administrator bookkeeper resume example with 11+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Enthusiastic Administrative Assistant with 10 years of experience and well-developed administrative skills, including bookkeeping, preparing reports, taking messages, proficient in updating daily logs, investigating discrepancies and managing records, scheduling, and multi-tasking. A solid background in high-volume office environments focused on delivering exceptional clerical and operational support for Construction professionals. I have a great success record in given a task and executing it professionally and efficiently in a timely manner. I am personable and possess great communicative skills with a friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Also, well-versed in managing office supplies, daily paperwork and project needs. I believe in working hard, being a reliable team player with strong ability in leadership. I am confident I can offer you and your company the professionalism and the ability to perform and execute the tasks at hand.

  • MS Office
  • Organization
  • Relationship building
  • Data management
  • Customer service
  • Team building
  • Schedule management
  • Records management systems
  • Data organization
  • 10-key proficiency
  • Customer relations
  • Administrative operations
  • Bookkeeping
  • Account reconciliation
  • QuickBooks
  • Appointment scheduling
  • Inventory supplies
  • Data entry
  • Office equipment maintenance
06/2019 to Current Administrator/Bookkeeper Hyatt | Greensboro, NC,
  • Reviewed and calculated payroll to prepare disbursement of paychecks.
  • Followed detailed end-of-month accounting procedures to verify proper balancing of all accounts and readiness for new month.
  • Prepared accurate financial reports using Excel spreadsheets each month by collecting, analyzing and summarizing account information.
  • Reviewed purchase documents and company receipts for reconciliation with statements.
  • Tracked expenses and entered deposits into Quickbooks and Excel while reconciling monthly bank accounts to verify accuracy.
  • Issued payments to vendors and suppliers on weekly basis.
  • Reconciled all bank and credit card accounts monthly.
  • Communicated with owner about discrepancies regarding financial issues.
04/2014 to 10/2017 Property Manager State Of Massachusetts | Pittsfield District Court, MA,
  • Managed day-to-day operations for 243-units property with 230 occupants.
  • Coordinated two major remodeling projects in 2016.
  • Coordinated general maintenance and repairs to keep facilities operational and attractive.
  • Directed collection of more than $150,000 in monthly income with consistently high payment rates.
  • Monitored and documented all income, including delinquencies.
  • Updated tenant and unit information to keep current in housing database.
  • Maintained accurate records of all correspondence with and from tenants.
  • Remained aware of all construction and maintenance projects and notified appropriate individuals of project updates, delays and schedule changes.
  • Handled resident complaints and expedited all maintenance requests.
  • Increased occupancy from 60% to 90% by revising advertisement and property clean up.
  • I handled all new leases and renewals and entered all pertinent information into Peachtree management system.
  • Worked with the owners to identify, develop and achieve community goals and objectives.
  • Contacted tenants to collect overdue rent or to discuss other important issues.
  • Collected monthly assessments, rental fees, deposits and payments.
  • Coordinated property improvements in compliance with city coding administration, contractors, and tenants.
  • Negotiated with outside contractors to obtain reasonable fees for all renovations and repairs.
  • Collected and maintained careful records of rental payments.
  • Solicited and analyzed bids for repairs, renovation and general maintenance.
06/2007 to 08/2013 Correctional Officer Harrison County Adult Detention Center | City, STATE,
  • Maintained daily logs of shift activity.
  • Maintained records and logs of man hours, materials and equipment used.
  • Processed inmate intake and re-assignment by completing paperwork, conducting searches and recording fingerprints.
  • Promoted safety, order and functionality of [Type] facility.
  • Attended regular trainings and maintained appropriate certifications.
  • Transported inmates to and from personal appointments, including medical and dental appointments, funerals, work details and court hearings.
  • Observed and directed inmates during recreation, visits, telephone and shower time.
  • Inspected cells and conducted random searches of common areas.
  • Detected potential threats and quickly defused conflicts.
  • Conducted internal security checks to ascertain inmate safety.
  • Maintained clear and open communications with all facility areas to support efficient and safe operations.
Education and Training
Expected in 06/2007 to to Real Estate License | Real Estate Agent Real Estate 4 U, Mobile, AL, GPA:

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Resume Overview

School Attended

  • Real Estate 4 U

Job Titles Held:

  • Administrator/Bookkeeper
  • Property Manager
  • Correctional Officer


  • Real Estate License

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