Obtaining a challenging position to utilize my administrative experience and ability to support and deliver adequate Health Care Services.
Education and Training
Computer Information SystemsLittle Priest Tribal CollegeComputer Information Systems
High School Diploma : General StudiesNebraska Indian Community CollegeGeneral Studies
Administrative Support Assistant December 2004 to CurrentOmaha/Winnebago IHS, PO Box HH － Winnebago, NE
Provide the full range of Clerical and Administrative Support Services to the Chief Executive Officer, and the Hospital Executive Staff.
Maintains UFMS access for completing duties assigned for financial management.
Works in conjunction with the Finance and Property and Supply Departments to ensure accuracy in performing UFMS duties.
Works as the Contracting Officer Represaentative (COR) for Nursing contracts. Providing technical assistance as is necessary and appropriate as well as the continous monitoring of the contractor's technical performance and other related matters.
Utilizes COR certification to assist Administration in monitoring contracts as needed.
Works with the Administrative Officer and Finance to maintain the Administration commitment register and report as required.
Coordinates travel and training for the CEO, Administrative Officer.
Completes travel orders, travel vouchers, and training forms. Makes necessary travel recervations through contract travel agent and arranges itineraries.
Determines which correspondence should be presented to the appropriate executive staff member.
Maintains tracking systems of all controlled correspondence, i.e. Congressional, Tribal resolutions, Area and Headquarters directives.
Personally drafts responses to routing and nontechnical requests for information concerning administrative items such as travel, budget, leave and acknowledgement of receipt of material.
Maintains CEO calendar, schedules appointments and meetings upon personal knowledge of supervisor's commitment, current issues of importance, and workload.
Obtains all necessary background information when scheduling appointments.
Works with the Omaha and Winnebago Tribes in establishing and e-mail communication system for the CEO to communication via e-mail with Tribal Officials.
Makes arrangements for conferences and meetings including space, participants, time, requesting agenda items, etc.
Informs participants of topics to be discussed and provides background information to them.
Types in final form a variety of hand written or draft material including memoranda, reports, tabulation, letters, notes, dictations, speeches, and all other correspondence.
Some typing may require the use of medical, legal, or technical terminology.
The Administrative Assistant is responsible for correct grammar, punctuation, spelling, and format, the correct number of copies and assembly of any attachment, enclosures, or supplemental information.
Serves as the time keeper for the executive staff Records and prepares meeting minutes for the Executive Committee and Team Leader Meetings.
Uses current computer software programs to complete day-to-day responsibilities and tasks.
Receives visitors and incoming calls for the CEO, ascertains nature of business, and determines appropriate course of action.
Refers complicated substantive maters to the appropriate executive manager or department supervisor.
Orders equipment necessary to maintain an effective administrative office.
Serves as the Office Coordinator for the Administrative Office.
Maintains an effective filing system.
Schedule and conduct electronic finger prints for students.
Complete required forms such as SCL, BI waiver and OIG to clear students.
Contacts vendors regarding product information, pricing, and availability.
Enters requisitions using data obtained into UFMS.
Facilities Secretary December 2000 to December 2004Omaha/Winnebago IHS, PO Box HH － Winnebago, NE
Provide Clerical and administrative support to the facilities manager.
cards to hospital employees.
Inputs employee information into the system for entry on each card.
Keeps log of all lost/damaged ID badges.
Submits bi-annual report to the Facilities Manager for review and to the Finance Department to Journal Voucher costs to appropriate departments.
Contacts vendors regarding product information, pricing and available.
Enters requisitions using data obtained into UFMS.
Prepares memoranda, reports and other materials from rough draft into final form using both typewriter and computer.
Proper grammar, spelling, punctuation etc.
Reproduces and distributes typed documents or other materials as needed.
Responsible for taking minutes for various committee meetings involving the Facilities Management staff.
Transcribes minutes into final draft with correct punctuation, capitalization, spelling, grammar and supplemental information and distributes to committee members within ten (10) days.
Contacts vendors regarding product information, pricing, availability, and lead-time.
Enters requisitions using data obtained into the Administrative Resource Management System (ARMS).
Updates / adds product costs, and vendor information into the automated maintenance management system inventory module.
Logs all purchases into automated commitment registers and tracks purchasing documents to get appropriate signatures and Insure timely processing.
Receives and inventories orders upon arrival, and forwards invoices for payment.
Tracks undelivered orders to resolve problems and ensure delivery.
Modifies procurement requests and Commitment Registers to deobligate or increase obligations to match invoices.
Serves as the departmental Government IMPAC cardholder.
Reviews Statement of Account (SOA) to verify accuracy of each purchase, logs all purchases into an automated Commitment Register.
Submits SOA, Commitment Register, & invoices to the departmental Approving Official for review and approval as required.
Forwards approved documents to Aberdeen Area Finance Office on a monthly basis.
Serve as the Departmental travel coordinator.
Prepares Travel Orders and Training Authorization using ARMS.
Makes hotel and training reservations and prepares Travel Vouchers when travel is complete.
Records and updates departmental training records in the MP2 employee module.
Functions as the Timekeeper for the Facilities Management staff and four additional departments, with (18) employees, using the Integrated Time and Attendance System (ITAS).
Updates Time and leaves records and assures that all Leave Slips and Overtime / Comp time Requests are entered into ITAS, certified, and submitted to the Hospital ITAS System Administrator for export.
Enters Work Orders into the MP2 Work Order module.
Updates active Work Order estimated completion dates, reasons for delays, etc.
Tracks open Work Orders, notifies Facilities Manager of work delays, problems, parts needed, etc.
Closes out completed work orders adding man-hours and materials used, updating the MP2 inventory module.
Initiates requisitions for inventory items at designated reorder points.
Generates reports from the system as requested by the Facilities Manager.
Logs monthly utility bill information into an Excel spreadsheet, and submits quarterly Energy Reports to the Aberdeen Area Department of Facility Management.
Updates vendor catalog file and departmental manuals as required.
Tracks departmental spending against known budget amounts using automated Commitment Registers for the Facilities Support, Maintenance & Improvement, and Quarters Return funds accounts.
Updates departmental Commitment Registers when orders are placed and received.