Administrative Support Assistant Iii Property Manager Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
Property Manager specializing in administrative support to busy state office. Committed to delivering high quality results with little supervision.
  • Excel spreadsheets
  • Meticulous attention to detail
  • Microsoft Office proficiency
  • Self-directed
  • Strong interpersonal skills
  • Mail management
  • Dedicated team player
  • Resourceful
  • Professional and mature
  • Time management
  • Results-oriented
  • Self-starter
Earned Certificate of Commendation in recognition of achieving a perfect Property Inventory Audit in 2016 from the State Auditor, Jim Zeigler. 
Administrative Support Assistant III/Property Manager, 05/2015 to Current
City Of MesaMesa, AZ,
  • State of Alabama: Department of Early Childhood Education (Formally Children's Affairs) I am responsible for over 1600 pieces of equipment and 74+ vehicles for ECE.
  • This includes recording all equipment on an Excel spreadsheet and tagging each item with the correct property tag.
  • I then enter all equipment with a cost of $500 and above into the State Auditor's system, Assetworks.
  • I make sure all tags and titles are processed and assigned in a timely manner in accordance with state law for all vehicles purchased by the department.
  • I keep track of all vehicle maintenance to make sure it is performed in a timely and cost effective manner for this department.
  • I have created a receipt of property in word for all items under $500 for each employee to sign stating they are taking responsibility for the listed equipment.
  • Every ROP is then signed by me, and then filed.
  • Each item over $500 is assigned to a person in Assetworks and that person must sign a person responsible report for each item that are responsible for.
  • Once a year I must conduct an inventory audit to ensure all items are accounted for and have an updated person responsible report signed and placed their file.
  • I make sure all new employees receive all necessary equipment (i.e.
  • laptop, iPhone, iPad, and vehicle) to perform their job duties.
  • I assist the IT staff in setting up all of the equipment with the employee's information so that it is ready when they arrive at the office.
  • I take pictures of the new employee and send it to the security office to have the employee's ID badge made.
Administrative Support Assistant II/Property Manager, 09/2014 to Current
Bootbarn, Inc.Vernal, UT,
  • I was responsible for over 375 pieces of equipment and 70 vehicles for DCA.
  • This includes insuring all tags and titles are processed and assigned in a timely manner in accordance with state law.
  • I made sure all vehicles have the proper maintenance performed in a timely and cost effective manner for this department.
  • I resolved several problems with property items that were identified by the State Auditor and the Examiners of Public Accounts.
  • In resolving problems I had identified other issues and insured that all items over $500 were tagged with the appropriate blue inventory stickers issued by the State Auditor.
  • I created a property list in Excel and assigned green inventory stickers issued by the State Auditor for property less than $500.
  • Over 75% of the agency's staff works in the field.
  • This inventory system will insure that DCA knows in whose possession all equipment and vehicles are in at any time.
  • I also developed internal procedures and forms for newly purchased items and for the disposal of all items no longer in use in accordance with the State Auditor's Office rules.
  • I trained new employees in the entry of data for professional development and the maintenance of the database for the teachers and directors that have been awarded grants from DCA.
  • I was responsible for this task since I transferred to this agency.
Administrative Support Assistant I, 11/2013 to 09/2014
Fedex Cross BorderPhoenix, AZ,
  • I operated the letter inserter machine by loading the secured letters on the belt and placed envelopes for the correct provider in the envelope feeder.
  • Then I would enter the ID number and settings for that particular job in the computer system to start the job.
  • While each job ran I would watch to ensure the letter was folded properly and the right amount of postage was put on each envelope.
  • When needed I would print the secured letters for revenue and ensure each job had the correct job ID number.
  • I watched over and trained new staff on operating the inserter machine as well as the postage machines.
  • I taught them how to sort the incoming mail by agency/provider codes and also by the thickness and weight of the envelopes.
  • I trained new staff on how to scan in and out the certified mail in the handmail section and how to distribute the mail each morning.
  • I provided customer support in the handmail section by distributing the mail to the correct box each morning.
  • I scanned in all incoming certified mail each day to ensure it was properly delivered to the state agencies.
  • I assisted with other areas such as the outgoing certified mail and the postage due section.
  • I would sort the certified mail by agency/provider codes and by the letters being certified with return receipt or just certified.
  • I then would scan them to the tracking system and run the correct amount of postage on each piece of mail.
  • Occasionally I would deliver the certified mail to the post office and have the appropriate paperwork date stamped to ensure delivery.
  • I helped with the postage due mail in the mornings by sorting it by agency/provider code and kept track of the amounts each agency would be charged for the incoming postage due mail by writing it down on a form created for the postage due.
  • After all mail was accounted for and disbursed, the information would be keyed into an Excel spreadsheet.
  • I would assist the sorter section with unloading the letters from the sorter machine and placing it in the correct trays.
  • After all of the letters were sorted and in trays, each tray would then be scanned and placed in a cart to ensure all mail made it to the post office each afternoon.
GSA Inventory Clerk, 06/2013 to 11/2013
Air Wisconsin Airlines CorporationMelbourne, FL,
  • Checked all new inventories for damage.
  • Matched up each new vehicle with correct license plates already assigned by GSA management.
  • The license plate number became the stock number.
  • A packet was created for each vehicle and the front and rear plates were installed on each vehicle.
  • Appointments were scheduled for the customer to bring the old vehicle in to swap out for the new one.
  • A condition report was made on the old vehicle and faxed in to the GSA office to inform them the vehicle was turned in.
  • The new vehicle was prepared and delivered to the customer.
  • Each vehicle turned in was added to inventory and then picked up for delivery to the auction in Mississippi.
  • Every vehicle's VIN was verified to ensure the correct vehicle was delivered to the correct customer.
  • Picked up and delivered back vehicles from the local dealerships that ran through the auction.
  • Assisted with preparing for the weekly auction by marking the cars for the order in which they were to run through the auction.
  • Made sure all vehicles cranked or jumped them off as necessary to prepare them for auction.
  • Managed the gate to allow access to all sold and unsold vehicles in the auction.
Appointment Line Clerk, 09/2012 to 04/2013
Cadence BankAustin, TX,
  • Assist patients by scheduling appointments in CHCS for the military treatment facilities using T-Metrics phone tree system.
  • Placed telephone consults to the providers using AHLTA program.
Sales Associate, 09/2010 to 10/2011
Shift Technologies, Inc.Whittier, CA,
  • Assisted customers with the purchase of computers, iPads, iPods,  software, and accessories. 
  • Performed  a monthly audit of all inventory in stock.
  • Checked customers equipment in for service and called to let them know when it was ready to be picked up.
Lead Customer Service Associate, 07/2009 to 09/2012
The UPS StoreCity, STATE,
  • Assisted customers with packing, shipping and tracking their packages.
  • Processed and followed-up on insurance claims.
  • Strong cash handling, including deposits, reconciliation, opening and closing registers.
  • Provided customer support for faxing, copying, printing and document production.
  • Performed a weekly inventory for all shipping, packing, and office supplies and placed an order to replenish stock.
  • Ordered all UPS and US Postal Service products for customer use.
Inventory Clerk, 08/2007 to 01/2009
Quality ImportsCity, STATE,
  • Switchboard operating duties.
  • Computer entry of all inventory using the ADP program.
  • Processed payments for dealer trades, drivers' fees and auction fees.
  • Processed invoice and title paperwork for dealer trades.
  • Assisted the title clerk with retail sales by processing registration and title paperwork.
  • Reconciled accounting schedules to help close out the month.
  • Reviewed and corrected accounting postings on repair orders.
  • Assisted with reconciling cash drawers daily for the service department.
Inventory/Title Clerk, 03/2006 to 08/2007
I-10 RV CenterCity, STATE,
  • Processed registration and title paperwork when a unit was sold.
  • Assisted with processing finance paperwork.
  • Sold motor homes, travel trailers and utility trailers.
  • Stocked in all motor homes, travel trailers, and utility trailers.
  • Performed a monthly physical inventory for all stocked in units.
  • Assisted customers with parts sales, accessory sales and service write ups.
Customer Service Associate, 2005 to 03/2006
One Stop Mail ServiceCity, STATE,
  • Assisted customer with packing, shipping and tracking packages.
  • Open and closed store, reconciled cash draws, made nightly bank deposits.
  • Provided customer support for faxing, typing resumes.
  • Performed a weekly inventory count of all boxes, tape rolls, and other business supplies.
  • Ordered office and business supplies.
  • Completed paperwork for new mailbox holders.
  • Distributed incoming mail to proper mailboxes.
Lot Coordinator, 06/2001 to 05/2004
Jack Ingram MotorsCity, STATE,
  • Switchboard operating duties.
  • Logged in all new inventory while checking for damage.
  • Issued and recorded stock numbers on the title and invoice.
  • Entered each set of keys in the Key Track System.
  • Trained new personnel for the dealership.
  • Conducted dealer to dealer trades.
  • Updated software for the Key Track System.
  • Organized lot display and rotated inventory weekly while ensuring each vehicle was clean and fueled.
Diploma: , Expected in 2001
Robert E. Lee High School - Montgomery, Alabama
accounting, ADP, scheduling appointments, articulate, agency, cash handling, closing, communication skills, computer sales, copying, customer service, customer support, database, delivery, DCA, drivers, faxing, finance, forms, grants, insurance, inventory, law, letters, access, Excel, mail, Office, word, works, Organizational skills, Assist patients, personnel, postage machines, speaking, reconciling, recording, Retail, retail sales, sales, shipping, sorter, sorting, spreadsheet, Switchboard, telephone, phone, typing, vehicle maintenance, verbal communication skills, written

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Resume Overview

School Attended
  • Robert E. Lee High School
Job Titles Held:
  • Administrative Support Assistant III/Property Manager
  • Administrative Support Assistant II/Property Manager
  • Administrative Support Assistant I
  • GSA Inventory Clerk
  • Appointment Line Clerk
  • Sales Associate
  • Lead Customer Service Associate
  • Inventory Clerk
  • Inventory/Title Clerk
  • Customer Service Associate
  • Lot Coordinator
  • Diploma

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