administrative tech ii resume example with 12+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - : - -
Highly organized and detail-oriented with more than ten years of experience supplying thorough, organized administrative support to senior executives. Continually maintains a positive attitude while interacting with demanding clients. Serves as the primary point of contact for both in-house and external phone queries. Goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in boosting company morale.
  • Microsoft Office proficiency
  • Strong interpersonal skills
  • Meticulous attention to detail
  • Time management
  • Meeting planning
  • Type 50 wpm 
12/2016 to Current
Administrative Tech II Oklahoma Department Of Public Safety City, STATE,
  • 40 hours a week) Responsible for answering a multi-line telephone system and greeting customers, refers callers and customers to the proper location or individual in a courteous and professional manner.
  • Responsible for opening, date stamping upon receipt, and distributing all incoming mail and faxes to the appropriate location or individual.
  • Accountable for ordering office supplies via reorder requisitions and required to receive weekly supplies for the Legal Division to avoid any shutdowns or delays.
  • Responsible for typing miscellaneous memos, purchase orders, letters, and legal documents, as needed, requiring final document to be correctly formatted, error free, and produced in requested time span.
  • Responsible for data entry and indexing documents in OnBase, ensuring the document is attached to the correct Implied Consent case and/or Licensee.
  • Assist General Counsel when requested.
  • Responsible for reading, sorting, and logging Open Records request and Subpoenas.
09/2016 to 12/2016
Senior Admissions Specialist Oklahoma State University City, STATE,
  • 40 hours a week) Provide lead support for processing and loading applications for admission using computer software and following strict data standards guidelines.
  • Determine the eligibility of students for admission; review and update student information as new documents arrive and reevaluate admissibility as appropriate.
  • Admit transfer students and provides initial evaluation of transfer credit to determine academic standing, curricular deficiency status, and the presence of met pre-/co-requisites.
  • Provide accurate and timely information to prospective students regarding admission to the university.
  • Responsible for pulling weekly reports and creating programs to extract data as needed.
  • Retain accurate student records and maintain student confidentiality by observing policies related to student privacy.
01/2014 to 02/2016
Travel Associate SandRidge Energy City, STATE,
  • 40 hours a week) Develop and manage all hotel rate negotiations for 2015 and 2016.
  • Coordinate the scheduling and handling of confidential records of the Executive team and the Board members travel arrangements in Concur.
  • Prepare the design process of the vehicle dash board for requesting company vehicles.
  • Plan and coordinate the logistics and materials for board meetings, committee meetings, CEO travel plans.
  • Manage, assign, and track all 45 Pool fleet vehicles in Oklahoma, Texas and Colorado.
  • Manage emails from all employees that need supplies, delivery pickups, stamps, etc.
  • Initiate correspondence requiring knowledge of program procedures and policies.
  • Coordinate domestic travel arrangements, including booking airfare, hotel and transportation in Concur.
  • Screen applicant resumes and coordinated both phone and in-person interviews.
  • Supervise subordinate staff who maintained maintenance on the vehicles.
  • Represent SandRidge Energy at meetings, conferences, and civic organizations.
  • Train other staff in the processes of the Travel department.
  • Interview callers, arrange appointments, and handle office details.
03/2007 to 04/2013
Sergeant Transportation Management Coordinator Oklahoma Army National Guard City, STATE,
  • 40 hours a week) Responsible for conducting daily transportation meetings with subordinate companies to oversee what supplies needed to be moved, what trucks were being used, and what personnel were driving the trucks.
  • Coordinate over 2500 movements of supplies such as ammo, water, rations, and soldiers operating in combat situations throughout the 45th area of operations, by Airdrop, sling load or convoys.
  • Create forms that were used in reserving company vehicles, such as inspection sheets and emergency notifications.
  • Create, maintain, and distribute spreadsheets for tracking all moving pieces.
  • Coordinate the logistics of vehicles, soldiers, ammo, and medical supplies during critical missions or emergencies.
  • Train and supervise subordinate soldiers.
Education and Training
Expected in to to
Associate of Applied Science: Management
Oklahoma State University - Oklahoma City, OK
Management General Business, Present (Have completed 35 hours)
academic, Excellent communication, conferences, credit, Customer service, data entry, delivery, driving, faxes, forms, indexing, inspection, Legal, legal documents, letters, logging, logistics, materials, meetings, mail, office, multi-line telephone, negotiations, ordering office supplies, personnel, policies, design process, processes, reading, scheduling, sorting, spreadsheets, phone, transportation, travel arrangements, typing, Type 50 wpm
Activities and Honors

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Resume Overview

School Attended

  • Oklahoma State University

Job Titles Held:

  • Administrative Tech II
  • Senior Admissions Specialist
  • Travel Associate
  • Sergeant Transportation Management Coordinator


  • Associate of Applied Science

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