To provide a full spectrum of administrative services and exceptional support based on skill, knowledge, and motivation, and to support the mission of the organization I represent.
Highlights
Accomplishments
SECURITY CLEARANCE LEVEL: SECRET STATUS: Current MILITARY SERVICE HAWAII AIR NATIONAL GUARD Hickam AFB, Honolulu, Hawaii RANK: E2, Administrative Specialist, MOS 70230 DISCHARGE: Honorable HAWAII ARMY NATIONAL GUARD Fort Ruger, Honolulu, Hawaii RANK: SP4, Administrative Specialist, MOS 71L10.
Experience
Administrative Technician April 2007 to November 2014
U.S.
Army Aberdeen Test Center, Aberdeen Proving Ground, MD.
Provide extensive administrative support to two Division Chiefs, and four Branch Chiefs, in addition to assisting the staff of two divisions equating to 60+ government employees.
Independently coordinate, organize, manage, and prioritize daily administrative workload to include correspondence, memorandums, spreadsheets, awards, forms, and reports, Private Industry contracts, Customer Survey responses, Event Records, Safety Confirmations, Risk Assessments, and Safety Releases; internet research; review and finalize all correspondence for proper format, spelling, grammar, and punctuation; address daily, weekly and monthly suspenses meeting all timelines; heavy email corresponding; maintain four Outlook calendars for the divisions.
Serve as primary scheduler for two conference rooms; organize meetings, maintain attendance rosters, ensure staff's attendance at medical/physical appointments scheduled at the on-base military facility, and follow-up at the conclusion of appointment to record and report compliance.
Maintain the central training database to ensure staff is aware of and is 100% compliant with all mandatory training; track certificates, and record completed training.
Maintain working schedules and timekeeping for division employees ensuring hours, data codes, and specific project numbers are accurate, and alter schedules as projects and missions dictate.
Assist with Security- and Human Resources-related matters, facilitate with new personnel transitioning into the two divisions and assuring they are acclimated to the essential requirements of the building and the division they are being assigned to.
Ensure proper division coverage in the absence of a Division Chiefs, delegating the responsibility to a Branch Chief to act as a point of contact (POC) and coordinate with that POC on outstanding issues for the duration of the Division Chief's absence.
Screen and decipher external phone calls, address and resolve most issues independently before involving staff with more technical background, and is proactive with minor problem solving.
Sort and distribute directorate and division mail.
Utilize various software programs to accomplish daily functions.
Accounts Payable Coordinator & HR Administration February 2006 to July 2006ADECCO STAFFING AGENCY － Elkton, MD
Temporarily supported Adecco's client, Ikea USA, preparing, researching and following up on current and pass due invoices; accountability and tracking of purchase orders.
Prepare and maintain general ledger; establish new accounts with vendors.
Organize payroll and personnel files; develop spreadsheets and address correspondence.
Daily tasks also included data entry and statistical compilation.
Support provided to the front office reception station which entailed greeting visitors, vendors, and receipt of new application submission.
Utilize various software programs to accomplish daily functions.
Senior Administrative Assistant June 2004 to December 2004UNION HOSPITAL OF CECIL COUNTY － Elkton, MD
Prepare letters, memorandums, reports, presentations, spreadsheets, mail merges, and market adjustment letters.
Prepare invoices and check requests, and maintain accounts payable.
Compile and prepare departmental timesheets for payroll.
Process vendor contracts and maintain all documentation involved with the Request for Proposal process.
Execute nursing scholarship contracts and retained frontline communication with all recipients, universities, and colleges to coordinate payment of scholarship funds.
Coordinate and organize the hospital's newsletter.
Organize trainings and conferences.
Maintain and coordinate senior staff calendars; arrange executive meetings for board members.
Support provided to the HR front office which consisted of incoming customer inquiries, telephone customer service, job application submissions, and candidate interviews.
Utilize various software programs to accomplish daily functions.
Education
Computer ScienceHarford Community College － Aberdeen, MarylandComputer Science
College-Level Course Credits awarded in the field of Office AdministrationU.S. Army
DiplomaRadford High School
Interests
Sewing, working out, and keeping a neat and well-organized household.
Skills
accounts payable, administrative, administrative support, Army, conferences, contracts, client, customer service, data entry, database, documentation, email, forms, front office, funds, general ledger, government, Human Resources, HR, letters, market, meetings, mail, Outlook, newsletter, nursing, Office Administration, internet research, payroll, personnel, presentations, problem solving, Proposal, reception, researching, Safety, spreadsheets, telephone, phone
Additional Information
DISCHARGE: Honorable
SPECIAL INTERESTS
Sewing, working out, and keeping a neat and well-organized household.
