Administrator Assistant Resume Example

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(555) 432-1000,
Montgomery Street, San Francisco, CA 94105

High-performing Administrative Assistant offering extensive experience working with diverse client base and delivering exceptional results. Skilled in managing client relations, liaising with internal stakeholders and managing vendor relationships.

Goal-driven Receptionist with extensive background managing busy reception areas and multi-line telephone systems. Security-conscious and astute in control of confidential documentation.

Certified Nursing Assistant with experience serving chronically ill patients, including assisting with daily living activities and household tasks. Patient and highly compassionate.

Hardworking Feeder with exceptional track record of reliable attendance and high-quality work. Strong collaboration skills to thrive in fast-paced, high-stress environments.

Personable Teacher's Aide versed in motivating students to achieve and exceed academic and personal goals. Extensive knowledge of standardized testing requirements.

Meticulous and systematic Administrative Assistant capable of organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.

  • Mail management
  • Employee training and development
  • Report analysis
  • Billing and coding
  • Documentation and reporting
  • Data entry documentation
  • Scheduling and calendar management
  • Event coordination
  • Program file distribution
  • Organizing packages
  • Inventory systems
  • Routing packages
  • Excel spreadsheets
  • Directing visitors
  • Faxing documents
  • Editing and proofreading
  • Records management systems
  • Recordkeeping and bookkeeping
  • Multi-line phone systems
  • Memo preparation
  • Spreadsheet development
  • Database entry
  • Managing office supplies
  • File and data retrieval systems
  • Transporting files
  • Calendar management
  • Invoicing and billing
  • Professional networking
  • Meeting participation
  • Report development
  • Medical terminology knowledge
  • Quick problem solver
  • Patient relations
  • Monitoring fluids
  • Grooming and bathing assistance
  • Helping with medication
  • Performing patient intakes
  • Patient paperwork
  • Patient Care
  • Career planning
  • Health assessments
  • Greeting and directing
  • Mentoring and coaching
Education and Training
South Louisiana Community College Many, LA Expected in 05/2003 GED : - GPA :
Florien High School Florien, LA Expected in : - GPA :
Primrose School - Administrator Assistant
Plano, TX, 08/2019 - Current
  • Supported office operations, managed client correspondence, ensured record tracking and handled internal communications.
  • Sorted incoming mail and disseminated all correspondence to applicable departments.
  • Raised funds by organizing multiple events and diligently managing details to ensure timely completion.
  • Verified and logged deadlines in response to daily inquiries and requests.
  • Contacted customers via phone and email to confirm deliveries and follow up with inquiries.
  • Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports.
  • Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence.
  • Maintained office safety by screening visitors, updating logs and issuing temporary passes.
  • Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
  • Created, documented and implemented administrative processes to reduce process gaps and effectively train team members in proper protocols.
  • Oversaw filing systems and scanned documents to manage physical and electronic documents and information.
  • Responded to requests for immediate office support, such as data searches, office memo drafts or reference retrievals.
  • Kept reception area clean and organized to offer positive first impression to every visitor.
  • Developed and implemented efficient filing systems and customer database protocols.
  • Managed and anticipated clerical needs of company employees, including copying, faxing and file management.
  • Served as central point of contact for all outside vendors needing to gain access to building.
  • Worked professionally to handle all client, vendor and public guest requirements.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Maintained personnel records, including applications, performance reports, payroll records, and medical files.
  • Guided administrative and professional staff through computer and software problems.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Met incoming customers with professional approach and provided friendly, knowledgeable assistance.
Medulla - Substitute Teacher, K-12
Hudson, NH, 08/2016 - 08/2019
  • Differentiated classroom and small group instruction to meet needs of students with different learning styles and ability levels.
  • Applied proactive behavior management techniques for classroom discpline.
  • Proctored standardized tests, maintaining strict requirements and complete student records.
  • Leveraged diverse instructional strategies and hands-on activities to engage students and boost understanding of material.
  • Built and strengthened positive relationships with students, parents and teaching staff.
  • Worked with fellow teachers to develop cohesive educational plans and improve support for diverse students.
  • Enforced classroom routines to keep students on set schedule and operating at consistent level.
  • Implemented lesson plans outlined by classroom teacher to educate students about key concepts.
  • Maintained current student attendance and assignment records to prevent lapses during teacher absences.
  • Developed rules and set goals to maintain order in classroom.
  • Administered and graded tests and quizzes and reported performance to primary teacher
  • Oversaw pop quizzes, material exams and standardized tests.
  • Took notes and prepared reports on school day activities to provide to primary teacher.
  • Mentored, tutored, and instructed students in need of additional support after school and during planning times.
  • Communicated with parents regarding lesson plans and upcoming activities and provided feedback on student performance.
  • Assigned homework to students based on curricula and made modifications based on daily progress.
  • Cleaned classroom and teaching areas after daily use, maintaining high standards for organization.
  • Supervised lunchroom and recess activities.
  • Organized lesson plans using for long-term interim assignments.
  • Used diverse technologies to help students grasp materials and enhance overall education.
  • Educated elementary school students in various subjects to provide seamless transition during absence of head teacher.
Home Instead Senior Care - Healthcare Assistant
City, STATE, 04/2015 - 02/2016
  • Volunteered to work additional shifts and overtime during busy periods to maintain proper staffing and floor coverage.
  • Facilitated activities of daily living, including personal hygiene management, feeding and ambulation.
  • Responded to patient alarms and needs-assessment requests to identify course of treatment.
  • Managed and maintained patient rooms, shared-living areas and nursing stations.
  • Documented information in patient charts and communicated status updates to interdisciplinary care team.
  • Assisted patients with shaving, bathing and oral hygiene to promote healthy habits and overall wellness.
  • Supported diagnostic and treatment procedures, including setting up and operating specialized medical equipment.
  • Promoted patient satisfaction by assisting with daily living needs such as bathing, dressing, toileting and exercising.
  • Documented patient intake and dietary requirements and assisted with feeding.
Cypress Nature Study Center - Director of Nature Study Center
City, STATE, 01/2013 - 09/2014
  • Estimated materials and labor requirements to complete jobs within budgetary and timeline requirements.
  • Checked all areas of building to verify working order and cleanliness.
  • Coordinated schedules and day-to-day activities of crew to satisfy project needs.
  • Ran daily reports to assess performance and make proactive adjustments.
  • Conferred with other managers, technical personnel and team leaders to coordinate efficient site work and maintain tight schedules.
  • Motivated and supported field workers completing work to increase work quality and efficiency.

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Resume Overview

School Attended
  • South Louisiana Community College
  • Florien High School
Job Titles Held:
  • Administrator Assistant
  • Substitute Teacher, K-12
  • Healthcare Assistant
  • Director of Nature Study Center
  • GED
  • Some College (No Degree)