administrator resume example with 18+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary

An accomplished School Administrator seeks to apply knowledge, skills, and experience to a new professional setting. To work in a motivating working environment where there are opportunities for responsibilities and professional development towards career advancement and contribute to the growth and development of the organization.

  • Office administration
  • Documentation and reporting
  • Travel coordination
  • Operations Oversight
  • Financial Oversight
  • Expense Reporting
  • Scheduling
  • Staff Management
  • Purchasing
  • Performance improvement
  • Office management
  • Project Management
  • Administrative support
  • Bookkeeping
  • Technical Support
  • Policy and procedure modification
  • Credit and collections
  • Payroll and budgeting
  • Database administration
  • Documentation and control
Work History
01/2020 to Current
Administrator Gardant Fort Wayne, IN,
  • Running day to day operations of the entire school Responsible for all receivables/payables and banking needs (QuickBooks, Google Sheets, MindBody, Square, and
  • Overseeing/managing staff, students and handling faculty matters.
  • Ensuring proper school-record - attendance of students and staff, maintenance of school assets, etc.
  • Working with parents in getting support for school activities and programs.
  • Maintained workflow by implementing cost reductions and developed Coordinated between departments and operating units in resolving day-to-day administrative and operational problems.
  • Reporting procedures.
  • Perform accounts receivable duties including invoicing, researching chargebacks, discrepancies and reconciliations.
  • Scheduled and coordinated meetings, interviews, events and other similar activities.
  • Prepared the business correspondence, typically using (Google)
  • Using computers/technology for various applications, interactive lessons, such as database management or Google Suite.
  • Directing and coordinating the school maintenance services and the use of school facilities.
  • Counseling and providing guidance to students regarding personal, academic, vocational, or behavioral issues.
  • Planning, coordinating and overseeing the school logistics programs such as field trips and food.
  • Determining allocations of funds for supplies, materials, and equipment.
  • Coordinating and directing the extracurricular activities and programs.
  • Managed bi-weekly payroll for over 16 employees, as well as insurance matters, workman's compensation and compliance reporting.
01/2003 to 11/2019
Administrator Gardant Lafayette, IN,
  • Handle all incoming calls for services- New Contracts, Contract Renewals, Prospects, other services.
  • Schedule and disburse all jobs for the month.
  • Mail out all customer invoices for all services provided.
  • Follow up and/or make payment arrangements for delinquent accounts.
  • Deposit all incoming checks for services rendered.
  • Create logs and copies of all checks for record keeping.
  • Receiving all mail correspondence, filing into customer files.
  • Address all customer complaints.
  • Bookkeeping.
  • Meeting with clients to develop and/or refine plans for landscape plan or design.
  • Developing relationships with all clients to ensure customer satisfaction.
  • Estimating all costs and negotiating prices for plants, equipment and employees.
01/2016 to 01/2017
Office Manager Strava Denver, CO,
  • Prepared and hosted monthly business meeting- created all Power Point content; consisting but not limited to, real estate market analysis, law updates, motivational content to build agents self-esteem and selling abilities.
  • Coordinated Real Estate transactions - prepared contract packets, scheduled inspections, follow-up escrows, follow-up emails & phones Assisted lead office in other business maintenance and growth activities. Hosted training courses for all new agents on how to use the software for real estate transactions.
  • Researched and prepared outside vendor- Mortgage Brokers, Inspectors and Inspection Companies, Appraisers and business coaches.
  • Coordinated monthly schedule of activities, seminars and workshops for the month.
  • Assisted sales associates with using various computer applications including MS Office Suite applications, Printer/Copier/Scanner/Fax, Camera, real estate databases (GMLS, CMLS), etc.
  • Troubleshooting pc and technical issues.
  • Assisted marketing staff with uploading photos onto internet/intranet, social media, create brochures, postcards and flyers.
  • Reviewed and compiled all federal/state required documents for listing transactions.
  • Assisted agents in input and change of all MLS transactions.
  • Tracked and prepared closing documents to ensure timely receipt of commissions and federal/state requirements.
  • Assisted agents in presentation plans/booklets and comparative market analysis.
  • Ordered office/facility supplies from various vendors.
01/2009 to 05/2011
Administrative Assistant Motion Recruitment Beverly, MA,
  • Answered phones- fielding calls, greeting all clients/visitors.
  • Preformed general clerical duties to include but not limited to: scanning, filing, incoming and outgoing mail correspondence.
  • Handled the tasks of managing calendars, scheduling meetings and all travel arrangements as needed.
  • Assisted in operational duties- trade corrections, check requests, check deposits, distribution requests, Opened and closed accounts, reviewed as well as processed client correspondence.
  • Provided administrative support to all departments - Prepared reports as requested, summarizing daily transactions and earnings for individual customer accounts Prepared forms, such as temporary confirmations, withdrawal orders, transmittal papers, and transfer confirmations, based on transaction requests from customers.
  • Assisted in firm transition- Account Transfers (ACATS), sending and retrieving account forms, collecting proper documentation for each individuals account needs.
Expected in to to
: Energy Leadership, Coaching, And Consulting
Ipec Certified Coaching - Miami, FL,
Expected in to to
: Psychology
Florida Atlantic University - Boca Raton, FL
Expected in to to
Associate of Arts: Liberal Arts And Sciences
Nassau Community College - Garden City, NY,

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Resume Overview

School Attended

  • Ipec Certified Coaching
  • Florida Atlantic University
  • Nassau Community College

Job Titles Held:

  • Administrator
  • Administrator
  • Office Manager
  • Administrative Assistant


  • Associate of Arts

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