administrator resume example with 9+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Experienced Youth Enrichment Manager with 10+ years of experience. Engaging enrichment educator with several years of experience as a substitute and homeschool teacher, and educational enrichment manager running my own agency for four years. Results-oriented Program Manager enthusiastic about taking on new challenges. Successful at developing innovative strategies to capitalize on dynamic market conditions. Strategic planner and clear communicator with an adaptable approach.

  • Volunteer Recruitment and Management
  • Youth Activities Coordination
  • Budgeting and Cost Control
  • Project management
  • Event Management and Production
  • Vendor Management
  • Creative Thinking
  • Event coordination
  • Working collaboratively
  • Communication
  • Partnership development
  • Policy and procedure improvements
  • Organizational skills
  • Contract development and management
12/2021 to Current Administrator Corry Manor | Corry, PA,
  • Improved office organization by developing filing system and customer database protocols.
  • Answered telephones to take messages or redirect calls to appropriate colleagues.
  • Identified needs of customers promptly and efficiently.
  • Served as liaison between certain departments to implement new improvement plans and changes.
  • Completed ongoing quality checks on membership, closely following strict quality assurance guidelines.
  • Drafted internship report to summarize position, responsibilities, learning outcomes and skills developed.
  • Recommended process and systems improvements such as changes to communications and membership operations.
  • Recommended process and systems improvements such as changes to communications and membership operations.
04/2017 to Current Youth Enrichment Director Alakaina Family Of Companies | Honolulu, HI,
  • Specialize in closing learning gaps and creating engaging lessons that include all learning styles.
  • Oversee and coordinate daily operations of the summer camp.
  • Develop and implement plans and objectives for closing learning gaps.
  • Develop and implement educational programming and objectives for the Kids Zone.
  • Systemize and administer operations of the Kids Zone.
  • Enforce discipline and policies to protect safety of recreational activity participants.
  • Maintain adequate supplies to meet activities needs.
  • Contribute to community-focused public relations.
  • Planned, organized, facilitated and promoted diverse recreational programs.
  • Gather, prepared, operated and maintained all equipment and supplies necessary for planned activities.
  • Juggled multiple projects and tasks to ensure high quality and timely delivery.
06/2016 to Current Fundraiser Chairman Christ United Methodist Preschool | Neptune Beach, FL,
  • Cultivated strong relationships with board members, donors, prospects and philanthropic community to keep institution's financial needs in forefront.
  • Maintained fundraising database to produce accurate monthly reports for board of directors.
  • Generated financial resources for organization through corporate and individual sponsorships, grants and special events.
  • Researched, wrote and presented compelling funding proposals to various businesses, churches and schools to increase awareness and grow charitable revenue.
  • Created and wrote content for annual fund brochures, direct mail appeals, e-solicitations and phonathon scripts.
  • Directed social media campaigns, developed marketing materials, executed in-person fundraisers and served as articulate, enthusiastic and visible spokesperson.
  • Coordinated and supervised creative donor acquisition, prospect research, corporate and foundation support, government relations and grantsmanship.
  • Established goals for soliciting funds, developed collection and security policies and coordinated funds disbursements.
  • Directed work of fundraising team to successfully achieve fundraising targets on or ahead of schedule.
  • Networked with industry leaders and investigated partnerships to increase opportunities.
  • Produced materials to highlight program offerings and reach new donors.
  • Managed fundraising communications, media interviews, press releases and media kits.
  • Coordinated large-scale events to engage with donors and provide presentations regarding fundraising initiatives.
11/2020 to 12/2021 Program and Volunteer Coordinator Gardere Community Christian School | City, STATE,
  • Completed grant applications with supporting documentation to secure funding proposals, grant application narratives and budgets to finalize with development prior to submittal.
  • Researched grant opportunities based on funding amount needed, location and organization project.
  • Proposed and developed new programming ideas and special features to drive audience engagement.
  • Enforced classroom routines to keep students on schedule and operating at consistent level.
  • Implemented lesson plans assigned by classroom teacher to educate students about key concepts.
  • Engaged students in discussions to promote interest and drive learning.
  • Followed up with staff and managers to assess volunteer needs and opportunities.
  • Helped define mission and standards for volunteer staff by collaborating with special committees and organization leadership.
  • Matched volunteers with open positions based on individual strengths and knowledge.
  • Covered vacancies in key roles and assignments when volunteers were absent or unavailable.
  • Wrote, implemented and enforced volunteer program policies, procedures, and standards.
  • Solicited feedback from staff and volunteers to improve existing programs.
  • Assisted organizational efforts by filing, entering data and answering phones.
08/2020 to 10/2020 Virtual Learning Support Program Manager Abounding Love Ministries | City, STATE,
  • Developed robust marketing plans to increase awareness of programs.
  • Created comprehensive progress reports on all programs to show progress.
  • Engaged closely with program participants to uncover issues, determine appropriate solutions, and offer assistance.
  • Oversaw daily operations of the Virtual Learning Support program functions.
  • Planned and conducted strategy meetings to brainstorm new ideas and deliver program and milestone updates.
  • Maintained scheduling and optimal quality standards to keep audiences informed or entertained.
  • Worked closely with Executive Director to give feedback on training programs and increase efficiency.
07/2019 to 06/2020 Community Business Development Coordinator Barnes And Noble | City, STATE,
  • Coordinated educational programming with, schools, nonprofit agencies, and literary organizations.
  • Oversaw holiday programs and Educator Appreciation events.
  • Coordinated fundraising efforts with schools and nonprofit organizations.
  • Created libraries in excess of 3k books at local Juvenile Court.
  • Collaborated with community leaders, organizations, and public agencies to promote the organization's community service programs.
  • Utilized research skills to determine opportunities for community development.
  • Developed innovative programs and activities based on analysis of community needs and interests.
  • Developed positive working relationships with different people by being respectful, patient, and actively listening when others were speaking.
  • Collaborated with community leaders, organizations, and public agencies to promote community service programs.
07/2018 to 06/2019 Administrative Support EBRPSS Westdale Heights Academic Magnet | City, STATE,
  • Coordinated monthly PBIS programs for 500 students.
  • Created additional relationships with local businesses through student reward programs.
  • Organized field trip transportation.
  • Assisted with 20+ campus events for students K-5.
  • Procured materials for school events.
  • Managed volunteers through the Catholic Charities Foster Grandparent Volunteers Program.
  • Performed administrative duties including use of Microsoft Suite, management of office supplies, scheduling of meetings, and assistance in organizing office operations.
  • Answered phone calls and directed to appropriate staff members.
  • Maintained vendor files and entered invoices into accounting system.
  • Coordinated activities and ordered supplies to keep office properly maintained.
  • Delivered exceptional customer service through direct communication with clients and team members.
07/2013 to 06/2018 Substitute Teacher EBRPSS | City, STATE,
  • Encouraged participation, facilitated instruction, and executed classroom management processes outlined by the teachers and administrators.
  • Administered tests and graded assignments.
  • Provided constructive feedback to teachers and administrators to aid in eliminating expected transitional gaps that occur while a teacher is out.
  • Maintained student attendance and assignment records to prevent lapses during teacher absences.
  • Enforced classroom routines to keep students on schedule and operating at consistent level.
  • Documented student growth, development and understanding using outlined grading procedures and assessment strategies.
  • Implemented lesson plans assigned by classroom teacher to educate students about key concepts.
  • Oversaw pop quizzes, material exams and standardized tests to facilitate instruction.
  • Assisted fellow teachers with assignment development, special projects, tests, administrative updates and grading.
  • Stayed up to date with current regional curriculums to maintain readiness for long- and short-term substitute jobs.
  • Engaged students and boosted understanding of material using focused instructional strategies and hands-on activities.
  • Liaised with teachers to develop cohesive educational plans and improve student support.
  • Requested as substitute teacher based on excellent referrals and trusted performance.
Education and Training
Expected in 05/2026 Bachelor of Science | Entrepreneurship Lamar University, Beaumont, TX GPA:
Expected in 05/2025 Certification | PMP Project Management Institute, Newtown Square, Pennsylvania, GPA:
Expected in | Fashion Merchandising Louisiana State University, Baton Rouge, LA, GPA:

2021 Laura Bush Foundation for America’s Libraries Grant Recipient

2021 Facebook Grantee

2021 Baton Rouge Gallery Board Member

2021 Upturn Arts Board Member Nominee

2020-22 Junior League of Baton Rouge Fundraising Chairman

2022-23 Junior League of Baton Rouge Nominating Committee Member

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Resume Overview

School Attended

  • Lamar University
  • Project Management Institute
  • Louisiana State University

Job Titles Held:

  • Administrator
  • Youth Enrichment Director
  • Fundraiser Chairman
  • Program and Volunteer Coordinator
  • Virtual Learning Support Program Manager
  • Community Business Development Coordinator
  • Administrative Support
  • Substitute Teacher


  • Bachelor of Science
  • Certification
  • Some College (No Degree)

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