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Helpful Administrative Support Assistant with expert knowledge of state offices and providing best-in-class support. Skilled at managing an office and maintainig use of software with proven history of maintaining productive work environment. Great attention to detail and work ethic. Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Organized Administrative Support Assistant with 14 years of experience. Dedicated to providing thorough support in state offices with training in e-start, travel, GHRS system and will be a great access to any state office. Known for maintaining positive, organized atmosphere. Accomplished Administrative Support Assistant III with experience addressing various business office needs through file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Diplomatic and professional when communicating with stellar time management and multitasking expertise.
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- Maintain consistent and efficient flow of human resources information throughout departments by updating corporate intranet.
- Lead person for human resources consisting of training new employees to the human resource department.
- Process Form 11 transactions in order to provide written notification to State Personnel of all personnel actions with no employees being negatively impacted by errors.
- Provide assistance to agency staff administrators, and the public in regards to questions/concerns relaated to polices, procedures, regulations and employment so tha staff stay informed of personnel requirements with no valid complaints.
- Review timecards in e-start to ensure accurancy prior to sign-off by the HR Director.
- Provide orientation for new employess and conduct exit interviews for separating employees.
- Enter ESMT screens for all Form 11 transactions, probationary raises and new appointments within State Personnel dealines.
- Check references, process background checks results and screen applicants for appointments for positions
- Request and process registers so that candidates aare notificed of vacanices within two days of receipt of the register.
- Process and pay separation pay so that employees are paid for their leave accurately. Appoint new employees and promote existing ones by processing m-pact requests.
- Restocked supplies to maintain adequate stock levels.
- Coordinated travel arrangements for Industrial Hazardours Waste Branch for In-State and Out-of State by booking airfare, hotel and ground transportation.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- The primary clerical support for the Chief of the Industrial Hazardous Waste Branch and as such performed many clerical functions following oral instructions from my supervisor.
- Formatted and typed special enginerring correspondence from rough drafts, following oral instructions from mu supervisor and/or staff, and written ADEM and Land Division policy and procedures.
- Proofed read all doucments and correspondences.
- Filed, retrieved and transferred letters, documents, forms, memorandums and records to and from Land Division.
- Opened, sorted, stamped and distributed incoming mail and express maill shipments.
- Maintained check register for the Branch.
- Inputted data into the system for the Branch while providing quality customer service by taking responsibility for requests received.
- Maintained consistent and efficient flow of the shift office information throughout departments by updating logs.
- Maintained the shift office in the Mental Health Unit of the Facility.
- Monitored the phones for incoming and outgoing calls of inmates and their family.
- Typed and proof read all incidents reports for the Mental Health Unit (shakedowns, count sheets, mental health hearing minutes, violations, ets)
- Made copies of reports and filed reports into the system.
- Took messages for the Captain and other Officers while maintaining the shift office
- Stayed on top of applicable federal and state requirements to minimize legal and financial risks.
- Applied mathematical abilities to calculate and check figures in accounting system
- Maintained compliance with all established guidelines and legal requirements.
- Received incoming payments for student's account.
- Answered incoming calls from students.
- Inputted data into logs set up on computer.
- Maintained daily balance for cash drawer.
- Met and greeted students.
Alabama State University - Montgomery, AL
Louisville High School - Louisville, Alabama,
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School Attended
- Alabama State University
- Louisville High School
Job Titles Held:
- Administrative Support Assistant III
- Administrative Assistant II
- Administrative Support Assistant I
- Account Clerk III
Degrees
- No Degree
- High School Diploma
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