Administrator Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:

Uniquely-qualified Professional proficient in multidisciplinary fields, encompassing culinary arts, event management, legal, estate, medical and office administration, nursing with special emphasis in traumatic brain injuries, anoxic brain injuries, neurological injuries and memory loss diseases. Highly skilled in managing complex schedules, goal setting, and office administration while maintaining a positive work atmosphere in very face paced and high stress environment.

Seeking to use talented background and formal training to take next career step in private executive administration.



  • Detail orientated multi-tasker
  • Work within a team
  • Compassionate, empathetic & respectful
  • Strong communicator, problem-solver
  • Self-motivated, resourceful
  • Articulate and well-spoken
  • Managing staff & maintaining a positive work atmosphere in very face paced and high stress environment.
  • Budget planning
  • Payroll
  • High-profile interfacing maintaining confidentiality
  • Daily accounting AR/AP deposits for financial institutions
  • Report writing
  • Event coordination
  • File and Records Management
  • Office administration
  • Travel administration- Business & Personal
  • Correspondence management
  • Project organization
  • Corporate policies and procedures
  • Court document processing
  • Time management skills
  • Regulatory filings and compliance
  • Skilled in oral and written communication
  • Setting court dates
  • Case analyzation
  • Document preparation
  • Preparation of trial memoranda
  • Superb legal research skills
  • Drafting legal documents
  • Transcription
  • MS Office proficient
  • Vendor relations
  • Inspections management
  • Mail management
  • Meeting planning
  • Business correspondence
  • HIPAA and confidentiality
  • CPR and first aid education
  • Health assessments
  • Care Coordination -Appointment Scheduling
  • Charting and clinical documentation
  • Medication dispensing and immunizations
  • Nutrition assessment and planning
  • Activity Organization Social Planning
  • Food and beverage preparation
  • Culinary Arts Degree
  • Culinary staff management
  • Inventory management
  • Menu development
  • Food safety regulations
  • Food procurement
  • Purchasing
Administrator, 09/2016 to 09/2019
GardantManteno, IL,
  • Managing calendars, including coordinating itinerary, scheduling appointments and managing both internal and external communications.
  • Optimized personnel coverage, preparing work schedules based on staff availability and forecasted demands.
  • Oversaw daily purchases and managed all supply inventories.
  • Managed all files, documentation and databases to keep records secure, accurate and current.
  • Accurately coordinatred accounts payable and accounts recieveable.
  • Managed bank account transactions.
  • Oversaw hiring and recruitment of personnel.
  • Worked with supervisory medical staff to review case and improve care.
  • Supervised and supported activities of daily living such as medication administration and personal hygiene.
  • Developed strong and trusting rapport with medical professionals to facilitate best possible care and assistance.
  • Coordinated doctor appointments, exercise routines, recreational activities and family visits both local and out of state.
  • Coordinated with doctors and other medical professionals to develop care plans for patient
  • Transported client to locations such as medical appointments and group meetings to maintain social connections and meet medical needs.
  • Reported doctors and therapists concerns to out of state family so to provide optimal care for all client needs.
  • Administered all medications and educated staff and family on correct at-home administration.
  • Supported diagnostic and treatment procedures, including setting up and operating specialized medical equipment.
  • Organized activities to promote physical, mental and social development.
Paralegal & Executive Assistant to CEO , 09/2010 to 05/2015
Hanger, Inc.Centerville, OH,
  • Worked directly with CEO, managing partner and associates to support and develop cases in preparation for trial.
  • Scheduled and maintained multiple attorneys, court, personal and travel calendars and all associated arrangements, including hotel, airfare and ground transportation.
  • Conducted research to prepare, gather and proof briefing materials for client files.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with the courts policies and procedures.
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Prepared various court documents for filing in a timely manner.
  • Opened sorted and responded to all email and routine correspondence on behalf of CEO to facilitate communication and prioritize material.
  • Represented CEO to executive clients, VIPs, investors and board members.
  • Liaised between CEO and clients regarding client accounts and new business.
Medical Office Administrator, 03/2008 to 09/2010
Medical Office Of Dr Neil Okamura DOCity, STATE,
  • Cultivated relationships with specialists and other outside referral sources, communicating patient appointments and diagnoses.
  • Provided patient medical records to outside physicians, insurance companies, benefit program agencies and specialists, receiving reports from outside offices for addition to in-house records.
  • Managed staff payroll execution, maintaining accurate entry of payment amounts and schedules within company database, authorizing payments, delivering checks, and all daily bank deposits.
  • Coordinated patient appointment times with staff hours to schedule appointments and tests appropriately, maintaining hard copy documentation and diagnostic filings.
  • Communicated with patients with compassion while keeping medical information private.
  • Observed regulatory requirements and office policies in maintaining accurate records of client personal information, appointments, test results, health insurance and specialists.
  • Maintained current knowledge of health records system and trained all new employees on correct usage.
  • Served as main point of contact for outside vendors.
  • Managed office inventory and completed new purchases in a timely manner.
  • Managed financial documentations AR/AP, expense reports and invoices.
  • Coordinated communications between patients, physicians and hospital personnel.
  • Conducted insurance verification and pre-authorization, coded procedures and managed patient charts.
Education and Training
High School Diploma: , Expected in 06/1977
Hayward High School - Hayward, CA
Bachelor of Arts: Political Science, Expected in
University of California, Berkeley - Berkeley, CA
Associate of Arts: Culinary Arts, Expected in 04/1989
California Culinary Academy - San Francisco, CA,
: , Expected in
Copenhagen’s Tivoli Gardens "Konditoriet" in Tivo - ,

"Konditoriet" in Tivoli.
Gert Soerensen was also a teacher for 28 years, at the hotel school in Copenhagen

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Resume Overview

School Attended
  • Hayward High School
  • University of California, Berkeley
  • California Culinary Academy
  • Copenhagen’s Tivoli Gardens "Konditoriet" in Tivo
Job Titles Held:
  • Administrator
  • Paralegal & Executive Assistant to CEO
  • Medical Office Administrator
  • High School Diploma
  • Bachelor of Arts
  • Associate of Arts

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