Administrative Specialist & Executive Assistant Resume Example UCLA Facilities Management

ADMINISTRATIVE SPECIALIST & EXECUTIVE ASSISTANT

Professional Summary

Enthusiastic [Job Title] eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of [Task] and [Task] and training in [Skill]. Motivated to learn, grow and excel in [Industry]. [Job Title] with over [Number] years of successful experience in [Skill] and [Skill]. Recognized consistently for performance excellence and contributions to success in [Industry] industry. Strengths in [Skill] and [Skill] backed by training in [Area of study]. Enthusiastic [Job Title] eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of [Task] and [Task] and training in [Skill]. Motivated to learn, grow and excel in [Industry]. Talented [Job Title] goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in boosting company morale. Outgoing and efficient [Job Title] versed in [Area of expertise] for [Type] business objectives. Offering [Number]-background and outstanding [Skill] and [Skill] strengths.

Skills

Highly Organised & Detail Orientated
Tech Savy
Communication and Teamwork
Adaptable & Reliable

Reliable
Enthusiastic
Skilled in support
Adaptable

Work History

02/2019 to CurrentAdministrative Specialist & Executive Assistant UCLA Facilities Management | Los Angeles, CA

Support the Assistant Vice Chancellor of Facilities Management by managing digital and physical correspondence, organizing records, ordering and budgeting for office supplies, maintaining professional calendar, scheduling meetings, executing independent projects, maintaining and improving Safety Glasses and Building and Emergency Contact Programs, creating and submitting expense reports, auditing invoices and organizing travel for the suite.
Worked with a colleague to use a new document to ensure consistency across all job requisitions within the department.
Organized and maintained over 30 electronic folders kept on a number of shared drives.
Reconciled twelve months of expenses to resolve a large outstanding balance between an employee and the university.
Identified several duplicate and misfiled invoices connected to the Safety Glasses Program.
Reorganized and relabeled the large office supply storage room to make it more efficiency both from a use and inventory standpoint.
Resolved an issue of a missing delivery related to the AVC's equipment.
Created a clear and concise document to aid the AVC's timekeeping of direct reports that was required due to the difficulty of the task previously.
50% reduction in staff time on an element of an Office of the President project.
Established and maintained a Safety Advisory Group at the non-executive employee level which had not existed in the past.
Established and maintained a more open an welcoming atmosphere within the AVC suite through a friendly demeanor and trusting relationships.
Collaborated with several different departments within the University to ensure cooperation and compliance over a variety of projects.

01/2017 to 07/2018Au PairGreatAuPair | New York, New York

Cared for two children and managed the family's itineraries. Responsibilities included helping the children maintain a healthy diet and lifestyle, maintaed a balanced schedule of work and play, reinforced positive behaviors and adjusted bad behaviors, planning fun and educational activities, keeping the apartment tidy and well stocked and transporting the family.
Enforced rules and managed behavior through developmentally appropriate discipline.
Met with parents about daily activities, positive developments and issues.
Planned and guided age-appropriate tasks like reading magazines and doing crafts such as art and pottery.
Helped with schoolwork through 1on1 sessions reviewing homework or study material.
Observed children to proactively and worked with parents to identify and resolve issues and concerns.
Set and enforced rules to maintain children's safety and boundaries.
Managed continued learning by starting a Masters agree without letting any of work responsibilities falter.

01/2016 to 12/2016Research AssistantMaritzCX | High Wycombe, Buckinghamshire, UK

Responsible for ensuring the smooth running of the Customer Experience Program for the automobile team by updating and maintaining the questionnaires and user manuals in multiple languages and testing the development team's bi-weekly website improvements. Also prepared weekly and monthly reconciliation reports, updated various logs, and imported and recorded the mailing spreadsheets.
Validated incoming data to check information accuracy and integrity while independently locating and correcting concerns with other team members.
Collaborated with leadership team to identify relevant questions and determine best methods of collection through regular meetings.
Recorded data and maintained source documentation following good documentation practices.

10/2013 to 07/2015Resident AdvisorUniversity Of Essex | Colchester, Essex

Accountable for the care and well-being of students residing in the University's accommodation by welcoming students to campus, conducting weekly check in meetings with the residents, running social events, resolving minor disagreements and being on call several nights per term.
Conducted daily welfare checks and ensured that all resident needs were met by coordinating with facility staff.
Provided swift and knowledgeable emergency support in line with campus services.
Facilitated floor meetings to discuss concerns, review complaints and convey information about policy changes.
Promoted positive relations between residents and staff.
Assisted residents with transitioning into new living environment and maintained strong relationships with residents.
Enforced policies and safety standards through regular building checks.
Contributed to positive academic and social tone of school by demonstrating professionalism and enthusiasm for academic community.

Education

07/2015Associate of Science | Business ManagementUniversity of Essex, Essex. UK

Graduated with 4.0 GPA
Graduated at Top of Class and in Top 1% of Business School
Awarded Dean's Prize for the Best Performance in Management, Marketing and Organization
Awarded Routledge Management Prize for Outstanding Performance
Placed on Dean's List of Excellence
Committee Member of Essex University Dance Club

Master of Arts | Conservation & Animal BehaviourHunter, New York

Achieved a 4.0 GPA in Conservation Biology, Conservation Psychology and the Ecology of Global Change.

Advocacy

Volunteered for several years at a range of organizations, including; NYC Rescue Mission, UK Wolf Conservation Trust, UK Wildlife Trust, two local children's holiday clubs and Send a Cow. Since living in Los Angeles, I have gotten heavily involved with the Friends of Griffith Park and West LA Animal Shelter.

Resume Overview

Companies Worked For:

UCLA Facilities Management
GreatAuPair
MaritzCX
University Of Essex

School Attended

University of Essex
Hunter

Job Titles Held:

Administrative Specialist & Executive Assistant
Au Pair
Research Assistant
Resident Advisor

Degrees

07/2015 Associate of Science | Business Management
Master of Arts | Conservation & Animal Behaviour

Administrative Specialist & Executive Assistant Resume Example

Resume Score: 80%

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