administrative specialist iii resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :

Reliable and detail-focused Administrative Specialist offering over 20 years of superior administrative support, including project management, business correspondence and document storage. Expertise in maintaining, tracking and compiling data for reports. Prioritizes effectively to address competing priorities in dynamic environments. Self-motivator who takes pride over my work.

  • Event Coordination
  • Video Conference Preparation
  • Payroll and Benefits Administration
  • Office Record Management
  • Task Prioritization
  • Document and File Management
  • Meticulous Attention to Detail
  • Judgment and Decision Making
  • Microsoft Office
  • Professional and Courteous
  • Office Equipment Operation
  • Appointment Coordination
  • Supply Inventory Control
  • Microsoft Office Suite
  • Multitasking and Time Management
  • Research and Analytical Skills
  • Strong Organizational Skills
  • Order Processing
  • Project Planning
  • Customer Relations
  • Administer Training Modules
  • Administrative Procedures
  • Data Entry
  • Customer Service
  • Social Media Updating
  • Payroll Administration
  • Travel Coordination
  • Critical Thinking
  • Invoice Processing
  • Writing and Editing
  • Payment Distribution
  • Event Planning
  • Problem Solving
Administrative Specialist III, 10/2016 - Current
State Of Delaware Claymont, DE,
  • Aid all Project Managers and Engineers in the overall coordination of projects from inception to completion.
  • Assist Project Managers in the drafting and issuance of project proposals, agreements, and contracts.
  • Review and assist with interpreting plans and specifications.
  • Create, revise, format, sign, seal, and secure various types of letters, reports, and invoices using Adobe Acrobat Pro.
  • Generate reports for Construction Materials Testing department using the ElmTree platform.
  • Set up new projects for all departments.
  • Reconcile all subcontractor’s invoices and purchase orders for projects.
  • Effectively and accurately, communicate relevant project information to the client and project team.
  • Track & coordinate change notices, change orders, and additional service requests.
Project Coordinator, 02/2016 - 10/2016
Albireo Energy Chelmsford, MA,
  • Created work orders and input correct information in electronic files for clients
  • Recruited
  • Requested for estimates, created, and sent purchase orders to vendors
  • Monitoring project progress and creating project status reports for project managers and stakeholders
  • Performed shipping products through Ship Station software
  • Invoice reconciliation
  • Reviewed UPS and FedEx adjustments and research the reasons why adjustments were made
  • Reported Adjustments to sales rep as well as HR
  • Assured Art Department and Production had clear understanding of their project requirements
  • Reported to Head of Sales Department on project status, progress, as well as on team members' performance and procurement status
  • Analyzed project requests from management to identify project goals and objectives scheduled and assigned tasks.
Project Coordinator / HR Assistant, 12/2000 - 01/2016
Icons, Distinctive Affairs Entertainment, DAE City, STATE,
  • Managed portfolio of projects to drive on-time deliverables within scope and budget.
  • Introduced change improvement plans to achieve goals, methodologies and initiatives.
  • Assessed, monitored and reported on work progression.
  • Sourced and secured venues for future events
  • Identified future hiring needs and developed job descriptions and specifications
  • Collaborated with department managers to compile a consistent list of requirements
  • Attracted suitable candidates through databases, online employment forums, social media, etc
  • Conducted interviews and sorted through applicants to fill open positions

  • Utilized internal databases in preparation and distribution of all guest lists, electronic invitations, and registration processes
  • Served as primary liaison for scheduling all on-site deliveries, visits, and equipment pick-ups for vendors
  • Coordinated with sponsors on contract deliverables and with on-site assistance
  • Organized venues and checked regularly to see if the venue was abiding by state laws and regulations before entering into contracts
  • Kept the project calendar up to date
  • Proofread and corrected all documents
  • Facilitated training sessions for new hires
  • Performed performance evaluations for the marketing department
  • Participated in termination/hiring process
  • Arranged hotel accommodations for celebrities and CEO
  • Designed and implemented company surveys and conducted interviews
  • Coordinated schedules and meetings
  • Created company’s vision boards and goals
  • Created team building meetings and assessments
  • Prepared Event Stats, material and content for the speakers and hosts
  • Prepared memos and correspondence
  • Managed 30 to 50 workers at a time
  • Organized and maintained events and details in Microsoft Excel, Word and Social Media Platforms
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Education and Training
Master of Business Administration: Human Resource Management, Expected in 05/2016
Colorado Technical University - ,
Status -
Bachelor of Science: Criminal Justice, Expected in 12/2013
Colorado Technical University - ,
Status -

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Resume Overview

School Attended

  • Colorado Technical University
  • Colorado Technical University

Job Titles Held:

  • Administrative Specialist III
  • Project Coordinator
  • Project Coordinator / HR Assistant


  • Master of Business Administration
  • Bachelor of Science

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