Administrator Assistant with over 10-year experience. Bilingual (Spanish), office management professional who takes charge and supports employers in accomplishing the goals of the company. Owning a “can-do” attitude and thriving in a fast-paced setting, a highly resourceful, team player with a passion for excellence and strong work ethic and capability to learn and grow in new industries. Consistently performing on levels that surpass the expectations of employers and their customers.
Skills
Microsoft Outlook, Teams, Word, Excel, PowerPoint,
Goal-oriented individual with strong leadership capabilities
Organized, highly motivated, and detail-directed problem solver
Reports and Internal/External Communications
Exceptional organizational and time management skills
Dedicated to quality and service
Multi-line phone proficiency
Filing and data archiving
AP/AR proficiency
Customer and client relations
Meeting minutes
Staff Management
Travel coordination
Work History
Administrator Assistant, 05/2014 to Current Primrose School – Brentwood, TN,
Book and manage all staff business travel to include air, hotel . accommodations, car rental and ground transportation
Managed company calendar including scheduling, attending, and documenting all on-site company meetings
Organized company events to include sales, incentive, and holiday events
Purchased and maintained all office supplies, and design and purchase member giveaways.
Supported management in completing projects and tasks including presentations
Payroll and human resources ADP, Payroll, PTO, Adjustments, Approval, conduct reviews, conduct interviews
6 direct reports 32 indirect reports
Deals with department logistics, on different levels coordinating strikes, NYPD, permits, collaborate with outside agencies to ensure communications/publicity
Responsible for sending communication to over 65,000 members by utilizing platforms that are available.
Assist in get funding with different manage plans, for pilot programs for home care workers to be educate them, allowing them to get an increase in pay.
Executive Secretary, 04/2012 to 05/2014 Department Of Veterans Affairs – Frederick, MD,
Worked on contracts, sending to all required agencies, ensure return and confirmed no rewording.
Organizing negotiations, strikes and informational picket lines
Type letters, statements, minutes and agenda
Schedule appointments and maintain calendar for the officer or department head
Assist directly two Vice Presidents and 6 organizers
Support Administrator with daily task for the Executive Vice President and secretary 8’s and reception area
Work daily on any Grievances that were sent in for designated assigned organizer
Prepare, submit check vouchers to hired per-diem's (union members) for different campaigns. Handle payroll for either lost time/per diem.
Secretary 8, 08/2009 to 04/2012 State Of Michigan – Carson City, NV,
Greet members, identify their needs and direct them to proper person or office
Screen incoming calls, answer general questions, provide information and take messages.
Prepare general flyers, process mailing
Maintain all office supplies
Prepare, submit check vouchers, ensured IRS regulations with W9 for members working per-diem or paying for lost time.
Receive, log, stamp and distribute all mail, keep filing system
Generate correspondence or report as requested for Vice President
Preform other related duties as assigned
Office Manager, 03/2006 to 07/2009 Encompass Health Corp. – Mechanicsburg, PA,
Recruited, hired and supervised staff of 25 and implemented mentoring program that offered positive employee engagement.
Codified office structures and processes to promote teamwork and performance.
Managed office, warehouse and delivery crews
Coordinated all accounts payable procedures to ensure that all vendor
Performed dispatching/scheduling for a fleet of nine 25-foot straight trucks and one full size semi tractor-trailer
Maintaining proper safety protocol and program training needed to ensure the safety and compliance of the roofing company and staff
Conducted all interviews and new hire screening along with maintaining proper human resource functions at the roofing sites
Evaluated on hand inventory to ensure that material was on hand to fulfill the needs of our customers and oversaw all purchasing and receiving functions
Maintained proper vendor relations and negotiated cost on all materials to ensure that products were purchased at the best available price
Invoices were paid in a timely manner
Managed all receiving material and loading delivery trucks for the entire roofing company staff
Established customer service standards
Required to process cash and counter sales and maintain basic onsite cash balances and perform regular deposits
Education
BBA: Business Management, Expected in Corinthian College - Orlando, FL , GPA:
High School Diploma: , Expected in University Heights High School - Bronx, NY, GPA:
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