assistant accounts payable manager resume example with 17+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Dedicated Accounts Payable Supervisor successful at working with diverse personalities and experienced in busy office settings. Knowledgeable in Paychex Payroll System and MIP Accounting Software. Offering successful career history comprising more than 13 years total years in the Accounting field including the last 5 years dedicated to Accounts Payable.

  • Great computer skills
  • Cash handling expertise
  • Telephone etiquette
  • Training and mentoring
  • Skilled in Basic Microsoft Excel, word and Powerpoint
  • Proficient in MIP Accounting Software
  • Familiar with account coding
  • Staff Management
  • Reporting capabilities
  • Data entry experience
  • Excellent written and verbal communication skills
Work History
03/2015 to Current Assistant Accounts Payable Manager Bowery Residents Committee | New York, NY,
  • Oversight of two accounts payable clerks who split the A/P duties for the Tribe's General and Grants & Contracts accounts of an estimated 50-100k in weekly payables.
  • Responsible of ensuring payables are accurately paid and in timely manner utilizing MIP Accounting Software.
  • Payables include supply vendors for over 26 Tribal Departments, Tribal Member Distribution Payments 5 months out of the year for over 1,000 members, Basic utility bills for 80 Tribal Elder/ Dialysis Patients, New Development Structures that include a Wellness Facility, K-6th Grade Elementary School, Culture Center and the Tribe's new Convenience Store.
  • Processing ACH and Wire payments for vendors who prefer electronic payments via the Tribe's financial institution's online banking system
  • Ensure proper communication via e-mail with CFO and Assistant CFO of weekly payable totals.
  • Processing online order requests paid by credit card
  • Recruited, interviewed and hired new accounts payable employees.
  • Oversee monthly accounting close process for timely and accurate reporting of financial information.
  • Researching of all invoices and statements that were past due.
  • Trained and supported new hires to educate on process flow and interdepartmental procedures.
  • Interacted and communicated with all necessary partners, including vendors, upper management and peers.
03/2009 to 03/2015 Accounting-Cross Trained Fort Mojave Indian Tribe | City, STATE,

Accounting Cashier

  • Responsible for recording the Tribe's incoming receivables such as land lease payments, child care payments, tribal court fines and fees, beach and animal control permit/fine revenue.
  • Prepared bank deposits on a weekly basis
  • Submitted cash and check deposits and generated cash receipts to record money received.
  • Input financial data and produced reports using MIP Accounting Software
  • Maintained an accurate filing system for all checks received

Grants & Contracts File Clerk

  • Assisted with maintaining an organized filing system for over 40 individual grants & contracts
  • Filed important documents such as award letters, draw down submissions, required financial reports and all correspondence between granting agency and department directors
  • Reviewed department's revenue & expense reports on a quarterly basis to ensure proper coding
  • Maintained effective communication with all assigned grant representatives

Accounts Payable Clerk-Tribe's Smaller Enterprises which included 2 Convenience Stores and a Golf Course

  • Managed efficient and accurate processing of invoices and check requests for 3 of locations utilizing the Tribe's Quickbooks Accounting Software
  • Entered invoices requiring payment and disbursed amounts via check on a biweekly basis averaging 400k in payables
  • Generated accounts payable reports for management review to aid in financial and business decision making.
  • Trained and mentored new team members and managers on accounts payable systems and policies to build cohesive groups and promote operational performance.
04/2007 to 03/2009 Accounting Payroll File Clerk Fort Mojave Indian Tribe | City, STATE,
  • Maintained employee personnel files
  • Tracked incoming and outgoing files and materials and maintained accurate records
  • Followed up with staff and customers by phone and email regarding missing or needed information and compiled retrieved information into files.
  • Assisted with calculating bi-weekly timesheets
  • Processed manual checks between payroll weeks on an as needed basis using Paychex Payroll System
  • Implemented improvements to file systems and procedures.
  • Prepared new files and assigned tracking identification numbers, which resulted in better retrieval efficiency.
  • Adhered to all related company policies and government regulations regarding data oversight and confidentiality to promote overall information security.
02/2004 to 04/2007 Laundromat Assistant Manager Fort Mojave Development Corporation | City, STATE,

I managed the day to day operations of the laundry facility. Duties included customer service skills, cash handling, reconciling daily cash drawer and daily cleaning.

Expected in 05/2005 High School Diploma | River Valley High School, Mohave Valley, AZ GPA:

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Resume Overview

School Attended

  • River Valley High School

Job Titles Held:

  • Assistant Accounts Payable Manager
  • Accounting-Cross Trained
  • Accounting Payroll File Clerk
  • Laundromat Assistant Manager


  • High School Diploma

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