Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Administrator Assistant with over 10-year experience. Bilingual (Spanish), office management professional who takes charge and supports employers in accomplishing the goals of the company. Owning a “can-do” attitude and thriving in a fast-paced setting, a highly resourceful, team player with a passion for excellence and strong work ethic and capability to learn and grow in new industries. Consistently performing on levels that surpass the expectations of employers and their customers.

  • Microsoft Outlook, Teams, Word, Excel, PowerPoint,
  • Goal-oriented individual with strong leadership capabilities
  • Organized, highly motivated, and detail-directed problem solver
  • Reports and Internal/External Communications
  • Exceptional organizational and time management skills
  • Dedicated to quality and service
  • Multi-line phone proficiency
  • Filing and data archiving
  • AP/AR proficiency
  • Customer and client relations
  • Meeting minutes
  • Staff Management
  • Travel coordination
Work History
Administrator Assistant, 05/2014 to Current
Primrose SchoolBrentwood, TN,
  • Book and manage all staff business travel to include air, hotel . accommodations, car rental and ground transportation
  • Managed company calendar including scheduling, attending, and documenting all on-site company meetings
  • Organized company events to include sales, incentive, and holiday events
  • Purchased and maintained all office supplies, and design and purchase member giveaways.
  • Supported management in completing projects and tasks including presentations
  • Payroll and human resources ADP, Payroll, PTO, Adjustments, Approval, conduct reviews, conduct interviews
  • 6 direct reports 32 indirect reports
  • Deals with department logistics, on different levels coordinating strikes, NYPD, permits, collaborate with outside agencies to ensure communications/publicity
  • Responsible for sending communication to over 65,000 members by utilizing platforms that are available.
  • Assist in get funding with different manage plans, for pilot programs for home care workers to be educate them, allowing them to get an increase in pay.
Executive Secretary, 04/2012 to 05/2014
Department Of Veterans AffairsFrederick, MD,
  • Worked on contracts, sending to all required agencies, ensure return and confirmed no rewording.
  • Organizing negotiations, strikes and informational picket lines
  • Type letters, statements, minutes and agenda
  • Schedule appointments and maintain calendar for the officer or department head
  • Assist directly two Vice Presidents and 6 organizers
  • Support Administrator with daily task for the Executive Vice President and secretary 8’s and reception area
  • Work daily on any Grievances that were sent in for designated assigned organizer
  • Prepare, submit check vouchers to hired per-diem's (union members) for different campaigns. Handle payroll for either lost time/per diem.
Secretary 8, 08/2009 to 04/2012
State Of MichiganCarson City, NV,
  • Greet members, identify their needs and direct them to proper person or office
  • Screen incoming calls, answer general questions, provide information and take messages.
  • Prepare general flyers, process mailing
  • Maintain all office supplies
  • Prepare, submit check vouchers, ensured IRS regulations with W9 for members working per-diem or paying for lost time.
  • Receive, log, stamp and distribute all mail, keep filing system
  • Generate correspondence or report as requested for Vice President
  • Preform other related duties as assigned
Office Manager, 03/2006 to 07/2009
Encompass Health Corp.Mechanicsburg, PA,
  • Recruited, hired and supervised staff of 25 and implemented mentoring program that offered positive employee engagement.
  • Codified office structures and processes to promote teamwork and performance.
  • Managed office, warehouse and delivery crews
  • Coordinated all accounts payable procedures to ensure that all vendor
  • Performed dispatching/scheduling for a fleet of nine 25-foot straight trucks and one full size semi tractor-trailer
  • Maintaining proper safety protocol and program training needed to ensure the safety and compliance of the roofing company and staff
  • Conducted all interviews and new hire screening along with maintaining proper human resource functions at the roofing sites
  • Evaluated on hand inventory to ensure that material was on hand to fulfill the needs of our customers and oversaw all purchasing and receiving functions
  • Maintained proper vendor relations and negotiated cost on all materials to ensure that products were purchased at the best available price
  • Invoices were paid in a timely manner
  • Managed all receiving material and loading delivery trucks for the entire roofing company staff
  • Established customer service standards
  • Required to process cash and counter sales and maintain basic onsite cash balances and perform regular deposits
BBA: Business Management, Expected in
Corinthian College - Orlando, FL ,
High School Diploma: , Expected in
University Heights High School - Bronx, NY,

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School Attended

  • Corinthian College
  • University Heights High School

Job Titles Held:

  • Administrator Assistant
  • Executive Secretary
  • Secretary 8
  • Office Manager


  • BBA
  • High School Diploma

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