administrator resume example with 5+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :

An experience account payable with multiple years of administrative to prepares and distributes statements to customers while maintaining comprehensive, accurate records. Accustomed to answering questions, providing information and resolving concerns. Good communication, organizational and multitasking abilities.

  • Candidate Screening
  • Verbal and Written Communication
  • New Hire Orientation
  • Team Collaboration
  • Pre-employment Screening
  • Decision Making
  • In-Person and Telephone Interviewing
  • Time Management
  • Relationship Building
  • Explanation of Benefits
  • Critical Thinking
  • Employee Data Record Keeping
  • New Employee Orientation
  • Microsoft Office
  • Administrative Skills
  • Data Entry
  • Resume Screening
  • Detail-Oriented
  • Applicant Tracking Systems ATS
  • Creating and Managing Job Descriptions
Administrator, 11/2022 - 04/2023
M/I Homes Indianapolis, IN,
  • Processed and sent invoices, adjustments and credit memos to customers.
  • Performed data import, scanning or manual keying processes to verify invoice accuracy.
  • Processed invoice payments and recorded information in account database.
  • Extracting files using Adobe pro and reconcile invoices.
  • Investigated past due invoices and delinquent accounts to generate revenues and reduce number of unpaid and outstanding accounts.
  • Input statement information, reconciled accounts and resolved discrepancies.
  • Created receiving reports and updated vendor balance sheets to record accounts payable.
  • Prepared and posted weekly payments to vendors and suppliers.
  • Reconciled codes against services rendered.
HR Assistant/recruiter , 08/2021 - 09/2022
Sonepar Usa West Palm Beach, FL,
  • Set up phone and in-person interviews by managing calendar appointments for hiring managers and other key personnel.
  • Updated and maintained recruitment and personnel files.
  • Generated, collected and managed new hire paperwork and forms.
  • Reviewed and assessed resumes submitted by job seekers to determine candidate matches based on skills and experience.
  • Posted and managed job advertisements to support candidate searches and sourcing.
  • Conducted reference checks and employment verifications to validate candidates.
  • Processed and conducted background checks for prospective employees.
  • Explained job duties, compensation and benefits to potential candidates.
  • Answered and directed incoming calls using multi-line telephone system.
  • Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
  • Sorted incoming mail and directed to correct personnel each day.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Served visitors by greeting, welcoming and directing to appropriate personnel.
  • Advertised and promoted open positions using social media and digital marketing procedures.
  • Monitored applicant tracking system actions to support hiring deadlines and streamline candidate experiences.
  • Provided hiring status updates to HR and managers for comprehensive oversight.
  • Managed candidate activity within Applicant Tracking System (ATS).
  • Created and maintained positive relationships with hiring managers and HR business partners.
  • Attended career fairs and networking events to help fill openings and build candidate pipeline.
Receiving Associate, 09/2020 - 05/2021
Airgas Inc Addison, IL,
  • Reviewed work orders to check correctness of deliveries.
  • Compared shipment contents with paperwork to support inventory accuracy and records management.
  • Investigated inventory discrepancies to maintain recordkeeping validity.
  • Performed inspections of shipment contents, verifying accuracy against invoices and manifests.
  • Rejected deliveries containing damaged items or shortages and corresponded with shipper to rectify issues.
  • Operated inventory management software and completed tasks using ERP applications.
Shipping Specialist, 07/2017 - 08/2020
  • Pulled customer orders accurately to meet productivity goals
  • Unloaded, audited and staged products to replenish inventory
  • Upheld guidelines and procedures to maximize safety
  • Tagged merchandise properly to support inventory accuracy
  • Oversaw shipments to drive smooth transitions of product from delivery trucks to storage and sales floor
  • Prepared purchased products and assisted customers with loading to provide utmost customer service
  • Maintained organized stockroom to keep merchandise accessible for accurate stock checks
  • Processed damaged items, documented evidence and prepared reports to expedite claims process
  • Compared incoming goods against invoices to identify shortages and reject damaged items
  • Prepared work orders, bills of lading and shipping orders to route materials
  • Connected with transport companies to expedite, trace and return merchandise
  • Performed specialized shipping and handling procedures to move hazardous goods
  • Maintained clerical records to incorporate into logistical planning efforts
  • Generated invoices and other shipping documentation to facilitate outgoing loads
  • Checked and signed delivery slips to receive shipments.
Education and Training
BBA: Organizational Behavior & Human Resource Management, Expected in
University of North Texas - Denton, Texas
Status -
Associate of Arts: General study, Expected in
North Central Texas College - Flower Mound, Texas
Status -

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Resume Overview

School Attended

  • University of North Texas
  • North Central Texas College

Job Titles Held:

  • Administrator
  • HR Assistant/recruiter
  • Receiving Associate
  • Shipping Specialist


  • BBA
  • Associate of Arts

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