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administrative specialist resume example with 3+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - resumesample@example.com - : - -
Professional Summary

Hard-working, multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills. Highly organized and meticulous Administrative Assistant with experience in corporate office settings. Administrative professional offering excellent communication and computer skills. Meets deadlines and works with a high level of multicultural awareness and adaptability. Detail-oriented and driven Executive Assistant with expertise in problem solving and managing daily office functions. Experienced Office Manager with a strength in managing multiple projects simultaneously and fostering a cohesive staff. Enthusiastic and well-organized Administrative Assistant with solid background in data entry, schedule management and event planning.

Skills
  • Financial reporting specialist
  • Fiscal budgeting knowledge
  • Accounting operations professional
  • Cash flow analysis
  • Invoice coding familiarity
  • Strong communication skills
  • Account reconciliation specialist
  • Advanced bookkeeping skills
  • Self-motivated professional
  • Budget analysis
  • MS Office Suite
  • Superior attention to detail
Work History
08/2016 to 05/2017
Administrative Specialist A. Duie Pyle, Inc Castleton On Hudson, NY,
  • Microsoft Office Proficiency
  • Customer Service
  • Excellent Communication Skills
  • Time Management
  • Strong Problem Solver
  • Meticulous Attention To Detail
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation
  • Prepared and distributed team-based communications to foster collaboration and enhance team morale
  • Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks
  • Prepared project documents, reports and brochures
  • Scheduled meetings booked meeting rooms and prepared meeting agendas
  • Monitored and managed expenses with allotted budgets and reviewed and approved expense reports
  • Verified and submitted timekeeping information for accurate and efficient payroll processing
  • Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database
  • Analyzed statistics to determine trends, estimates and significant changes and reported on findings
  • Managed and remained up-to-date on multi-state sales and use tax filings and set up new states as needed
  • Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies
  • Monitored compliance with generally accepted accounting principles and company procedures
  • Produced payroll activities documentation and reports to meet corporate guidelines and promote transparency
  • Prepared reports to substantiate individual transactions prior to settlement
  • Oversaw leave and salary adjustments each pay period
  • Facilitated balancing of agency funds through pivot table development and processing
  • Pulled internal reports as requested (salaries, bonuses, hours worked)
03/2015 to 06/2016
Fiscal Specialist - Payroll Wastequip Franklin, TN,
  • Managed payroll data entry and processing for over 1500 employees to comply with predetermined company guidelines.
  • Led payroll production for multiple locations.
  • Oversaw day-to-day processing of payroll for employees, including review of timesheets and computing pay in accordance with FLSA.
  • Built and maintained different contract calendars and managed set up for all new banks for direct deposit and accrual year-end processes.
  • Reviewed time records for employees to verify accuracy of information.
  • Managed time entry batch for system-wide leave entered and changes, imported data for correct salary rate and over monthly leave without pay (LWOP).
  • Reconciled health care benefits, tax contributions and retirement accounts to facilitate large-scale account reconciliations.
  • Prepared accounts for scheduled audits and assisted with audit process to facilitate faster completion of tasks.
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
  • Uploaded time records into and made adjustments to create accurate database for payroll processing functions.
  • Produced payroll activities documentation and reports to meet corporate guidelines and promote transparency.
  • Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
  • Developed reports by compiling summaries for earnings, taxes, deductions, nontaxable wages, disability and leave.
  • Processed employee W-9 and I-9 forms and managed benefits and leave time.
  • Maintained employee privacy and protected payroll operations by keeping all information confidential.
  • Responded to employee questions and requests for information in timely and knowledgeable fashion.
  • Adjusted employee tax status along with information regarding withholding.
  • Calculated salaries, rate changes, retroactive adjustments, overtime, bonus, vacation, termination and garnishments.
  • Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
06/2014 to 03/2015
Administrative Assistant Noble House Hotels And Resorts Sunny Isles Beach, FL,
  • Administered bi-weekly staff payroll, including physical checks, direct deposits and all special calculations such as commissions, reimbursements and benefit deductions
  • Responded to employee questions and requests for information in timely and knowledgeable fashion
  • Processed payrolls on regular basis
  • Maintained employee confidence and protected payroll operations by keeping information confidential
  • Verified timekeeping records and handled any discrepancies with employees
  • Maintained employee privacy and protected payroll operations by keeping all information confidential
  • Resolved administrative problems by coordinating preparation of reports, analyzing data and identifying solutions
  • Prepared correspondence, reports and other documents in final formats, using correct punctuation, capitalization, spelling, grammar and style
  • Preserved important, confidential files by developing electronic recordkeeping system, improving office efficiency
  • Managed communication to multiple executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence
  • Handled client correspondence and tracked records to foster office efficiency
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
  • Performed research to collect and record industry data
  • Sorted and distributed office mail and recorded incoming shipments for corporate records
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
04/2013 to 10/2013
Staff Accountant Carney, Inc. City, STATE,
  • Maintained integrity of general ledger, including chart of accounts.
  • Filed tax returns and prepared governmental reports in compliance with strict standards.
  • Analyzed monthly balance sheet accounts for corporate reporting.
  • Generated financial statements and facilitated account closing procedures each month.
  • Analyzed and researched reporting issues to improve accounting operations procedures.
  • Trained new employees on accounting principles and company procedures.
  • Computed taxes owed by applying prescribed rates, laws and regulations.
Education
Expected in to to
Associate of Arts: Business
Prince Georges Community College - Largo, Md
GPA:

Expected in to to
Associate of Arts: Business
CSM - LaPlata, MD
GPA:
Additional Information

AccountEdge

Adams Keegan/Efficenter

ADP & Paychex

Batchfiler/EFTPS

CBSI

Cognos

DacEasy

Group Wise 

JAMIS

MasterTax

Medical MasterMind

MicroPro

Microsoft: Access, Excel, Outlook, Power Point, Project, Word, Works

Novell / NT

OpenAir

Outlook  

Peachtree

ProxyMed

Quicken

RapidPay

SL 2011/Solomon

SoftMed (EMR)

SunGard/H.T.E. Financial  Software

Support Magic

Timeslips/e-center

TIMSS (CRM)

TrailBlazer

Unanet

WebMd Elec.  Trans.

Webtea Time Report

Windows 8, 10, 2000, 98, 95, Vista, XP

Workday

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Resume Overview

School Attended

  • Prince Georges Community College
  • CSM

Job Titles Held:

  • Administrative Specialist
  • Fiscal Specialist - Payroll
  • Administrative Assistant
  • Staff Accountant

Degrees

  • Associate of Arts
  • Associate of Arts

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