Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Hardworking and focused Administrative professional offering excellent experience in providing efficient office operations, communication, planning prioritization and exceptional leadership skills.

  • Meeting planning
  • Employee timesheet processing
  • Meeting minutes
  • Payroll and budgeting
  • Travel coordination
  • Recordkeeping
  • Office management
  • Document management
Work History
11/2013 to 02/2017
Administrative Specialist II Novant Health Shallotte, NC,
  • Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
  • Prepared and distributed team-based communications to foster collaboration and enhance team morale.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
  • Scheduled meetings booked meeting rooms and prepared meeting agendas.
  • Enhanced business recordkeeping by developing and optimizing organizational approaches for [Type], [Type] and [Type] records.
  • Handled mail, packages, emails, document transmissions and other types of data with both manual and automated tracking strategies.
  • Handled incoming and outgoing mail.
  • Maintained supplies inventory by checking stock to determine inventory level and ordering new supplies when inventory runs lows.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Assisted with event planning, including associated travel and logistical arrangements.
  • Transferred and directed phone calls, guests and mail to correct staff members.
  • Managed payroll for organization of [Number] personnel.
  • Oversaw [Department] department leave and salary adjustments each [Timespan].
  • Oversaw day-to-day processing of payroll for [Number] employees, including review of timesheets and computing pay in accordance with FLSA.
  • Supported payroll supervisor in all departmental payroll operations by assisting with new hire approvals, contract changes, termination actions, verification of general ledger (GL) account numbers, updating accruals and entering termination dates.
11/2011 to 11/2013
Event Manager Cooper's Hawk Winery Indianapolis, IN,
  • Fulfilled contractual obligations, including communications, vendor coordination, schedule creation, budget administration and rehearsal and day of event coordination.
  • Interviewed clients to understand event scopes of work, establish budgets and determine timelines for venue selection, guest list finalization, and rehearsal, ceremonies, and receptions.
  • Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
  • Supervised onsite team of [Number], including caterers, audio-visual technicians, and facility management team.
  • Wrapped silverware and folded napkins according to standard procedures or in requested arrangements.
  • Prepared and maintained drink stations throughout catering events.
  • Executed synchronized meal service simultaneously serving multiple guests with speed and efficiency.
  • Wiped counters and sanitized equipment to maintain clean food prep and dining areas.
  • Maintained flexible work schedule including evenings, weekends and on-call to meet event needs.
  • Returned reusable goods and serving equipment for inventory and restock.
06/2009 to 08/2011
Building Maintenance Worker 22Nd Century Technologies Oak Park, CA,
  • Removed damaged portions of walls, walkways, partitions and other similar structures in preparation for repairs.
  • Finalized work on building systems by completing basic carpentry and other finish work.
  • Examined alarm systems and monitors to meet carbon monoxide and fire standards and safeguard personnel.
  • Performed minor wall repair to maintain walls, including installing drywall and repairing and applying wallpaper.
08/2006 to 07/2011
Adams Market Supervisor Oklahoma State University Dinning City, STATE,
  • Managed regular cleaning and sanitation to keep kitchen free of debris or build-up and minimize infection risks.
  • Resolved customer satisfaction issues with food service to maintain establishment loyalty.
  • Helped with coverage demands by encouraging cross-training and continuous professional development of kitchen staff.
  • Oversaw employee performance, corrected problems and increased efficiency to maintain productivity targets.
  • Monitored areas for security issues and safety hazards.
  • Fostered positive work environment by consistently treating all employees and customers with respect and consideration.
  • Counted cash in register drawer at beginning and end of shift.
  • Set up new sales displays each [Timeframe].
Expected in 05/2011
Bachelor of Science: Hospitality Administration And Management
Oklahoma State University - Stillwater, OK
Expected in 05/2008
Associate of Science: Business Administration
Northern Oklahoma College - Stillwater, OK,

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School Attended

  • Oklahoma State University
  • Northern Oklahoma College

Job Titles Held:

  • Administrative Specialist II
  • Event Manager
  • Building Maintenance Worker
  • Adams Market Supervisor


  • Bachelor of Science
  • Associate of Science

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