), and Green Team (4-8)
08/2008 to 11/2021 Event Planner Company Name | City, State,
  • Established working relationships with clients by organizing various events.
  • Coordinated with participating vendors during event planning.
  • Corresponded with clients to answer questions and resolve issues.
  • Coordinated schedules and timelines for events.
  • Arranged availability of audio-visual equipment, transportation and displays for various types of events.
  • Inspected event facilities to confirm conformance to customer requirements.
  • Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
  • Communicated with catering, lighting and sound companies to obtain price quotes.
  • Attended conferences and events to stay up-to-date with industry trends and planning standards.
  • Brainstormed and implemented creative event concepts and themes.
  • Managed event logistics and operations.
  • Developed post-event reports to determine effectiveness of each event.
  • Managed all corporate events ranging from 10 - 400 guest.
  • Booked annual celebration to Hawaii for 245 employees and one quest.
  • Scheduling and Coordinating
  • Employee Coaching and Motivation
  • Multitasking and Organization
  • Schedule Management
  • Team Collaboration
  • Event Planning
  • Critical Thinking
  • Strategic Planning
  • Employee Onboarding
  • Microsoft Office Suite
  • Document Control
  • Administrative Management
  • Calendar Maintenance
  • Project Planning
  • Meeting Coordination
Expected in 2016 Associate of Science | Business Administration And Management Skyline College, San Bruno, GPA:
  • 2011 Spirit Award
  • 2014 Builder Award
  • 2017 Bellringer Award
  • 2020 DAP Award
  • Email, calendar, and time management course (4 Years)
  • LeaderShip Training (2 years)
  • Manager Training (3 years)
  • Developed and Led Philanthropy, Culture, and Green Teams (6 Years)

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Resume Overview

School Attended

  • Skyline College

Job Titles Held:

  • Virtual Business Solutions Specialist
  • Author
  • Director of Wellness and People
  • Assistant Administrative Manager
  • Event Planner


  • Associate of Science

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