Administrator Assistant Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Experienced in working in environments demanding strong interpersonal, verbal, written, and organizational skills. Experience in research including empirical, theoretical, biographical, and grant work. Committed to superior customer service. Confident and poised in interactions with individuals at all levels. Detail-oriented and resourceful in completing projects. Able to multi-task effectively.

Organized [Job Title] with proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Well-educated in [Software] and [Software].

Efficient [Job Title] with experience providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work.

  • MS Office (Word, Excel, and PowerPoint, Publisher) and Photoshop
  • Current background check and fingerprinting on file and have completed Safe Sanctuary training
  • Academic, Training manuals
  • Administrative
  • Photoshop
  • Billing
  • Bookkeeping
  • Central point of contact
  • Contracts
  • CPR
  • Customer service
  • Databases
  • Email
  • Fundraising
  • Hiring
  • Instructor
  • Instruction
  • Insurance
  • Director
  • Managing
  • Marketing strategies
  • Materials
  • Excel
  • MS Office
  • Office
  • PowerPoint
  • Publisher
  • Word
  • Office equipment
  • Organizing
  • People skills
  • Policies
  • Psychology
  • Reconciling
  • Research
  • Staff training
  • Technical training
  • Phone
  • Meeting minutes
  • Spreadsheet management
  • Office administration
  • Filing
  • Scheduling
  • Travel Arrangements
  • Appointment Setting
  • Office Supply Ordering
  • Employee training and development
  • Social media knowledge
  • Recordkeeping
  • Contract agreement preparation
  • Database Management
  • Mail handling
  • Records management
  • Project planning
  • Office management
  • Administrative support
  • Staff Management
Work History
Administrator Assistant, 04/2016 to 08/2016
Pacific Office Automation Fife, WA,
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Screened over [Number] phone calls per [Timeframe] to take messages and route calls to appropriate personnel.
  • Performed routine clerical tasks by scanning, filing and copying documents.
  • Used [Software] to compose, edit and prepare correspondence and other department documents, including [Type] documents.
  • Maintained [Type] and [Type] office equipment and placed orders for materials in short supply to manage office supply inventory.
  • Developed and maintained [Type] and [Type] administrative processes to improve organizational accuracy and efficiency.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Drafted professional memos, letters and marketing copy to support business objectives and growth.
  • Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Executed record filing system to improve document organization and management.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Event Coordinator/Office Manager, 08/2012 to 01/2016
Camp Wright City, STATE,
  • Responsible for daily operation of office.
  • Managed the daily administrative functions of the Camp Wright office and served as the central point of contact, including managing phone calls, responding to inquiries, managing purchases, and maintaining office equipment.
  • Worked closely with customers in person and via phone and email.
  • Organized files, developed spreadsheets, faxed reports, and scanned documents.
  • Designed flyers, programs, and announcements for camps and fundraisers.
  • Fundraising chair for 80th Anniversary Gala.
  • Performed bookkeeping activities, such as balancing accounts and handling billing and invoicing.
  • Managed donations and databases of, and correspondence with, donor and alumni groups and associations.
  • Assisted with camp registrations and payments.
  • Responsible for coordinating all rental events from initial contact to completion of event.
  • Maintained calendars, schedules, and records of rental facility uses, including facility reservations, use agreements, insurance policies, contracts, and specific group details and needs.
  • Responsible for review and approval of facility prior to group arrivals and facilitation of visits.
  • Developed staff protocol and training manuals and aided in staff training.
  • Coordinated contract staff for rental season, including maintenance, food service, lifeguarding, and instruction staff.
  • Created, reviewed, and updated rental policies and contracts.
  • Coordinated and organized Maintenance Staff and Dining Hall Director regarding specific rental requests and needs.
  • Additional responsibilities.
  • Increased facility awareness through community outreach and marketing strategies.
  • Coordinated and organized fundraising events.
  • CPR instructor for summer staff certification.
  • Lifeguard and swim instructor.
Gym Director, 08/2006 to 02/2008
The Little Gym City, STATE,
  • Responsible for the overall performance of the business.
  • Managed all day-to-day operations including maintaining the facility/equipment and providing outstanding customer service.
  • Answered customer questions and addressed problems and complaints in person and via phone.
  • Processed and oversaw daily customer transactions.
  • Delivered technical training materials and oversaw and implemented staff training.
  • Opened and closed the facility, which included reconciling daily payments.
  • Educated customers on product and service offerings.
  • Led learning enhancement classes focused on improving academic and people skills.
  • Oversaw the use of daily lesson plans for activities.
  • Responsible for the hiring, managing, and training of staff.
MS: Psychology, Expected in 1/2008
Capella University - Minneapolis, MN
GPA: 4.0
: Psychology and Anthropology, Expected in 5/2000
Washington College - Chestertown, MD
  • Graduated Cum Laude with dual degrees and theses honors, 4-year varsity soccer player, captain senior year
  • Participated in published psychological research experiment presented at Eastern Psychology Association Conference
  • Participated in Field School excavating, cataloging and organizing 18th and 19th century artifacts

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Resume Strength

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Resume Overview

School Attended
  • Capella University
  • Washington College
Job Titles Held:
  • Administrator Assistant
  • Event Coordinator/Office Manager
  • Gym Director
  • MS

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